1. 11/7/2018

2. Able Traffic Consultants Inc. Presentation
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3. Agenda Visualize Able’s best practices for freight invoice processing
Process Breakdown
Mail Room-Day 1
Auditing Dept-Day 2
Data Entry-Day 3
Accounting Dept-Day 5
Accounting Dept-Day 9
The Winable System
Conclusion
11/7/2018

4. Mail room-Day 1
Envelopes are opened and invoices are date stamped on a daily basis. Average time invoice is received by Able Traffic after shipment was shipped is between 7-14 days – could be as long as months.
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5. Mail room-Day 1 contd…
Preliminary audit of documents + account numbers + key information is hi-lited
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6. Mail room-Day 1 contd…
Correct invoices are sent to auditing dept on same day
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7. Mail room-Day 1 contd…  
Incorrect or incomplete invoices are on a temporary hold until correct information is received. Could take between 1-14 days. Usually carriers are contacted directly. If response is satisfactory – invoice moves to auditing dept.
HOLD  
A/P
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8. Auditing Dept-Day 2
Freight invoices will be audited in accordance with rate quotations and published tariffs, all errors will be reduced on the freight bills, and the statements balanced.
A correction form in duplicate will be made with the tariff authority for the reduction.
The audit is completed by the end of Day 2 and sent to the data entry dept. providing all the necessary information or documents are attached.
Possible delays other than missing necessary information or documents. A carrier submits a large volume of invoices at a time or a high percentage of invoices are not invoiced properly or accurately. Add 1-2 days.
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9. Data Entry-Day 3
Information obtained from the freight invoices and documents are entered into the Freight Information Management System (Winable).
Freight invoice dollar values are balanced to Winable system – accuracy check
After the account is balanced – cheques are printed – recaps are printed
Data is backed up every day – but distributed on closing day and updated
Invoices are data entered by day 5
Only reasons for data entry to refuse payment are because of a duplicate billing or flagged invoice
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10. Accounting Dept-Day 5 Balancing/Closing
Most invoices are shipped to accounts payable
Routing Deviations are sent to customer
Flagged invoices are returned to person who made request
Copy of recap goes to customer
Customer receives batch from Able Traffic on Day 6 or 7
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11. Accounting Dept-Day 9 Able Traffic receives wire transfer on Day 9-11
Cheques are mailed within one day of receipt of wire transfer
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12. WinAble-Freight Payment Service
Having freight invoices sent directly to us. We verify and analyze these invoices for the optimal rate and our Freight Information Management System scans the computer for duplicate billings.
Sending you a single recapitulation report, summarizing your costs in a single invoice. When the Recapitulation Report of freight bills is made, the carrier’s cheques are printed. The funds are deposited into our in-trust account and cheques are sent directly to the carriers
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13. WinAble-Savings Report
At the end of each billing period a Savings Report is sent directly to your Traffic Department.
This report helps you understand the tangible benefits of pro-actively managing and auditing your freight.
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14. WinAble-Tonnage Report
The easy to read Inbound and Outbound Tonnage Reports summarize by the following:
shippers and consignees
origin and destination cities
origin and destination prov/state/country
carriers, modes, number of shipments
number of pieces, total weight, total costs, average cost per pound and weight per piece.
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15. Conclusion
We are focused on providing our customers with the lowest total cost of freight through invoice auditing and freight information systems
Our mission is to ensure you have complete control of every pound of freight you pay for
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