1. Executive Secretary Agenda Items July 2018 Plenary
doc: 802 EC-18/0130r0
July 2018
Executive Secretary Agenda Items July 2018 Plenary
Jon Rosdahl IEEE 802 Executive Secretary
IEEE 802 July 2018 Plenary

2. 802 Exec Sec Agenda Items
6.02 II Current and Future Venue Report

3. 6.02 Current and Future Venue Report
IEEE 802 Things to Know– Thanks Face to Face Events
ed to all registered attendees

4. Top Ten Things to Know about 2018 July IEEE 802 Plenary – Grand Hyatt Manchester, San Diego, CA

5. 1. Meeting Information: http://802world
Meeting Space –
Meeting Schedule - Schedule QR codes posted outside each meeting room and on your badge
Opening 802 EC Meeting – Seaport BC, 2nd Level
Closing 802 EC Meeting – Seaport BC, 2nd Level
Meeting Planner (Face to Face Events) Office – Balboa A – 2nd Level
Registration Office (Face to Face Events) – Show Office #6 – 2nd Level
Registration and Information Desk
Sunday                                      5pm to 8pm Palm Foyer
Monday through Thursday   7:30am to 5pm Palm Foyer
Friday                                         7:30am to 12pm Palm Foyer

6. 2. Breaks Service (NOTE: New Times)
Locations
Monday – Thursday : Seaport & Harbor Foyers* on 2nd level
*Harbor Foyer starts Monday PM
Friday: Continental Breakfast – Seaport Foyer on 2nd level
Continental Breakfast
7:30 am – 8:30 am
Morning Coffee/Tea
10:00 am – 11:00 am
Afternoon Coffee/Tea/Sodas
3:00 pm – 4:00 pm
Afternoon Snacks
Please notify serving staff if you have any allergies.

7. 3. Lunch Options Manchester Grand Hyatt Nearby and Area Restaurants
Sally’s Fish House & Bar
Brew 30 California Taps
Market One (24 Hours)
Nearby and Area Restaurants
Tourism San Diego website has a comprehensive listing

8. 4. Audio Visual & Projectors & Power
Verilan manages the LCD projectors/cables/switch boxes & DA’s.
Encore manages audio & screens
If you have any difficulty kindly contact:
or Skype: dslykhouse
IEEE 802 has a limited supply of adapters.
To borrow an adapter please go to IEEE 802 Network Help Desk located in Palm Foyer on the 2nd level.
Please see the IEEE 802 Registration/Information Desk – for any power issues.

9. 5. Schedule & Meeting Map http://schedule.802world.com

10. 6. Special Meeting Monday, July 9 at 6:30pm to 7:30pm
Q&A with new IEEE Executive Director, Steve Welby
Monday, July 9 at 6:30pm to 7:30pm
Harbor G, 2nd Level

11. Stephen Welby IEEE Executive director and Chief Operating Officer
An IEEE senior member, Welby previously served as U.S. assistant sec­retary of defense for research and engineering. As the Department of Defense’s chief technology officer, he led the largest research, development, and engineering organization in the world and oversaw an annual technology investment budget of US $12.5 billion. He also held senior leadership positions at the Defense Advanced Research Projects Agency.
His areas of technical expertise include space systems, robotics, machine learning, high-performance software, and sensor systems.

12. 7. Internet: Meeting Network: SSID: @Hyatt_WIFI
Hyatt Guestroom Network:
Sign in with First Name,Lastname / Address
When you sign into the Hyatt guestroom Wi-Fi you may use the premium network. Premium is included in the guestroom rate in our contract and should be removed from your bill if charged.
Meeting Network:
SSID: verilan-secure
Password: ieeeieee
Wireless Encryption Protocol: WPA2 Pre-Shared-Key
Please report any disruption of service to a Verilan staff member at the Network Help Desk.

13. 8. Tourism San Diego
There are a number of entertainment and dining options near the hotel. Please check with the Hotel Concierge or Front Desk personal for a map and information.

14. 9. Next IEEE 802 Plenary Session
November 11-16, 2018
Marriott Marquis Queen’s Park
Bangkok, Thailand
Registration open Late August/Early September

15. 10. Networking Social Wednesday July 11th 6:30 PM – 8:30 PM
4th Floor Pool Deck
Refreshments
Street Tacos, Spud Bar, Salad Bar, Dim Sum, Fruit
Cash Bar Services
Complimentary Drink Coupon
Included with Name Badge Handout
Beer, Wine, Soft Drinks, Water
Musical Entertainment
Tricia Freeman Trio
Guests Welcome
Badges available at Registration Desk until 5PM Tuesday

16. Network and Wired Cafe Located near the Registration Desk WIRED CAFÉ
Please report any disruption of service in the café to VeriLAN staff.
NETWORK HELP DESK
Network Help is available for attendees experiencing difficulties accessing the meeting network.
Located near the Registration Desk

17. 2019 Future Venues
March 10-15, Hyatt Regency Vancouver and Fairmont Hotel Vancouver, Vancouver, Canada
July 14-19, Austria Congress Centre, Vienna, Austria
November 10-15, Hilton Waikoloa Village, Kona, HI, USA

18. 2020 Future Venues Hilton Atlanta, Atlanta, GA, USA
March 2020
July 2020
November 2020
Hilton Atlanta, Atlanta, GA, USA
Sheraton Centre Montreal, Montreal, Canada
Marriott Marquis Queen’s Park, Bangkok, Thailand
Contract Executed
Contract Executed
Contract executed

19. Vendor Contract Status
Face to Face Events –
in process – New MSA being prepared. –
EC Motion to extend contract was passed Nov 2017.
Verilan – Contract expires Nov 2018
Linespeed providing network for IETF and ICSOC in Bangkok the week prior, thus it makes sense to use Linespeed for our meeting in the middle to reduce costs.
(Already setup and ready to use from the week prior)
Legal update – 802 Task Force meeting (Exec Session)

20. Thursday AdHoc Meetings
Next Venue Meeting planning – Thurs 7:30am
Review meeting space plan for Nov 2018 Plenary
Future Venues AdHoc – Thurs 8:00am
Review options and discuss choices and issues for 2021 and 2022.

21. Request for WG Straw Poll concerning this Venue
doc: 802 EC-18/0130r0
July 2018
Request for WG Straw Poll concerning this Venue
Would you like to return to this venue?
Did you enjoy the social?
Same questions asked --
IEEE 802 July 2018 Plenary

22. Future Venue AdHocS --

23. Next Venue Meeting planning – Thurs 7:30 am
Agenda:
Start time 7:30 am
Review meeting space plan for 2018 November Plenary
Marriott Marquis Queen's Park,  Bangkok, Thailand
Adjourn 8:00am

24. Future Venues AdHoc – Thurs 8 am
Agenda:
Start time – 8:00 am
Open RFP for 2021 dates –
March – Hyatt Regency Denver – Contract Executed
July – Europe – Spain/Germany/Prague
Nov - TBA
Hilton Hawaiian Village – 2024
July 2019 – Vienna - status
End time – 9:00am

25. 2021 Plenary – Open RFP March – Hyatt Regency Denver
Open RFP to Major Venues – Fairmont, Hilton, Hyatt, Marriott, etc. 700 attendees
Possible Targets for July and Nov:
July
Estrel Berlin, Germany (2015/2017)
Vienna, Austria (2019)
Dubrovnik, Croatia (new Hyatt Regency- open 2019)
Marriott Madrid, Spain – Site visit done
Nov
San Diego
Seattle – New Hyatt
New Orleans
Houston Marriott
Union Station, St. Louis

26. 2022 Plenary – Open RFP
July - Sheraton Centre Montreal, Montreal, Canada
Open RFP to Major Venues – Fairmont, Hilton, Hyatt, Marriott, etc. 700 attendees
Possible Targets for March and Nov:
March
Nov

27. Friday Closing EC Plenary
doc: 802 EC-18/0130r0
July 2018
Friday Closing EC Plenary
Leadership Mtg for July 2018
4.04: II/MI Future Venue AdHoc Report and Motions
8.044 II Executive Secretary Report
8.06 II Announcement of 802 EC Interim Telecon
(Tuesday 2 October 2018, 1-3pm ET )
8.07 II Call for Tutorials for November 2018 Plenary
(12 November 2018– Deadline – 28 Sept 2018)
IEEE 802 July 2018 Plenary

28. F4.03 Future Venue AdHoc Report

29. Future Venue Insight Future 802 Plenary Sessions:
Nov Bangkok, Thailand
Contract Status doc 802 EC-16/66r3:

30. 802 Plenary July 2018 Registration target to open: First part of Sept
Save the Date: November –
Marriott Marquis Queen’s Park, Bangkok, Thailand
Registration target to open: First part of Sept
Hotel Information:
Marriott Marquis Queen’s Park
Bangkok, Thailand

31. *F8.045 Executive Secretary report
LMSC 802 – P&P list of major duties:
Oversee Venue selection –
Present summaries of venue options.
Oversee activities related to facilities and services
Carry out Duties of Treasurer if Treasurer unavailable
Chairs Guideline list of major duties:
1) 802 Meetings: Efficiency Improvement
2) 802 Plenary Sessions: Facilities and Services
3) IEEE 802 Registration Database
4) Assist IEEE 802 Treasurer

32. doc: 802 EC-18/0130r0
July 2018
F8.05 – Announcement of 802 EC Interim Telecon (Tuesday 2 Oct 2018, 1-3pm ET)
Agenda for Interim EC meeting – Tuesday 2 Oct PM ET
Initial Proposed Draft Agenda
Welcome/Intro/Approve Agenda  Nikolich  min
Report: EC Action Item Summary - D’Ambrosia 10 min
The EC AdHoc Marks 15 min
Venue Issues:
Report: Nov 2018 Plenary Status - Rosdahl  3 min
Report on 2021/2022 Future Venue Contract status - Rosdahl min
Formal Actions – Motions from WG Chairs
Other Reports from WG Chairs
Per Chairs Guideline – Confirm during the Closing EC Plenary.
Other items to be ed to Jon
IEEE 802 July 2018 Plenary

33. *F8.06 – Call for Tutorials for July 2017 Plenary
doc: 802 EC-18/0130r0
July 2018
*F8.06 – Call for Tutorials for July 2017 Plenary
Tutorials to be held Monday, 12 November 2018
Tutorial Request form:
 As a reminder please refer to Chair's Guidelines section 2.5 Tutorials for the logistics for participating in sponsoring/presenting a Tutorial.
Note that Tutorial times are 80 minutes with 10 minutes to allow for presenters to setup and depart.
All requests for Tutorials must be made by 28 Sept 2018
All official tutorial request forms must be submitted no later than 45 days in advance of the Plenary Session.
Approved Tutorial Requests will be assigned a time slot based on the order in which they were received.
The Final Tutorial Schedule will be posted at and no less than 14 days in advance of the Plenary Session.
IEEE 802 July 2018 Plenary

34. Straw Poll for Returning to This Venue
Would you like to return to this venue?
Y:   N:
– Y: N:
– Y: N:
802 EC – Y: N:
Did you enjoy the social?
– Y:   N:   Did Not Attend:
– Y: N: Did Not Attend:
– Y: N: Did not Attend:
802 EC – Y: N: Did Not Attend: