1. CRIS-CRASH report Electronic subMission
Updated slides and notes 9/1/17
Texas Department of Transportation – Crash Reporting and Analysis for Safer Highways (CRASH)

2. Crash Record Information System Overview CRASH Introduction
Agenda
Crash Record Information System Overview
CRASH Introduction
CRASH Production Statistics
Introduction to Configure
Introduction to CRASH
Data Sharing & Reporting
Crash Report Online Purchase System
Agency Support
Future

3. Crash Record Information System (CRIS) – Overview
CRIS is a web-based, proprietary software system, built to capture Texas Crash Reports (CR-3) images and data. CRIS is used by Law Enforcement Agencies, Metropolitan Planning Organizations, State Agencies, and TxDOT for crash-related reporting, analysis, and to obtain copies of Texas Crash Reports.
This is the landing page for CRIS. We will walk through Configure and CRASH as part of this presentation.

4. TxDOT CRASH - for Electronic Submission:
CRASH Introduction
TxDOT CRASH - for Electronic Submission:
Crash Reporting & Analysis for Safer Highways (CRASH) is a component of CRIS, developed for investigators to provide crash data in an automated and secure environment. TxDOT has enabled over 800+ business rules and edits, along with integrations with TxDMV’s Registration Title System (RTS) and TxDPS’s Texas Law Enforcement Telecommunication System (TLETS) to assist investigators with timely and efficient data entry.
As of March 2017, there are 508 agencies using CRASH and 36,759 users of the CRIS system.
What does TLETS and RTS do for an officer when they are performing data entry?
TLETS allows the officer to search by DL Number and DL State. The system will let the officer choose some or all of the following to auto-fill: Person Name, Ethnicity, Address, DOB, DL Type, DL Class, CDL Endorsements, DL Restrictions.
RTS allows the officer to search by License Plate and Last 4 characters of the VIN. The system will let the officer choose some or all of the following to auto-fill: Owner/Lessee Name, Vehicle Year, Vehicle Color, License Plate Number, and VIN.

5. CRASH Introduction - Free CRASH Benefits
System was built with timely data entry in mind and includes immediate validation, click-through error correction, and summary panel
System includes pre-loaded agency values for specific CR-3 fields (i.e. charges, streets, how notified) and additional custom agency fields, not on CR-3
Integration with TLETS for quick Driver License information and RTS for VIN or License Plate quick verification
System is kept current with enhancements and security upgrades, using Crash User Group inputs
User Names and Passwords can be managed by TxDOT or internally
CRASH Help Desk – 6AM – 6PM, 7 days per week, 365 days per year
TxDOT provides diagramming licenses – Easy Street Draw Web
TxDOT provides business intelligence licenses for reporting and dashboards through MicroStrategy
TxDOT manages annual infrastructure refreshes

6. CRASH Production Statistics
Electronic crashes are being submitted and processed an average of 42% times faster than paper records.
As of 2/11/2017:
93% Electronic
6 % Paper
TxDOT is paying $1.98 to process an electronic record compared to $11.35 for processing a paper crash report.
As of 9/21/2016, Source: MSTR Report
Paper days (from date of crash to CRIS Warehouse)
Electronic days (from date of crash to CRIS Warehouse)
16.15 / = 42.0%

7. Introduction to Configure

8. Introduction to Configure
Log On:
Internal IdP – Configure to allow certain domains (TxDOT Hosted)
General Settings
User Management Users
Groups
Roles
CRASH Application Settings
Service Region DAs
Crash Approvals
CR-3 Fields
Custom Fields
E-Submission
Data Sharing

9. Introduction to Configure
CR-3 Fields
Allows law enforcement officers to quickly populate specific free form fields on the crash form by selecting from values defined by their agency
Fields include:
The value will be populated on the crash image
The pre-defined values must validate to be accepted in CRASH
Charge
Financial Responsibility
How Notified
Taken To/ Taken By
Street
Towed By/Towed To
Local Use
Property Damage

10. Introduction to Configure
Custom Fields
Agency can create up to 5 custom fields and will only be provided to your agency and not shared with others
These values are not included on the crash image and will only be available in Search and included in the agency Data Sharing process
Note: If the field has been used in a crash, the system will not allow the user to delete the custom field until the crash is removed from CRIS.

11. Introduction to CRASH

12. Introduction to CRASH

13. CRASH Landing Page Overview
Introduction to CRASH
CRASH Landing Page Overview
Touch Screen, Keyboard, and Mouse Enabled
Night Mode
Create Report
Configure Crash Defaults
Report Lists
My Recent Reports
Notifications and Alerts

14. My Notifications and Alerts
Introduction to CRASH
My Notifications and Alerts
( s and CRASH Landing Page)
Notifications
Any outages due to planned system maintenance or deployments of new releases are included in the notification section.  In addition, release notes are published and sent via two weeks prior to the deployment
Alerts (stale notifications)
User/Approver will receive after 5 days
User/Approver will receive after 10 & 20 days
30 day alert will delete the Web Crash ID record
Pending BAC Results

15. Approvals & Rejections
Introduction to CRASH
Approvals & Rejections
None – Record is submitted to TxDOT when investigator submits the record
One Level – Record is submitted to supervisor, then TxDOT after supervisor approves the record
Two Levels – Record is submitted to supervisor, supervisor approves to another entity and then TxDOT after entity approves the record
Approve versus Reject

16. Configure Data Introduction to CRASH Configure My Default Fields
Allows user to pre-populate information for any new crash created
Manage My Templates
CRASH Diagram Template Creator
Edit, Delete, Copy, and Search Templates

17. Introduction to CRASH View Crashes CRASH User: My Rejected Reports
My Unsubmitted Reports – Add, Edit, and Delete
My Submitted Reports
My Archived Reports – Supplement
Agency Authorization Manager, CRASH Manager and CRASH Approver:
Agency Unsubmitted Reports – Edit, Delete, and Reassign
Reports to Approve – Edit, Approve, and Reject
My Archived Reports
Agency Archived Reports
All Users:
Search – Approve, Edit, Supplement, and PDF images of CR-3 available

18. Create A New Crash Report
Introduction to CRASH
Create A New Crash Report
Crash Description
Web Crash ID versus Crash ID
Previous, Next, and Update
View/Add Report Notes
Close, Save, Validate, Submit, and Delete

19. ID & Location Introduction to CRASH View/Add Report Notes
Asterisked Fields = Mandatory Fields
Embedded Help
Error help text
Pre-population
Copy Field Data
Drop Down Values

20. Units & Persons Introduction to CRASH Adding Units and Persons
Selecting the correct Unit Descriptions
Add Towed Unit, Add Primary Person versus Add Person
Select values using dropdown arrow
Importance of “Next” versus “Update”

21. Property Damage and Factors & Conditions
Introduction to CRASH
Property Damage and Factors & Conditions
Property Damage
Add, Edit, and Delete
Factors & Conditions (Environmental Conditions)
Select values using dropdown arrow

22. Copy & Paste from external sources (Word, TLETS, Notepad..)
Introduction to CRASH
Narrative
12,000 Characters allowed
Spell Check
Copy & Paste from external sources (Word, TLETS, Notepad..)

23. Templates/Diagram Introduction to CRASH Using an Agency Template
Create a New Diagram for the first time
Create a Template for the first time

24. Investigator Information
Introduction to CRASH
Investigator
Investigator Information
Investigator Name
ID Number
ORI Number (TX####### correct format)
District/Area
Crash Report Information
How Notified
Time Notified
Time Arrived
Report Date
Investigation Complete

25. Summary Page Overview Introduction to CRASH
Image Preview (Save Crash Report and Preview button)
Summary Information regarding Crash Record
System Generated Fields

26. Validation Introduction to CRASH No Returns On Demand Validation
Reports are Validated within CRASH
Fatal and Warning error messages
Fix and Refresh – Validation Click Through
Records must be Validated prior to Submission to TxDOT

27. Data Sharing & Reporting
CRASH Data Sharing – XML or CSV format
Reports are now available from TxDOT CDA Section
Reports from TxDOT Business Intelligence Tool (MSTR)
Reports – Scheduled or Ad-hoc
Dashboard and Report development

28. Data Sharing & Reporting
Reports from TxDOT Business Intelligence Tool
MicroStrategy (MSTR)
MSTR User Roles:
Reports Users – No training required but TTI CRASH website review of MicroStrategy is recommended. Users will only see the Investigating Agency folder and associated reports.
Report Analysts (Power User) – Successful passing of MicroStrategy course is required. This role enables users to create ad-hoc reports.

29. Data Sharing & Reporting

30. Data Sharing & Reporting

31. Crash Report Online Purchase System
TxDOT has built an application that will allow the public to purchase crash reports online 24 hours per day, 7 days per week, and 365 days per year.
The Crash Report Online Purchase System requires that a single crash report be returned from a search before adding it to the cart.
Multiple crash reports can be purchased via a single transaction, but must be added to the cart one by one before checking out.

32. Agency Support
CRIS Help Desk
TxDOT has a contract with CRIS Helpdesk to provide help desk support, 7 days a week, 365 days per year (6AM – 6PM)
Agencies call CRISHLP ( ) or
Chat support can now be invoked from within CRASH from the Help Menu
CRASH User Guide
CRASH, Configure, Report, and Dashboard Training
CRASH User Group – 2nd Thursday every other month between 10AM – 12PM, WebEx Conference Call

33. Future
TxDOT continues to:
Keep CRASH updated with enhancements
Ensure agencies have reports and dashboards that assist with their missions

34. If you have any follow up questions or concerns, please contact:
CRIS Help Desk
1-844-CRISHLP ( )