1. “Central Purchasing in Italy”
3rd Global Procurement Conference
Rome, 3 July, 2018

2. Agenda Who is Who in the Italian Public Procurement Ecosystem
CSF in Public Procurement and Centralization: Collaboration and Competences
The Added Value of a CPB: Metamorphosis and Changing Roles
Future Goals

3. National Public Procurement System Who is Who
The Italian Public Administration in a Snapshot: a Complex Scenario
95 Bln €
G&S spending
32 CPB’s:
1 National
20 Regional
11 Sub Regional
National Public
Procurement
System
ca 60 Mln
Population
3.5 Mln
public employees
36.000
Contracting Authorities
13 Ministries
20 Regions
110 Provinces
> 8000 Municipalities
94 Universities
> Schools
> 300 Health Sector
Suppliers
(99% MSMEs)
Contracts
(90% <40k €)
Public Spending Optimization through EPROCUREMENT

4. Who is Who: The Program for the Rationalization of Public Spending
Launched with the year 2000 Budget Law with the aim of optimizing public purchases of goods and services and developing procurement models based on new processes and technologies Introducing demand aggregation and efficiency (using different procedures such as: Single Supplier Framework Agreements, Framework Agreements, Electronic Marketplaces and Dynamic Purchasing Systems, as entirely digital processes)
MEF plays a policymaking and coordinating role and defines the Program’s guidelines
Consip analyzes the demand and supply markets, develops purchasing procedures and provides purchasing know-how and consultancy services
Public Bodies and Enterprises benefit from the use of the tools provided and cooperate in the identification of quantity and quality requirements
Procurement Aggregators
Oversight
Authorities
Supplier’s & Public Body’s Institutional Representatives

5. Procurer for individual PAs for specific tenders (Sogei)
Who is Who: Consip SpA
Implementation of the “Program for the rationalization of public spending on G&S”
Procurer for individual PAs for specific tenders (Sogei)
Procurer for all PAs
(SPC – AGID)
Implementations of Projects for PAs and of tasks assigned by law (register of statutory auditors, EU funds)
CENTRAL PROCUREMENT
VERTICAL PROCUREMENT
OTHER AREAS
FOCUS
PUBLIC FINANCE TOOL
(impact on costs)
EFFICIENCY AND INNOVATION TOOL
(impact on processes)
Aim

6. Who is Who Consip: Setting up the National eProcurement Platform
Eprocurement portal
Comprehensive set of purchasing tools
2000
2004
2010
2012
Single supplier FAs
eCatalogues -MEPA
Other types of FAs
DPS
2002 first digital tender
Above/Below EU Threshold
Below EU threshold
Above/Below EU Threshold

7. Who is Who Consip: Main Services Provided
CONSIP’S focus
Upstream Services
Procurement Process
Downstream Services
Design, management and program management of tender Conditions
Analysis
Development
Practice
Expenditure
Tender strategy
Tender Documentation
Publication
Bids
evaluation
Award Activation
Contract Management
Promotion (of activities, CRM
Litigation management
IT business, e-procurement platform
Coordination and Governance
Greater distinction between upstream/downstream services and procurement services
Equal attention to activities and services not related to the procurement process

8. Who is Who: Expenditure Covered/not Covered by Consip
Uncoverable 95
* Source: ISTAT published in April 2018

9. Who is Who: Consip Main 2017 KPIs
8,6 Mln
Public Spending on Goods and Services
95 Bln/€
eCatalogue Items
92.400
Number of business firms
(99% SMEs )
47,4 Bln/€
Covered expenditure
Managed expenditure:
Total value of orders
(ca 60% goes to SMEs)
80.300
9,6 Bln/€
Public Buyers
Savings
2,6 Bln/€
Ca. 14% average savings
Contracts

10. «urgent measures for competitiveness and social justice»
Who is Who: Procurement Aggregators
DL 66/2014 Art. 9
DL 66/2014
«urgent measures for competitiveness and social justice»
TITLE II –savings and efficiency in public expenditure
chapter I – Rationalization of public expenditere for G&S
Art G&S purchases by the procurement aggregators
What does it foresee?
Setting up the procurement aggregators Technical Table, coordinated by the MEF
Identification of the Product Categories and thresholds that central and local administrations, regions, local entities and health structures purchase through Consip or the procurement aggregators
Allocation of a Fund to finance aggregated purchases (DM MEF 16 Dec and DM MEF 20 Dec. 2016)

11. Centralization of Public Purchases: Procurement Aggregators
Servizio della Centrale Regionale di Committenza
Stazione Unica Appaltante Calabria
InnovaPuglia S.p.A.
Città metropolitana di Napoli
SO.RE.SA S.p.A.
Direzione Centrale acquisti della Regione Lazio
Città metropolitana di Roma Capitale
Agenzia Regionale Intercent-ER
CRAS – Centrale Regionale per gli Acquisti in Sanità
Stazione Unica Appaltante Marche
Centrale Unica di Committenza – Soggetto Aggregatore Regionale
ARCA S.p.A.
IN.VA. S.p.A
SCR – Società di Committenza Regione Piemonte S.p.A.
Città metropolitana di Torino
Città metropolitana di Milano
Agenzia per i procedimenti e la vigilanza in materia di contratti pubblici di lavori, servizi e forniture (Bolzano)
Città metropolitana di Genova
Stazione Unica Appaltante Liguria
Regione Toscana - Dir. Gen. Organizzazione
Settore Contratti
Città metropolitana di Firenze
Centrale Unica di Committenza regionale
Stazione Unica Appaltante Basilicata
Provincia di Brescia
Servizio regionale Centrale Unica di Committenza del Molise
Stazione Unica Appaltante Abruzzo
Città metropolitana di Bologna
UOC – CRAV di Azienda Zero
Città metropolitana di Catania
Provincia di Vicenza
Agenzia provinciale per gli appalti e i contratti (Trento)
Consip S.p.A.
ANAC defines the list* of Procurement Aggregators (32), composed by:
1 National CPB: Consip S.p.A.
21 Regional CPBs (set up according to financial bill )
8 Metropolitan Cities Provinces (compliant to DPCM 11/11/ requirements)
(* New list of procurement aggregators defined by ANAC in January 2018

12. Agenda
Who is Who in the Italian Public Procurement Ecosystem(Consip, end users, monitoring authorities, procurement aggregators)
CSF in Public Procurement and Centralization: Collaboration and Competences
The Added Value of a CPB: Metamorphosis and Changing Roles
Future Goals

13. for the entire PP ecosystem!!
Centralization and Tools for Aggregated Purchasing in EU Dir. 2014/24
Innovative
Challenging!
New Tools
New Roles
New Capacities
for the entire PP ecosystem!!

14. Centralization and Tools for Aggregated Purchasing in EU Dir. 2014/24
Member States may provide that contracting authorities may acquire supplies and/or services from a central purchasing body offering the centralized purchasing activity referred to in point (a) of point (14) of Article 2(1)…..
Directive 2014/24
Centralized purchasing and CPBs
Art. 37
Wholesaler: buys, stocks and sells
Intermediary: awards FAs used by other CAs

15. undergo a qualification process (art.38).
Centralization and Tools for Aggregated Purchasing in the Italian Code
CAs can manage autonomously procurement of goods and services below euro and public works below euro, or
buy through one of the tools made available by central purchasing bodies and procurement aggregators.
For purchases above those values CAs must either use the CPBs and procurement aggregators
undergo a qualification process (art.38).
Law 50/2016
Aggregation and
Centralization
Art. 37

16. CSF and New Challenges in Public Procurement
Multi- Skilled CPB
Multi- Skilled CAs and EOs

17. CSF in PP: the Evolving Italian Landscape
Set up a
central CPB
Set up regional CPBs (network)
Creation of Procurement Aggregators
Qualification of CAs
TREND
Centralize above the threshold, by aggregating skills
Digitalize below the threshold: by use of ecatalogues and training
2017
2016
2008
2000

18. Agenda
Who is Who in the Italian Public Procurement Ecosystem(Consip, end users, monitoring authorities, procurement aggregators)
CSF in Public Procurement and Centralization: Collaboration and Competences
The Added Value of a CPB: Metamorphosis and Changing Roles
Future Goals

19. Added Value of a CPB: Purchasing Tools and Negotiation Tools available to CAs
Tools that do not require a renegotiation during second stage
Single supplier FAs
Other FAs without renegotiation during mini tender
Direct order from the ecatalogues (MEPA)
Tools that require to reopen the negotiation
1) FAs with renegotiation during mini tender
2) DPS
3) Request for quotation from the ecatalogues (MEPA)
4) other…..
Negotiation
tools

20. Dynamic Purchasing System
The Added Value of a CPB: Providing for the Most Suitable eProcurement Tool
MePA
Dynamic Purchasing System
Customised
Framework Agreements
Buy side
Single Supplier FAs
Standard
Concentrated
Standardized
Supply side
Fragmented
Specialised
The adoption of different tools is related to the market (buy and supply side) characteristics

21. The Added Value of a CPB: Changing Role and Metamorphosis
MePA
Consip’s role
Dynamic Purchasing System
«Market Maker»
Framework Agreements
Single Supplier FAs
«Awarding Authority»
Greater autonomy for the buyer
Greater participation of SMEs
The adoption of new eProcurement tools calls for a strategic change in Consip’s role and capacity

22. Agenda
Who is Who in the Italian Public Procurement Ecosystem(Consip, end users, monitoring authorities, procurement aggregators)
CSF in Public Procurement and Centralization: Collaboration and Competences
The Added Value of a CPB: Metamorphosis and Changing Roles
Future Goals

23. Future Goals: Desiderata….
Goal 1: increase the number of public users. Many public authorities still do not make recourse to Consip, c.a. €38 bln of expenditure escape from Consip’s system. This requires to increase both the value of managed expenditures (orders), leveraging on products availability, and the involvement of public bodies using our initiatives. Goal 2: achieve savings for at least € 9-10 bln during the following 3 year term, through a greater amount of tenders managed by Consip, more frequently, with lower volumes and greater competition (more opportunities for SMEs). This requires continuous change and adaptation in the organization, process and objectives to achieve We already changed recently internal procedures, organization and production standards (i.e. more focus on contract management). Goal 3: guarantee greater transparency, rigorous checks and controls This requires working hand in hand with the oversight Authorities.

24. Head, International Cooperation Projects
Angela Russo
Head, International Cooperation Projects

25. Who is Who: Mandatory or Voluntary Regime vs Centralization
PRODUCT CATEGORIES
-MANDATORY FOR ALL PA
Energy
Fix telephony
Vehicle Fuels
Mobile telephony
Heating Fuels
Lunch coupons
Gas
Other product categories
-MANDATORY FOR CENTRAL PA
ICT PRODUCT CATEGORIES “strategic ICT tenders”
(Agid 3 year ICT plan)
-MANDATORY FOR ALL PA
-FOR LOCAL PA: RECOURSE TO PROC AGG IS A PRIORITY
PRODUCT CATEGORIES
fixed by law for Proc Aggr (Health, Facility, ecc.)
-PRIORITY FOR LOCAL PA TO USE PROC AGG.
-FACULTY FOR LOCAL PA TO USE CONSIP
OTHER PRODUCT CATEGORIES
-PRIORITY FOR LOCAL PA TO USE PROC AGG.
-FACULTY FOR LOCAL PA TO USE CONSIP
Faculty
Mandatory/Faculty
Mandatory
LOW VALUE PURCHASES MANDATORY ON THE MEPA FOR EVERYONE
(FOR LOCAL PA PRIORITY TO USE THE MEPA OF THE PROC AGG …..IF EXISTING)