1. - General Call Procedures and peer review guidelines
Item 11.1
Adoption of:
- General Call Procedures and peer review guidelines
General guidlines to applicants and Grant holders
Maria Starborg
Management Board Meeting, Brussels
26 February 2018

2. Core call group
Instructed to develop general procedures for calls within JPIAMR
Instructed to develop general guidelines for applicants and procedures for
Instructed to develop best practice and relevant documents in relation to calls, for example template for mid term report,
Current members are representatives from call secretariats, finished, ongoing and planned call secretariat, the JPIAMR secretariat (Sweden, France, Germany, Poland and UK)

3. Core call group
Meet by telephone conferences regularly to discuss issues regarding calls
Mid-term report template for monitoring was developed last year
General call procedures including Peer review guidelines
Guidelines for applicants and grant holders
Efter five calls, and procedures have evolved, it was now time to collect all experiences from the calls and set up general call procedures and guidelines with start 2017/2018 so the upcoming calls can be guided. Applicants get an overview of the different types of calls and the general guidelines to understand JPIAMR calls in one document. But, details about a call topic will be found in the call documents.
The general call procedures is also collected in one document for use of the call secretariat and it is also helpful for new members to understand how JPIAMR calls are set up in one document in one place.

4. JPIAMR General call procedures and Guidelines for applicants and grant holders
Why? To guide the call secretariat to set up a call
Detailed with a timeline with the different processess starting with the call topics and ending by the start of funding
Updated yearly
If the call secretariat would like to make changes the core call group should be involved
Guidelines for applicants and grantholders
Why? To give applicants information about calls with description of type of grants, how to apply, eligiblility etc.
Collect information in one place always availible and up to date
Updated yearly
Briefly describe the guidelines for applicants. You have got the first draft in your documentation for todays meeting. Idea is to have the applicants eye; what would an pplicant like to know to see if JPIAMR calls are for them, rules for consortia, how is your application evaluated. Everything found in one place.
A quick guide to dissemination, developed by Spain, will be an appendix, one again so the inforamtion is in one place.
Suggested descision: MB are asked to adopt the general call procedures and guidelines for applicants which will be updated yearly

5. JPIAMR Network call - Surveillance
Leading experts funded in order to enhance resource alignment and pushing forward the conceptualisation of ideas
Planned to launch mid April – close June
Participating countries: Ireland, Japan, Italy, Sweden, Norway, Germany, The Netherlands, UK, Argentina, France, Spain (ISCIII) and Belgium
Potential topics – to be discussed by call participants
Impact of surveillance on prevention, intervention, clinical practice, infection control, treatment and patient management
Surveillance of AMR in the healthy population: Risk factors; risk groups (e.g. migrants, travelers), reservoirs, and monitoring systems
Surveillance of non-human AMR reservoirs: Strategies, models, and technologies for tracing AMR in food, animals and the environment
Surveillance technology and tools: Improvement and standardisation of methods
Surveillance technology and tools: Quality assurance, curation and sharing data
Surveillance technology and tools: Optimization of methods for outbreaks, rapidly emerging clones, resource-poor settings and global coverage
12 countries
White papers, Prospective views, Guidelines, Best practice, Roadmap, Systematic reviews, Frameworks of value to the wider research community.
Topics under discussion within the JCS is based on the suggestions from the workshop held in Norway 2016 “The interplay between AMR surveillance and science”.
The workshop identified the following knowledge gaps
Topic discussion in next meeting with the countries

7. JPIAMR general Call Procedures
Why? To guide the call secretariat to set up a call
Collect information in one place always availible and up to date
Detailed with a timeline with the different processess starting with the call topics and ending by the start of funding, (almost two years)
Content:
Governance: communication, gender issues, ethical consideration
- Eligibility
Evaluation system: roles, conflict of interes
Management of reserach project grants: Detailed descriptions and guiding of the differnt part of a call
Management of network/working group call. Detailed description and guiding of the call processes
Appendices:
- Mid-term report template
- Instructions for MoU
- Communication plan
Governance describing the organization around a call, communication of the call which include several parts and needs to be coordinated with JPIAMR communication officer. But also communication efforts on each participating country of the call. Communication plan is beeing developed and will be included as an appendix. Gender issues and ethical consoderations will be developed. For example, the SAB have given comments on gender issues
Evaluation system, describing roles, conflict of inteteres
Management of research project call
Management of network/working group call. For example the review process will be discussed and updated in the document.

8. Next steps Finalise both documents early december
Annually update of the documents, next time in autumn 2018
Look over the midterm report template
In 2018 core call group will update quick guide to dissemination
Open up for discussion and welcome input on the first drafts. Mention that the content will be aligned between the two documents

9. New ERA-net cofund suggestion 2019/2020
The ERA-NET Cofund under EU Horizon 2020 is designed to support public-public partnerships
The main and compulsory activity of the ERA-NET Cofund under Horizon 2020 is the implementation of the co-funded joint call for proposals that leads to the funding of trans-national research and/or innovation projects (one co-funded call per Grant Agreement). In addition to the co-funded call the consortia may implement other joint activities including other joint calls without Union co-funding.
The reimbursement rate for ERA-NET Cofund is 33%
The duration of ERA-NET Cofund actions is set at 5 years
Open up for discussion and welcome input on the first drafts. Mention that the content will be aligned between the two documents

10. Update – new ERA-net
A suggestion for a new ERA-net was suggested at last MB meeting.
The new workprogramme for will be adopted in late October Two placeholders for ERA-net cofund in 2020
An ERA-net needs at least 10 members and a budget around 5 times the EU-commission budget, as well as additional calls to be adopted
So far 9 countries have expressed interest with indicative budget of approx 4,5 M Euros
Updated committment
Continued discussion on topics for ERA-net cofunds for 2020 next year
There was a positive response from MB. A question were sent for expression of interest, a few answers were recieved and as expressed in the mail non responders were understood as positive. JPIAMR was presented by Laura and Carlos at the last EU health programme committée meeting in Brussels. Suggestion to ask representatives to contact their national delegates in PC.

11. Suggested new ERA-net Cofud – AMR interventions trials
- Prevention of acquisition, transmission and infection by antibiotic resistant bacteria rely on improved detection, isolation, decolonization, environmental decontamination as well as antibiotic stewardship and intervention measures to stop the spread of resistance in and between humans, animals, and the environment.
- Both basic science, such as development of vaccines, diagnostics, and more effective therapies, and implementation research is needed in order to assess and prioritise among interventions to reduce drug resistant infections in a cost-effective manner.
- In addition, networks of clinical intervention trial networks of hospitals and outpatient clinics and laboratory resources must be organized to secure an infra-structures investigating the effectiveness of AMR prevention and control strategies and enable the comparison of combination of AMR prevention and control practices in real world settings.
Member states can suggets topics for ERA-net cofund to the programme commiteé that discuss the topics for the work programme. A topic suggestion has been developed by JPIAMR. An ERA-net is an opportunity to collaborate between memberstates and the COM around topics not covered elsewere. The suggestion was discussed by the MB last year.

12. Time schedule for reporting of JPIAMR projects
Call
Activity
Time period
1st call (7 projects)
Mid-term monitoring report
Nov-Dec 2016
1st Ex-post evaluation
Spring 2018
2nd Ex-post evaluation
Spring 2021
2ndcall (3 projects)
October-November 2017
Spring 2019
Spring 2022
3rd call (projects to be decided)
September 2018
Spring 2020
Spring 2023
4th call (networks/working groups to be decided)
Final report
Autumn 2017-Spring 2018
Time schedule for the upcoming reports and evaluations. Mid-term reports to be collected by call secretariats and ex-post avaluations of Spain