1. Capitol Area CouncilBoy Scouts of America Philmont 2005 Philmont 2005 Council Contingent Contingent Advisor: Sid Covington 380-9083, 925-1231 (cell) sid_c@swbell.nett Scout Advisor: Martin Payne 926-6363 x16 mpayne@bsacac.org http://www.sccovington.com/philmont

2. 622-N / 704-L 6/8/20042005 Trek Final Meeting2 Tonight Travel Information Schedule Uniform Packing Financial Paperwork Registration Youth Protection Contact Information Duty Roster/Equipment Duffle Bags & Maps

3. 622-N / 704-L 6/8/20042005 Trek Final Meeting3 Travel Information Austin to Philmont: Departure Date: Tuesday, June 21/Sunday, July 3, 6:00 am Meet 5:00 am at Whole Earth parking lot (Westgate Mall, 4477 S Lamar) Class-A Uniform Busses Depart at 6:00 am REGARDLESS! Lunch in Lubbock – Texas Tech University Stangel/Murdough Dining Hall Dinner in Las Vegas, NM – Highlands University of New Mexico (no bathrooms in dining hall) Arrive at the Philmont Welcome Center ~9:30 pm (MDT) Overnight in Tent City or trail tents (Advisors have your tent counts ready) Philmont to Austin: Return Date: Monday, July 4/Saturday, July 16, ~11:00 pm Packlines at Welcome Center at 5:00 am check out of tent city Class-A Uniform Dining hall for continental breakfast at 5:45 am Depart Philmont ~6:30 am (MDT) Lunch in Clovis, NM – CiCis Pizza Dinner in Abilene – McMurry University, Mabee Dining Hall Arrive Whole Earth parking lot (Westgate Mall) ~10:30 – 11:00 pm Bus 1Bus 2 Pack lines on store side Bealls Whole Earth Provision Co. Central Market Cavender Boots Westgate Mall Whole Earth Provision Co. Parking Lot ~5:30 6:00

4. 622-N / 704-L 6/8/20042005 Trek Final Meeting4 Facts of Contingent Bus Life Busses break! VCRs Air conditioners Window shades Cargo doors It can get hot on a full bus! Particularly on the trip home (afternoon Texas heat). Everyone drinks/eats more snacks on way to Philmont than the way home! Bathrooms fill up! Bus drivers take breaks we dont!

5. 622-N / 704-L 6/8/20042005 Trek Final Meeting5 Bus Assignments Expedition #UnitDistrictContact Bus Number 622-N-01Crew 151TomahawkGary Boyd1 622-N-02Crew 183PioneerVickie Fuqua1 622-N-03Crew 2100LonghornJim Eskew1 622-N-05Troop 151TomahawkT.W. Cook1 622-N-04Troop 146ArrowheadWalt Reep2 622-N-06Troop 172ArrowheadLarry Jantzen2 622-N-07Troop 284Wolf MountainDoug Spencer2 622-N-08Troop 448ComancheMike Gordon2 704-L-01Troop 4LonghornJackson Harper1 704-L-05Troop 263Green DicksonPaul Watkins1 704-L-06Troop 410LonghornJoe Denton1 704-L-07Troop 511LonghornMike Dallas1 704-L-02Troop 88TejasSam Brister2 704-L-03Troop 145TomahawkDavid Hailes2 704-L-04Troop 101ComancheTom Chenault2 704-L-08Troop 1954Twin ValleyRichard Warms2 Bus Leaders meet to purchase drinks & snacks. June 18 Bus Leaders

6. 622-N / 704-L 6/8/20042005 Trek Final Meeting6 General Information Bring books, CD-players, radios, Gameboys, iPods, etc. (with earphones) for bus trips & base camp. Bus Leaders will bring snacks & coolers with drinks (water) & snacks no personal food. Bus Leaders will bring movies for bus VCRs (use good judgment in selecting). Everything must be in duffle bags & backpacks. Will leave your stuff (in your duffle bags) in lockers at Philmont while on trail. Can leave valuables in envelopes in locked vault in Finance (cash, credit cards, key to locker, etc.)

7. 622-N / 704-L 6/8/20042005 Trek Final Meeting7 Uniform Wear Class-A Uniform while traveling & for base camp activities (meals, chapel services, campfires). Can remove uniform shirt & wear crew tee shirt while bus is moving Class-A when off bus. Applies to all participants youth and adults. Class-A Uniform: Troop-based crews: Tan uniform shirt Scout belt Scout long pants -or- Scout Shorts with Scout socks Will leave in duffle bag in locker while on trail. Venturing Crew-based crews: Green uniform shirt Crews official pant (long or short) Crews official socks (with shorts) Crews official belt

8. 622-N / 704-L 6/8/20042005 Trek Final Meeting8 Trek Schedule: Day 1 Camping HQ/Tent City (6/22 or 7/4) Financial Check-in Medical Re-check Equipment shakedown* Museum tours (optional) Day 2 Depart CHQ/1 st Day on trail (6/23 or 7/05) Day 3 2 nd Day on trail, first full day (6/24 or 7/06) Day 4 3 rd Day on trail, Ranger Departs am (6/25 or 7/07) …… (hike between camps, participate in programs) Day 11 Last Full Day on trail (7/2 or 7/14) Day 12 Return to Camping HQ/Tent City (7/3 or 7/15) Return equipment SHOWERS! Souvenirs Day 13 Travel Philmont to Austin (7/4 or 7/16) Day 0 Travel Austin to Philmont – CHQ and/or Tent City (Tuesday, 6/21 or Sunday, 7/3) Meet Your Ranger * may do morning of Day 2 Logistics (bring wall map & V.V. map) Services (food, equipment) Crew Photo* Opening Campfire Financial Checkout Trip to Cimarron Closing Campfire Ranger Training: Hiking techniques Campsite setup Cooking Water purification Navigation …

9. 622-N / 704-L 6/8/20042005 Trek Final Meeting9 Financial Policies/Information Thank You! All crews are fully paid! Thank You! We are within budget! Participants need personal money for: Snacks at Camping Headquarters (before/after). Souvenirs at Tooth of Time Trading Post. Campers spend an average of $100 at Philmonts trading posts. If major items such as jackets are desired, more money will be needed. Backcountry (~$20, small bills): Shotgun shooting additional shots Fishing license $1.50 (youth), $9-$40 (adult) Snacks (healthy) Fuel Trip to Cimarron any meals there $12.00 $20.00 Root Beer in the Cantinas!!!

10. 622-N / 704-L 6/8/20042005 Trek Final Meeting10 Paperwork Checklist for Crews DocumentSource Use at Philmont Contingent Advisor Crew Roster Multipart form received in March, 2005 with the TREKS-2005 Itinerary book. Turn in original Day 1 Finance check-in. Copy CPR & First Aid Certification cards. At least one person per crew must be certified in First Aid and one in CPR. From organization teaching the courses. They must be valid though the end of the trek. Show originals Day 1 Finance check-in Copy Philmont Health and Medical Record form. Verify that this has been properly signed by qualified health professional, parent/guardian, participant. Distributed in November, 2004 - MUST USE THE ORIGINAL PHILMONT COPY OF THE 2005 FORM - NO COPIES ARE PERMITTED. Turn in original Day 1 Medical re-check. Will be returned a check-out Day 12. Copy Medical Insurance Card Make copy, staple to Health & Medical Record form. If family has no insurance, attach a note indicating this and mark the appropriate place on the Health & Medical Record form. Turn in with Health & Medical Record form during Day 1 Medical re-check. Will be returned a check-out Day 12. Copy Philmont Talent Release form. Requires parent/guardian signature if participant is under 18 years of age. Received in March, 2005 with the TREKS-2005 Itinerary book. Turn in original Day 1 Finance check-in Copy Crew Member Listing Contingent website Not used by Philmont - this is to provide the Contingent Advisor with emergency contact information. Original or Copy

11. 622-N / 704-L 6/8/20042005 Trek Final Meeting11 Crew Advisor Responsibility: All participants are registered members of the Boy Scouts of America. All adults (18 or older) with Boy Scout troop based crews and All adults (21 or older) with Venturing Crew based crews must be: Registered as adult leaders Current (3 years) in Youth Protection Can take the on- line Youth Protection course on the Council website.

12. 622-N / 704-L 6/8/20042005 Trek Final Meeting12 Contact Information Parent/Family Information Letter: Each advisor make copies for participant families Discusses Uniform while traveling/base camp Includes telephone numbers for emergencies Complete Travel information Information about money, packing, and manners Phone numbers: Sid Covington: Cell: (512) 925-1231 Eagle Nest, New Mexico: (505) 377-6820 Philmont: (505) 376-2281 All this information is on the Contingent website.

13. 622-N / 704-L 6/8/20042005 Trek Final Meeting13 Duty Roster: Prepare duty roster before leaving for Philmont. Make copies for all participants (laminate). Website has tool (Excel) & Philmont version. Crew Decisions: All participants share work equally? Tentmates Skill level Crew Leader? Adults?

14. 622-N / 704-L 6/8/20042005 Trek Final Meeting14 Equipment Philmont-issued: Cooking gear Food Tents Crew provided: Backpacking Stoves Tent pins Bear bags/rope Water purifier (Micro Pur) Dining fly & poles Ground cloths First Aid Kit Water containers (collapsible) 14 pins 10 pins Bring extra rope & carabineers if you are going into the Valle Vidal. Coffee isnt included in food packages. Pick up at Advisors meeting in base camp Day 1.

15. 622-N / 704-L 6/8/20042005 Trek Final Meeting15 What kind of personal stuff do we need to take? Good rain gear! Rain suit no ponchos! Backpack with rain cover Over-the-ankle boots Sleeping bag with pad & sleeping clothes Shorts & crew tee shirt(s) Lots of socks liners & outer Camera Spices Bowl, spoon, cup Water bottles (3 - 1 qt) Pocketknife Flashlight Compass & maps Rope/Cord Stuff sacks for dining fly & poles, ½ tent, tent pins, bear bag contents Long pants, long-sleeve shirt You really dont need all that stuff! This is the REALLY important stuff! GPS recommended if going to Valle Vidal. Load campsite & intermediate waypoints before leaving home.

16. 622-N / 704-L 6/8/20042005 Trek Final Meeting16 Duffle Bags/Council Strips Duffle Bags: Have a few bags for sale, $25.00 each Patches: Have a few CSPs for sale Have Contingent patches for sale Bring backpack & duffle bag ONLY! Dont bring anything else on bus! Everything must fit into duffle bag while on trail. Duffle bag will be stored in locker while on trail. Bring one padlock per crew for locker. $3.00 each for participants $5.00 each for others

17. 622-N / 704-L 6/8/20042005 Trek Final Meeting17 CrewUnitAdvisorItinerary # South East South West North East North West Valle Vidal 622-N-01Crew 151Gary Boyd 3212 622-N-02Crew 183Vickie Fuqua 812 622-N-03Crew 2100Frank Scofield 17 12 622-N-04Troop 146Walt Reep 2812 622-N-05Troop 151T.W. Cook 1612 622-N-06Troop 172Larry Jantzen 412 622-N-07Troop 284Doug Spencer 2412 622-N-08Troop 448Mike Gordon 812 704-L-01Troop 4Jackson Harper 2812 704-L-02Troop 88Sam Brister 27 12 704-L-03Troop 145David Hailes 1312 704-L-04Troop 101Tom Chenault 1112 704-L-05Troop 263Paul Watkins 2412 704-L-06Troop 410Joe Denton 412 704-L-07Troop 511Mike Dallas 1312 704-L-08Troop 1954Richard Warms 9 12 Maps one topo map set per person Only take two sets of maps on the trail with you! Sister Crews Advisors:bring the wall map with you for check- in!

18. 622-N / 704-L 6/8/20042005 Trek Final Meeting18 Questions? Philmont! Here we come! It will be 5:00 in the morning before you know it!