1. DeCA Retail Consultant
EBS BREAK OUT SESSION
American Logistics Association – Commissary Roundtable – May 2018
Chellam Manickam
DeCA Retail Consultant

2. Agenda PHQ Promotion Grid export Background Supply Chain Efficiencies
EBS data and DIBS data flow
PHQ Files ( Phase One)
Master Catalog
Store Catalog
Shipper content
PHQ Category
PHQ Department
Unit of Measure
PHQ Promotion Grid export
Distributor Files to DeCA ( Phase Two)
Warehouse availability date
Warehouse Phase outs and Deletes
Warehouse Dead stocks

3. BACKGROUND
DeCA has several large and small distributor across the 50 states including Hawaii and Alaska
DeCA is served by different distributors with different procurement relationships with manufacturers and brokers
DeCA has Resale Ordering Agreements and Requirements Type Contracts with Manufacturers and Brokers and not with the distributors unless the distributor is also a vendor
All Orders and ASNs are exchanged between DeCA and distributors using EDI, but other communication is by / fax and spreadsheets
DeCA has its own Central Distribution Centers (CDC) in the OCONUS locations

4. SUPPLY CHAIN EFFICIENCES
Increase fill rate and reduce out of stocks and improve the DeCA business model by decreasing dead stock and returns
Provide accurate and timely data from EBS Power HQ
PHQ files – Master and Store Catalog ( Complete)
Power DAX Contingency order data for 30 days from DAX ( Ongoing)
Provide promotional grid from PHQ
Incorporate Distributor Item availability date in Store Portal
Delete or Discontinue warehouse deletes and phase outs in Power HQ
Eliminate and correct Invalid GTINS between DeCA and the Distributor
Power DAX BOH data ( Phase two)

5. EBS DATA AND DIBS DATA FLOW
Vendor Portal
Power HQ
Receives the all vendor/ item/cost information
Item Cost & Promotional
Adjustments
Allocation by DODAC
done in HQ
DIBS REGIONAL BOXES
Master Catalog
Store Catalog
Legacy data from DIBS CAO
ALA

6. Power HQ files and data attributes
Vendor Item Export
Store Vendor Item
Category
Department Export
Shipper
UOM
UPC_EAN
DODAAC
CATEGORY
DEPT
SHIPPER_UPC_EAN
CASE_GTIN
STORE_NUMBER
DESCRIPTION
SHIPPER_CASE_GTIN
CASE_PACK
BRAND_CODE
SELL_SIZE
UNIT_OF_MEASURE
ITEM_ADDED_DATE
ITEM_HEIGHT
STATUS
ITEM_WIDTH
DISCONTINUED_DATE
ITEM_DEPTH
DIST_AVAILABLE_DATE
CASE_HEIGHT
INDICATOR
CASE_WIDTH
VENDOR
CASE_DEPTH
VENDOR_NAME
CASE_WEIGHT
RSL
CASE_CUBE
CONTENT_UPC_EAN
CASE_TIE
CONTENT_DESCRIPTION
CASE_TIER
CONTENT_SELL_SIZE
CONTENT_UNIT_OF_MEASURE
CONTAINS_QTY
WEIGH_ITEM
CONTRACT_NO
CONTRACT_START_DATE
CONTRACT_END_DATE
LAST_SOLD_DATE
DISTRIBUTOR_CODE
DISTRIBUTOR_NAME
CRV
ORDER_PACK

7. DISTRIBUTOR FILES TO DECA
Item availability date
Distributor will provide a daily file with 3 attributes:
CASE UPC
DODAC/ Store Number
Warehouse availability date
Phase Out and Warehouse Delete Date
Distributor will provide a weekly file with 3 attributes:
Warehouse phase out and delete date
Dead Stocks
Dead stock dates / flag

8. EBS Distributor Questions
PHQ:
How often will the PHQ files be sent?
How do DeCA and the Distributors clean up the Invalid GTINs?
What is the role of RSL Codes in EBS?
How does allocation work in PHQ ?
DAX:
What is the promotional order process in DAX?
What is the new item order process in DAX?
How will Power DAX contingency orders be sent and what is the process ?
How does PULL Numbers/ CALL Periods and CALL numbers work with DAX?