1. OFFICE OF RESEARCH

2. Office of Research Administration - FYE ‘17 Notes
Close out is instead based on the award budget year
Sponsored (6) accounts do not close at Fiscal Year End
e-BERF and e-Checks do not have a deadline for Year End on Sponsored Accounts
Review salaries charged to Sponsored accounts
Salaries should be charged where time/effort was spent
Submit cost transfers and Payroll Accounting Adjustments (PAA’s) before the deadline
Effort  must reflect in the appropriate month effort was spent
ECRT effort certification period will start at the end of July and all FY 2017 PAA’s need to have been processed
Critical Points
Clear all encumbrances on Payroll Default accounts to avoid additional charges
Submit all Payroll Accounting Adjustments (PAA’s) to clear Payroll Default accounts by deadline
Submit Non- salary cost transfers before the deadline

3. Office of Research cont.
Tip Sheet Summary for Cost Center Managers
Payroll Accounting Adjustments (PAA) process to ORA
Costing allocation:
Formerly DHRS account distribution
Always use for future allocations
Make sure the costing allocation is prepared on the correct ” position”
Do not fill in the “ Position Restrictions”  When you put something in position restrictions, it narrows what the costing allocation applies to
Payroll Accounting Adjustments
formerly salary cost transfer – FEI and FA-10
always use for retro allocations
make sure is prepared on the correct “ position”
make sure is prepared on the correct “earnings”

4. Office of Research cont.
HR Workday – Payroll Accounting Adjustments
IMPORTANT TIPS
Initiated by the Cost Center Managers or the Finance Business Process Initiator
Transmitted to the ORA office for review and approval
When approved, data included in the FRS integration file
Batches released daily into FRS
For further details how to create payroll accounting adjustment, click link below: or
Reach out to: William Caiaffa –
For the latest information on changes related to Research Administration: