1. Defense Automatic Addressing System (DAAS) Fund Code
Finance Process Review Committee Meeting
Al Coleman
DAAS Finance Process Review Committee POC

2. DAAS Fund Code Edits Signal Codes - designates Ship-to and Bill-to
A – Ship-to rp 30-35, Bill-to rp 30-35
B – Ship-to rp 30-35, Bill-to rp 45-50
D – No billing required – free issue *
J – Ship-to 45-50, Bill-to rp 30-35
K – Ship-to rp 45-50, Bill-to 45-50
M – No billing required *
* Not used to submit GSA
Ref: DLM

3. DAAS Fund Code Edits (Cont.)
Signal Codes
C – Ship-to rp 30-35, Bill-to rp 52-53
L – Ship-to rp 45-50, Bill-to rp 52-53
Fund Code – Two-position (rp 52-53) alpha/numeric
codes designate billing method (interfund or
noninterfund)
Signal Codes and Fund Codes validated

4. TIMELY UPDATES CRUCIAL BECAUSE “GARBAGE IN, GARBAGE OUT”
SFIS/SLOA Edits
Compare transaction data to SFIS Fund Code to Fund Account Conversion table:
if match, proceed as normal
if mismatch, reject transaction with “CX”
if data missing, add from table
if part of data missing, add from table
TIMELY UPDATES CRUCIAL BECAUSE “GARBAGE IN, GARBAGE OUT”

5. DAAS Fund Code Edits (Cont.)
Common causes of “CX” rejects
Unable identify bill-to/ship-to address designated by Signal Code or Signal Code is invalid
A0ASMSS EA00018W582TX8036A300NW90BTDB8ULTPI CX 9A
B – Ship-to rp 30-35, Bill-to rp rp (W582TX), rp (W90BTD)
A – Ship-to rp 30-35, Bill-to rp rp (W582TX)
DoDAAC Authority Code
00 – Requisition – No restrictions
01 – Ship-To Only – Not authorized to requisition
02- Finance (Bill-to Only) – Cannot requisition, cannot ship-to
05 – Non-Requisition – Cannot request any goods/services
07 – Administrative – Cannot requisition, ship-to, or bill

6. Reject Status “CX” 2017 January 1 – December 31, 2017
12,298 year
1,025 month
34 day
Improve Warfighter support, minimize/eliminate rejects….

7. Conversion Table Access
Signal Code and Fund Code “do not match” Fund Code to Fund Account Conversion Table; to gain access:
Go to
Click on Request Login ID and Password
Click on accept for Information System Warning
Click on accept for the rules of behavior
Click on LOGREPORTS
Fill in the form and click on submit form

8. Fund Code Web App Fund Code Web Application Updates
FCA - Add, Change, Delete Fund Codes
FCB – Add, Change, Delete Billed DoDAAC
Both MANDATORY for signal codes C & L
Should NEVER have FCB without FCA
Submit FCA “change” to reinstate DELETED Fund
Codes
Process FCB “delete”, MUST process FCA delete

9. Unique Army Business Rules
Army Fund Code Edit – August 1996
Army experiencing a problem with "CX“ status rejects
Had over $24M deobligated funds resulting from “CX” of AM/AT
Submitting original A0_ transactions that passed fund code edits and were posted various ICPs
Subsequently generated AM/AT transactions and changed signal codes resulting in ”CX”
Clearing of dues-ins and caused reordering when in fact the original A0_s were still valid and being processed
Army requested DAAS edits to alleviate the issue
Are the edits relevant?

10. Unique Army Business Rules (Cont.)
Business Routing Rules
Service code equal A, C, W; Signal Code equal A, J; Project Code is NOT 3RE, 3RF, 3RG; Fund Code Activity (XXX + A + FUND) is NOT found; DocID begins with AM_, create AE9 with D7, all others send AE9 with CX
Service code equal A, C, W; ADDR_SUPP equal A, C, W; Signal Code equal B, K; Fund Code Activity (XXX + A + FUND) is NOT found; Project Code is NOT, 3RF, 3RG; DocID begins with AM_, create AE9 with D7 status
DocID is NOT equal to A01, A02, A04, A05, A0A, A0B, A0D, A0E, AM1, AM2, AM4, AM5, AMA, AMB, AMD, AME, AT1, AT2, AT4, AT5, ATA, ATB, ATD, ATE; perform no more rules associated with FUND_CODE_EDIT_ARMY
DocID equal AM1, AMA, AT1, ATA; REQNR service code equal W; REQNR is NOT equal W45PVM, W73K83; Fund Code is equal to 0V (zero-victor); Signal Code equal to A; set Signal Code to C
The Fund Code Activity is a records that’s created so the transactions will process. If there is an FCA record and not fund code activity, it will CX. This may be a little more than you care to know but the record will be XXXAFG for example. The D7 (1) Requisition modifier rejected because of errors in one or more data elements.
(2) Requisition modifier may be rejected due to improper application of the RDD field and/or Priority Designator (PD). Check the original requisition RDD and PD data fields for compatibility with revised input. Resubmit with appropriate data. If contact regarding the D7, we would review the reject and potential and narrow it down after reviewing the original input.

11. Unique Army Business Rules (Cont.)
DocID equal to AM1, AMA, AT1, ATA; REQNR service code equal W; REQNR is NOT equal W45PVM, W73K83; Fund Code is equal to 0V (zero-victor); Signal Code equal to A; set Signal Code to C
DocID equal AM1, AMA, AT1, ATA; REQNR has W; REQNR is NOT equal W45PVM, W73K83; Fund Code equal 0V (zero-victor); Signal Code is J; set Signal Code to L
Are they relevant
Identified concern with Fund Code 7H
As you can see the rules can vary with specific DoDAACs and fund codes. In this case 0V does not exist anymore.
As stated, these rules have been around since 1996 and it’s time we valid them.
I mentioned the fund code activity that has to be created for each fund code, it not there you will receive a CX. About 2 years ago we validated the fund code activities against the actual fund codes. In doing so, there was one for fund code 7H but fund code 7H did not exist, it did not appear on the fund code conversion table. The obvious thins to do is delete the fund code activity. We immediately started receiving s and call about transactions all of sudden not processing after several year. We realized that if the fund code is not on the conversion table, and the activity record is present and it passes edits, the transactions will process. 7H involves Medical supplies so you can imaging the anxiety when those transactions stopped flowing…….

12. Fund Code 7H Medical Supplies
Fund Code Activity Records validated against Fund Code Conversion Table
7H used over 30 years in support of supplying medical supplies "free issue" to storage sites
Agreement Army Medical Command and DLA use fund code 7H and signal code A for DLA system to work; allows Army access to DLA funding to replenish DLA-owned inventory managed at Army medical sites
Should be using signal codes “D" or “M" for free issue, but don't work in EBS
EBS bills units when the items leave storage site
I’ll give a little background on fund code 7H…..this was an action item during the last FPRC.

13. Fund Code 7H Medical Supplies (Cont.)
Could possibly work if use Signal Code C so that the systems will use the 3rd party billing which would have a DODAAC to bill
Explore why Signal Codes B, C, or L cannot be used to achieve the same result without
Army orders citing Signal Code A
Undocumented business process where internal process used to not generate any bills
Process impedes end-to-end traceability and is an audit concern
DLA Troop Support/Army explore solutions to use a compliant process
Which is where we are again for a resolution.

14. Fund Code 7H Medical Supplies (Cont.)
LOOKING FOR…..
7H Fund Code proposal
Develop logic to accept all 7H transactions
Identify selection Criteria
Army identify back-end processing solution
This is what was discussed during the last PRC and we obviously don’t have a resolution.

15. Questions