1. vTools Training – SFBAC 24 Jan 2015
Marguerite Gargiula Information Management Project Manager (732)
11/7/2018

2. vTools – Agenda vTools Main web site http://vtools.ieee.org
vTools Meetings -
vTools Officer Reporting –
vTools Voting –
vTools eNotice –
Questions ?
Contact –
11/7/2018

3. vTools – Overview
Main Web Page -
11/7/2018

4. vTools – Overview / Products
11/7/2018

5. vTools – Overview / Tutorials
Available as
PDF
PPT
Blog posts
11/7/2018

6. vTools – Overview / Blog
Release News
System upgrades
11/7/2018

7. vTools – Meetings
Meetings -
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8. Schedule Meetings
Schedule Meeting form
11/7/2018

9. Find Meetings Existing meetings Filter results Options Show Edit
Delete
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10. Meeting Announcement
Meeting url:
Speaker Info
Maps
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11. Create a meeting with registration
Set the start and end date/times for registration: Registration link is available in meeting announcement:
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12. Registration with payment
Payment functionality (creating a meeting with admission fees)
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13. Registration with payment - cont’d
Meeting announcement indicates admission fee applies:
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14. Registration form
Registration confirmation
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15. Create from existing Published view – scroll to bottom to select:
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16. Create from existing - cont’d
Using an existing meeting as a template, you can create a new meeting.
Meeting form is open in edit
All information is copied to new meeting
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17. Meeting Statistics Detailed registration information Sign In sheet
Meeting Attendance :
Detailed registration information
Sign In sheet
Print name tags / meal tickets
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18. Meeting (L31) Reports
Meeting Reports
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19. Meeting (L31) Reports -continued
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20. Meeting (L31) Reports – continued
Create Meeting Report (for meeting not in system)
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21. Meeting (L31) Reports - continued
Meeting Report view
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22. Meeting (L31) Reports - continued
Create meeting report using existing meeting report
View published meeting report and select ‘Create/Edit L31 Report’ option:
Meeting Report form opens in edit
All information is copied to new meeting report
Add attendance count(s)
11/7/2018

23. Meeting (L31) Reports - continued
Create meeting report using an existing meeting notice as input.
View published meeting report and select ‘Create/Edit L31 Report’ option:
Meeting Report form opens in edit
All information is copied to new meeting report
Add attendance count(s)
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24. Meeting (L31) Reports - continued
Meeting Report Submitted
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25. Feeds of meetings to websites
Format : RSS / HTML / XML
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26. Voting
Voting
Admin page
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27. Voting - continued
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28. Voting - continued Fill out ballot Candidate details:
Auto-load voter list
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29. Voting - continued Manage election process Email voters of the ballot
View election status details
11/7/2018

30. Voting - continued Manage election process - continued Ballot results:
Vote distribution:
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31. Officer Reporting Officer Reporting – http://officers.vtools.ieee.org
11/7/2018

32. Officer Report - continued
Add Officer
Supply start date:
Confirm
Changes
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33. Officer Report - continued
End Term
Supply end date:
Confirm Changes:
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34. Officer Report - continued
View Logs
Officer Report
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35. eNotice
eNotice –
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36. eNotice - continued Add eNotice Compose content Filters and settings
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37. eNotice - continued
Feeds – include eNotices in your website
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38. 11/7/2018