1. Identify the Reimbursable Process
Show Slide #1: Identify the Reimbursable Process
SECTION I. ADMINISTRATIVE DATA
Academic Hours / Methods
2 hrs / 10 min Large group Instruction
/ 40 min Practical Exercise (Hands On)
/ 0 min Test
/ 0 min Test Review
2 hrs / 50 min Total Hours
SECTION II. INTRODUCTION: Today we are Reviewing Reimbursables
Method of Instruction. Conference / Discussion
Instructor to Student Ratio: 1:24
Time of Instruction 2 hrs 50 mins
Media: Large Group Instruction
Motivator: As financial managers, it is imperative that we understand the rules, regulations, and laws that govern the use of reimbursable agreements. These agreements between two parties must be negotiated and understood before executing any reimbursable order. To not understand can and often will…result in a title 31 violation.
Student Materials:
DFAS-IN Regulation 37-1, Finance and Accounting Policy Implementation
DFAS-IN Manual , The Army Management Structure
DODFMR R, Vol 10, Department of Defense Financial Management Regulation 1

2. Terminal Learning Objective
Action: Identify the Reimbursable Process
Conditions: In a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS.
Standards: With a minimum of 80% accuracy:
Communicate the Reimbursable and Sales Order Process
Determine Debt Management and Reporting Procedures
Show Slide #2: Terminal Learning Objective
Facilitator’s Note:
Action: Identify the Reimbursable Process
Conditions: In a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS.
Standards: With a minimum of 80% accuracy:
Communicate the Reimbursable and Sales Order Process
Determine Debt Management and Reporting Procedures
SAFETY REQUIREMENTS: In a training environment, leaders must perform a risk assessment in accordance with DA PAM , Risk Management. Leaders will complete a DD
Form 2977 RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the
work/rest cycles and water replacement guidelines IAW TRADOC Regulation
RISK ASSESSMENT LEVEL: Low
ENVIRONMENTAL STATEMENT: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
EVALUATION. You will be given an exam which will include Review Detailed Expenditure Accounting Documents. A passing score on this examination is 80% and for International Students (80%).
LEAD-IN: Depending on the type of reimbursable work to be performed, we will examine the master data that make up the order, create a project structure of the work to be performed, and fund it via a FMBB and/or a sales order transaction. Finally, we will observe reports used to track the debits/credits of reimbursable funding. 2

3. Course Objectives • Master Data Sales Orders • Direct Charges
• Creating a Project Structure
• Monitoring Sales Orders
Reports
Billing Reports
Show Slide #3: Course Objectives
Section III. Presentation.
Learning Step / Activity 1. Communicate the Reimbursable and Sales Order Process
Method of Instruction: DSL (large or small group discussion)
Facilitator's to Learner Ratio: 1:25
Time of Instruction: 01 hrs. / 05 min.
Media: PowerPoint Presentation, Handout
Instructor Notes: Explain Course Objectives to students. This is a very high-level brief and will be discussed without a lot of detail. The purpose is to familiarize the student with the beginning to end process of Reimbursables. 3

4. Reimbursable Work: Examples
• Custodial or housekeeping services.
• Security or fire protection services.
• Refuse collection.
• Routine maintenance.
• Services such as education, training, subsistence, storage, etc.
• Acquisition of a level of effort (e.g., 100 hours, 20 weeks, 1 year).
• Manufacture, production, or assembly of items.
• Renovation, rebuild, rehabilitation, reconditioning, or overhaul of items.
• Development of automated or software systems.
• Inter-service support agreements host-tenant services such as administrative services, civilian personnel services, or community services.
Show Slide #4: Reimbursable Work: Examples
Examples of Reimbursable Work include but are not limited to:
– Custodial or housekeeping services.
– Security or fire protection services.
– Refuse collection.
– Routine maintenance.
– Services such as education, training, subsistence, storage, etc.
– Acquisition of a level of effort (e.g., 100 hours, 20 weeks, 1 year).
– Manufacture, production, or assembly of items.
– Renovation, rebuild, rehabilitation, reconditioning or overhaul of items.
– Development of automated or software systems.
– Inter-service support agreements host-tenant services such as
administrative services, civilian personnel services, or community
services 4

5. Sales Orders
A sales order represents an agreement between two parties, specifically the Army and another Federal agency, a commercial organization, state or local government, or individual. There are two types of sales orders:
• Sales order with an advance – where monies are provided by the customer before the goods or services are received.
• Sales order without an advance – an agreement that enables the Army to increase its reimbursable authority to provide the work; it is paid based on the goods or services provided.
Show Slide #5: Sales Orders
Before any type of reimbursable agreement can occur between the Army and a customer, the Army must have a funding or reimbursable agreement document that gives legal authority to accept reimbursable work. 5

6. Sales Orders (Cont.)
Sales orders can be accepted with two types of authority:
• Funded Reimbursable Authority – is specified on a funding document received by the performing organization and stipulates a specific dollar amount of reimbursable work that can be performed. Once this limit has been reached, the performing organization cannot create sales orders without requesting an increase in the amount specified on the funding document.
• Automatic Reimbursable Authority – gives the performing organization the right to accept sales orders, with no limits on the maximum amount of work that can be provided.
Show Slide #6: Sales Orders (Cont.)
Sales Order: Direct Cite
A direct cite is authority received on a reimbursable agreement providing the performing organization with the legal authority to cite the customer’s funds as the financing source on purchasing documents. When direct cite is determined as the source of funding, the Customer Order Processor creates a sales order in GFEBS. As part of this process, a funded program is produced for the direct cite that makes sure that associated expenses are charged to that funding source. On the sales order, the performer creates a line item which references a WBS element that identifies direct cite funding information on the funding data tab created in GFEBS specifically for use on direct cite sales order line items.
Sales Order: Direct Cite and Reimbursable Authority
If a combination of direct cite and reimbursable authority was identified, the performer creates a sales order in GFEBS. For the direct cite portion of the order, the performer creates a line item which references a WBS element that identifies direct cite funding information on the funding data tab (created in GFEBS specifically for use on direct cite sales order line items). For the reimbursable authority portion of the funding, the Customer Order Processor creates a separate line item on the sales order citing a WBS element that identifies the performer’s reimbursable authority budget address on the Funding Data tab. This WBS element should be marked as a billable cost object. This allows for the direct cite execution and reimbursable execution to be tracked and controlled against the same sales order simultaneously in GFEBS. To complete a sales order for reimbursable authority only, complete the order the same as described above,
except without a line item for direct cite. 6

7. Direct Charge
Direct Charge is any Reimbursable work that occurs within the Army where the customers and providers operate in GFEBS.
Show Slide #7: Direct Charge
When creating a project structure for Direct Charge agreements in Project Systems, an appropriate Work Breakdown Structure (WBS) element in the project structure is created at the appropriate level (the WBS is not marked “Billable”). A funded program is also created and funded by the transaction FMBB.
Execution of a Sales Order focuses on recording relevant expenses against the billable cost objects associated with a Reimbursable Order for the purpose of commitment, obligation, expense, and disbursement.
There are multiple types of execution that can occur against a Sales Order including the posting of labor hours or the purchase of materials/supplies, equipment, travel, training, and other costs for consolidation.
If the customer is an Army customer on GFEBS and the work meets the Economy Act criteria defined by the customer, the performer identifies the order as a direct charge.
If the order is identified as direct charge:
1) Performer creates the WBS element (CJ20N).
a. Do not check the “Account Assignment” check mark
b. Do not check the “Billable” check mark
c. Put an amount on the WBS in the long text tab
2) Performer sends an with WBS element number to Requester (customer) using their Army Knowledge Online (AKO) account.
3) Requestor enters Line of Accounting (LOA) on WBS element to include:
a. Fund
b. Fund Center
c. Functional Area
d. Amount
4) Requestor uses transaction FMBB - Transfer Budget Authority or Distribution to distribute money down to the unique funded program to fund the WBS element and updates the WBS to be funded.
a. Select the “Account Assignment” checkbox
b. Change status to Funded
5) Requestor sends an to the performer using their AKO.
6) Performer updates the WBS element status to “Released.”
a. Release the WBS
7) Performer can begin execution with WBS element. If the performing organization rejects the direct charge agreement, they should notify the customer via return with digital signature. Once the orders are correct, the Customer Order Processor can accept the sales order or direct charge agreement. The orders then can be created and monitored. 7

8. Creating a Project Structure
A project structure provides the Army with dates, planned work, responsible parties, and the appropriate funding information that is used to derive budget attributes during execution.
Show Slide #8: Creating a Project Structure
When creating a project structure for a sales order, the WBS element level (which defines cost objects for accumulation, distribution and reporting purposes) in the project structure must be marked as “Billable.”
The WBS level should coincide with the sales order that is created later in the process if reimbursable work is negotiated and agreed upon. Additionally, the account assignment must be checked on the basic data tab and if the account assignment is not checked, the user will receive an error when attempting to create/approve the sales order.
Upon creation of the WBS element for a sales order, the user should update data elements on the funding data tab, including fund, fund center, and functional area. However, when saving the WBS element with a status of “Funded,” a funded program is created automatically when the funded program box is checked. If the funded program box is not checked, the user will have to execute FMMEASURE – Create Funded Program transaction. 8

9. Creating a Project Structure (Cont.)
• Create Project and WBS for a Regular Reimbursable Agreement
– CJ20N: Create Project and WBS Element for Reimbursement Sales Orders
Show Slide #9: Creating a Project Structure (Cont.)
• Create Project and WBS for a Regular
Reimbursable Agreement
– CJ20N: Create Project and WBS
Element for Reimbursement Sales
Orders 9

10. Creating a Project Structure (Cont.)
• Create Project and WBS for a Direct Charge Reimbursable Agreement
– CJ20N: Create Project and WBS Element for Direct Charge
– FMBB: Transfer Budget Authority or Distribution
Show Slide #10: Creating a Project Structure (Cont.)
Direct Charge: The customer is an Army customer on GFEBS and the work meets the Economy Act criteria defined by the customer. In this case, the “Account Assignment” and “Billable” are not selected on WBS elements that have been chosen or created. In addition, the amount is entered on the WBS in the Long Text tab.
– Requestor enters Line of Accounting (LOA) on WBS element to include: fund, fund center, functional area,
and amount.
– Requestor uses transaction FMBB - Transfer Budget Authority or Distribution to distribute money down to the
unique funded program to fund the WBS element and updates the WBS to be funded.
– Requestor sends an to the performer using their AKO. 10

11. Creating a Project Structure (Cont.)
• Display Project Actual Cost Line Items
– CJI3: Display Project Actual Cost Line Items
Show Slide #11: Creating a Project Structure (Cont.)
To monitor and control how the project is executed, use transaction code CJI3 – Project Actual Line Items Report.
C-Charlie
J-Juliet
I-India 3 11

12. Sales / Reimbursable Order
• Sales Order: Direct Cite and Reimbursable Authority
– A combination of direct cite and reimbursable authority identified on the sales order in GFEBS.
– For the direct cite, create a line item which references a WBS element that identifies direct cite funding information on the funding data tab.
– For the reimbursable authority, create a separate line item on the sales order citing a WBS element that should be marked as a billable cost object.
– Allows for the direct cite execution and reimbursable execution to be tracked and controlled against the same sales order.
Show Slide #12: Sales / Reimbursable Order
Funding: There must be an initial approval of the sales order. This is done by the ZFED code which creates the Obligation (Reimbursable) Authority in the Sales Order. This can be set up to reflect single or multiple lines of accounting for the same customer. Each LOA reflects the funds for the reimbursable service to be performed. For non-Federal Organizations or public customers where an advance has not been received, GFEBS prevents the use of entity’s funds. Lastly, the Customer Order Approver needs to accept any funding changes to the sales order for execution to occur. 12

13. Sales / Reimbursable Order (Cont.)
• Display Master Customer Record
– XD03: Display Customer Record
Show Slide #13: Sales / Reimbursable Order
In order to establish a sales order you must retrieve a GFEBS customer number associated with the activity representing the MIPR. Reference XD03 – Display Customer Record OLHP to view a customer record. 13

14. Sales / Reimbursable Order (Cont.)
• Create and Display a Sales Order With/Without an Advance
– VA01: Create a Sales Order
– VA03: Display Sales Order
Show Slide #14: Sales / Reimbursable Order (Cont.)
Sales Order With/Without an Advance:
If the customer is a Federal customer, and the agreement is not a direct charge agreement, once the performer has accepted the funding document and created the WBS element, he/she should subsequently follow the sales order without an advance process.
If the customer is a public commercial customer, State/Local government, or individual/employee, the Customer Order Processor will subsequently follow the sales order with an advance process. The situation may also arise, where a non-Federal customer is not required to provide an advance in full. In this situation, the performer subsequently follows the sales order without an advance process.
With the FY18 3rd Quarter Release, a new Sales Order type has been added for use by Self-MIPR Sales Orders. The new order type will limit its use to the approved Self-MIPR exceptions per DASA-FOF policy. Self-MIPR orders will be isolated by Order Type allowing for easy identification of Self-MIPRs within DASA-FO approved exceptions. Impacted roles are Reimbursable Order Processor and Reimbursable Order Approver. 14

15. Sales / Reimbursable Order (Cont.)
• Create Sales Order for Direct Cite
– VA01: Create a Sales Order
Show Slide #15: Sales / Reimbursable Order (Cont.)
Sales Order: Direct Cite: A direct cite is authority received on a reimbursable agreement providing the performing organization with the legal authority to cite the customer’s funds as the financing source on purchasing documents. When direct cite is determined as the source of funding, the Customer Order Processor creates a sales order in GFEBS. As part of this process, a funded program is produced for the direct cite that makes sure that associated expenses are charged to that funding source. On the sales order, the performer creates a line item which references a WBS element that identifies direct cite funding information on the funding data tab created in GFEBS specifically for use on direct cite sales order line items. 15

16. Sales / Reimbursable Order (Cont.)
• Create a Sales Order: Direct Cite and Reimbursable Authority
– VA01: Create a Sales Order
– VA02: Change Sales Order
– VA03: Display Sales Order
Show Slide #16: Sales / Reimbursable Order (Cont.)
Sales Order: Direct Cite and Reimbursable Authority If a combination of direct cite and reimbursable authority was identified, the
performer creates a sales order in GFEBS. For the direct cite portion of the order, the performer creates a line item which references a WBS element that identifies direct cite funding information on the funding data tab (created in GFEBS specifically for use on direct cite sales order line items). For the reimbursable authority portion of the funding, the Customer Order Processor creates a separate line item on the sales order citing a WBS element that identifies the performer’s reimbursable authority budget address on the Funding Data tab. This WBS element should be marked as a billable cost object. This allows for the direct cite execution and reimbursable execution to be tracked and controlled against the
same sales order simultaneously in GFEBS. To complete a sales order for reimbursable authority only, complete the order the same as described above, except without a line item for direct cite. 16

17. Monitoring Sales Order
• It is inherent within GFEBS that, once saved, data are retained in the system as it is entered or changed.
• The Customer Order Processor can change information on the sales order by using transaction VA02 – Change Sales Order.
• Customer Order Processors are responsible for monitoring funding of orders via the Reimbursable Funds Status reports.
Show Slide #17: Monitoring Sales Order
Increase in Funding: When additional funding is received through a check or an increase in funding on the funding document, the performing activity is notified.
Decrease in Funding: If there is a decrease in the amount on the funding document, the previous amount is not available for execution.
Direct Charge: If there are amendments that need to be made for direct charge, the performing organization notifies the customer through phone or that more money is required to continue work.
Overrun Activities: If work on a sales order cannot feasibly be stopped to wait for more funding, authorized users have the ability to perform a cost overrun. 17

18. LSA #1 Check on Learning
Q1: What are the two types of Sales Orders? A1: With an Advance and Without an Advance Q2: These are the Authority-types that a Sales Order can be accepted: A2: Funded Reimbursable Authority and Automatic Reimbursable Authority
Show Slide #18: LSA #1 Check on Learning
NOTE: Read and ask the following check on learning question and facilitate discussion on answers given.
NOTE: The answer to each question will appear when you hit enter.
Q1: What are the 2 types of Sales Orders?
A1: With Advance / Without Advance
Q2: These are the Authority-types that a Sales Order can be accepted:
A2: Funded Reimbursable Authority / Automatic Reimbursable Authority 18

19. LSA #1 Summary 19 Show Slide #19: LSA #1 Summary
Facilitator's Note: During this block of instruction, we gave Reimbursable work examples. We also discussed Sales Order and the funding authority types involved. Finally, we talked about the Transaction codes involved in creating, displaying, and changing a customer record.
“Or”
NOTE: Have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer. 19

20. Reporting
The Customer Order Processor has the capability to view reports that monitor each sales order:
• S_ALR_ List of Customer Open Items for Printing
• S_ALR_ Customer Due Date Forecast
• S_ALR_ List of Customer Line Items
• ZRFSC1 - Reimbursable Cumulative Status by FC
• ZRFSC2 - Reimbursable Cumulative Status by FP
• ZRFSNC1 - Reimbursable Non-Cumulative Status by FC
• ZRFSNC2 - Reimbursable Non-Cumulative Status by FP
• V.23 - Sales Document Blocked for Billing
• VA03 - Display Sales Order
• VA05 - List of Sales Orders
Show Slide #20: Reporting
Learning Step / Activity 2. Determine Debt Management and Reporting Procedures
Method of Instruction: DSL (large or small group discussion)
Facilitator's to Learner Ratio: 1:25
Time of Instruction: 01 hrs. / 05 min.
Media: PowerPoint Presentation, Handout
Facilitator’s Note:
Depending on the query performed, the results display:
• Billing terms
• Reimbursable agreement amount
• Billing limit
• Amount obligated
• Amount expended
• Unfilled customer order amount
• Advances collected Amount earned
• Amount applied to earned revenue
• Remaining balance on advances
• Amount billed
• Amount collected on receivables
• Outstanding accounts receivable (billed and unbilled) 20

21. Billing Reports
The user can track the status of an order by using nine (9) reports:
• S_ALR_ – Due Date Analysis for Open Items
• VF03 – Display Billing Document
• VF05 – List Billing Documents
VF11- Cancel Billing documents
• ZRFSC1 – Reimbursable Cumulative Fund Status by Funds Center Report
• ZRFSC2 – Reimbursable Cumulative Fund Status by Funded Program Report
• ZRFSNC1 – Reimbursable Non-Cumulative Fund Status by Funds Center Report
• ZRFSNC2 – Reimbursable Non-Cumulative Fund Status by Funds Center Funded Program Report
• FAGLL03 – G/L Account Line Item Display
Show Slide #21: Billing Reports
Canceling a Bill: Billing documents can only be cancelled before they have been issued to an external system. Transaction VF11 is used to cancel Billing documents.
Re-Generating a Customer’s Bill: If the customer request a copy of their bill, the Customer Billing Processor/Certifier can print the bill and mail it.
Transmit a Bill: Two (2) types of forms are generated from the billing transaction:
SF-1080 form for Federal Government.
DA-1857 form for public customers. 21

22. Debt Invoice Process
The debt invoice process refers to all activities that result in invoice creation and recording of the Accounts Receivable (AR). There are three main categories of debt invoice sources:
Revenue where there is a sale of services or goods without a reimbursable agreement.
Entitlement debts based on improper payments (negative AP) reclassified as AR.
Other debts or AR where individuals or organizations have a need to make payments and the government be able to collect these funds (jury duty, receipt accounts, tuition, etc.).
Show Slide #22: Debt Invoice Process
The debt invoice process refers to all activities that result in invoice creation and recording of the Accounts Receivable (AR). There are three main categories of debt invoice sources:
Revenue where there is a sale of services or goods without a reimbursable agreement.
Entitlement debts based on improper payments (negative AP) reclassified as AR.
Other debts or AR where individuals or organizations have a need to make payments and the government be able to collect these funds (jury duty, receipt accounts, tuition, etc.). 22

23. Debt Management Reports
The Accounts Receivable Reporter can run various reports to view customer accounts and AR data:
The Customer Open Items Analysis by Balance of Overdue Items (S_ALR_ ) report is used to display customer open items by user-defining aging categories (e.g., every 20, 30 days, etc.). Selections and filtering capabilities can be made for multiple customers. Items can also be summed at various levels. This aging report can be used to determine receivables that are eligible for write off and to validate that the required debt fees have been applied to delinquent receivables.
Show Slide #23: Debt Management Reports
GFEBS automatically assigns AR a reason status code when creating an AR. Reason status codes indicate the state of the AR throughout the debt lifecycle and assist the accounting system with determining how to manage and report debt. The initial reason status code is PA – At Agency, however changes in the reason status code occur through financial and non-financial business events. Reason status codes are manually entered into the accounting system via interfaces from entitlement and revenue systems.
Reason status codes are grouped into the following categories, as follows:
Ps - The reason status codes in the P (AR principal) category are used to classify principal debts.
As - The reason status codes in the A (Adjusted) category are used to classify debts that have been adjusted.
Ws - The reason status codes in the W (Written-off) category are used to classify debts that are written-off or closed out. Reason status code W1 is used to describe Currently Not Collectible (CNC) debts that are written-off but not closed out. Reason status code W2 is used to describe closed out debts where a 1099-C should be generated for the IRS. Reason status code W3 is used to describe closed out debts where a 1099-C is not generated as the amount of the debt is less than $600.
Cs - The reason status codes in the C (Collection) category are used to classify debts in the process of collection. 23

24. Debt Management Reports (Cont.)
The Customer Line Item Display (FBL5N) report lists customer line items. Items can be selected by open, cleared, or all items. Details can be displayed for specific line items using drill down capabilities and user defined report layouts can be created for future use. Fields can be sorted and subtotaled at various levels.
Customer Account Analysis (S_ALR_ ) report is used to analyze the receivables for a specific customer during a selected fiscal year. An account can be viewed by account balance per period, special G/L indicator (separated by interest, fee, and penalty), and by open items on the account.
Due Date Analysis for Open Items (S_ALR_ ) report is for displaying customer open items in 30-day intervals. Selections can be for multiple customers and can be filtered by various queries.
Show Slide #24: Debt Management Reports (Cont.)
The Customer Line Item Display (FBL5N) report lists customer line items. Items can be selected by open, cleared, or all items. Details can be displayed for specific line items using drill down capabilities and user defined report layouts can be created for future use. Fields can be sorted and subtotaled at various levels.
Customer Account Analysis (S_ALR_ ) report is used to analyze the receivables for a specific customer during a selected fiscal year. An account can be viewed by account balance per period, special G/L indicator (separated by interest, fee, and penalty), and by open items on the account.
Due Date Analysis for Open Items (S_ALR_ ) report is for displaying customer open items in 30-day intervals. Selections can be for multiple customers and can be filtered by various queries. 24

25. LSA #2 Check on Learning Q1: Match the Report [a] S_ALR_87012175 [b]
[b] S_ALR_
[c] ZRFSC1
[b]
__ List of Customer Line Items
__ Customer Due Date Forecast
__ Reim. Cumulative status by FC
[a]
[c]
Show Slide #25: LSA #2 Check on Learning
NOTE: Read and ask the following check on learning question and facilitate discussion on answers given.
NOTE: The answer to each question will appear when you hit enter.
Q1: Match the Report
[a] S_ALR_ Answer: Customer Due Date Forecast
[b] S_ALR_ Answer: List of Customer Line Items
[c] ZRFSC Answer: Reim. Cumulative status by FC
Q2: The _______ ______ _____has the capability to view reports that
monitor each sales order:
A2: Customer Order Processor
NOTE: Additional questions to ask your students:
Q: What is a Direct Charge?
A. A Direct Charge is any Reimbursable work that occurs within the Army where the customers and providers operate in GFEBS.
The Customer Order Processor can change information on the sales order by using what transaction?
A. VA02 – Change Sales Order.
Q2: The _______ ______ _____has the capability to view reports that
monitor each sales order:
A2: Customer Order Processor 25

26. LSA #2 Summary 26 Show Slide #26: LSA #2 Summary
Facilitator's Note: During the final part of this lesson, we identified the various reports, the reports process and procedures involved. Finally, we introduced you to the multiple transaction codes used to access those reports.
“Or”
NOTE: Have one learner from each group to explain the most important take away to them from this lesson. Facilitate a discussion on each answer. 26

27. Conduct Practical Exercises
Show Slide #27: Conduct Practical Exercise(s)
Practical Exercise / ( 15 Hours Apply)
Method of Instruction: PE - Practical Exercises (Hands-On/Written)
Facilitator to Learner Ratio: 1:25
Time of Instruction: 15 hrs. / 00 min.
Media: Printed Reference Material, Practical Exercise, Handout
General Information: (Introduction / Objective) this practical exercise simulates a scenario that measures your ability to;
For Direct Charge Reimbursable (PE #1 / PE #2 / Comprehensive PE)
Create a Work Breakdown Structure Element
Fund the Funded Program
Mark Funded and Release
Run Cumulative Report
For Direct Cite Reimbursable (PE #1 / PE #2 / Comprehensive PE)
Create Sales Order
Approve sales Order
Display Customer Master Record
Run Cumulative Report view SOF by FC
Special Instructions: N/A 27 27

28. Questions? 28 Show Slide #28: Questions?
Facilitator’s Note: Field any unanswered questions from the students at this time. 28

29. TLO Summary Action: Identify the Reimbursable Process
Conditions: In a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS.
Standards: With a minimum of 80% accuracy:
Communicate the Reimbursable and Sales Order Process
Determine Debt Management and Reporting Procedures
Show Slide #29: TLO Summary
Facilitator’s Note: Reiterate the TLO
Action: Identify the Reimbursable Process
Conditions: In a classroom environment using doctrinal and administrative publications, practical exercises, personal experience, handouts, discussion and access to GFEBS.
Standards: With a minimum of 80% accuracy:
Communicate the Reimbursable and Sales Order Process
Determine Debt Management and Reporting Procedures 29