1. K-PREP
Grades 3-8, 10, 11
KDE:OAA:DSR: 2/10/2014

2. Before Testing Training Receiving Inventory Distribution
KDE:OAA:DSR: 2/2014

3. K-PREP Resources DAC/BAC Manuals Test Administrator Manuals/Scripts
KDE Website
Items/Times Chart
Approved Resources List
In addition to general information, the manuals contain forms, FAQs, Glossary, and the approved resources list. FAQ #6 addresses how to handle responses written in the wrong area of the
Student Response Booklet.
The KDE website has the manuals, charts, forms, sample schedules, etc.
TAMs should be distributed to teachers allowing ample time to review before the first day of the testing window.
KDE:OAA:DSR: 2/2014

4. Training
All test administrators must receive Administration Code training (703 KAR 5:080- Sept. 2009). This training applies to all state- administered tests.
Staff designated to provide accommodations must also have the Inclusion of Special Populations training (703 KAR 5:070-Feb ).
Training materials are available on the KDE website:
Reminder: Not adhering to the regulations could result in the loss of school test scores.
KDE:OAA:DSR: 2/2014

5. Receiving Materials
Regular and accommodated test materials will arrive in the district by March 31, April 14 or 28.
Test materials arrive in the district packaged by school. The pre-printed student response booklets will be sorted by grade in ascending alphabetical order.
Test materials will include an overage:
School will receive 5%
District will receive 3%
Arrival dates are based on shipment options chosen in PearsonAccess.
KDE:OAA:DSR: 2/2014

6. Accommodated Materials
Braille
Large-Print
Audio CD
Text Reader—new for 2014
(available in both Mac and PC formats)
Text reader should be marked on the front of the student response booklet, if used.
More information about Text Reader was provided earlier in this Powerpoint.
A listing of what is included in each accommodated materials kits can be found in the DAC/BAC Manual.
KDE:OAA:DSR: 2/2014

7. Note: Do not exchange test materials between schools in or out of
Inventory Materials
Inventory materials as soon as possible upon receipt.
Keep original boxes.
Original boxes will be used to return test materials.
Request additional materials if needed.
Check district and school overage before placing an additional order.
Note: Do not exchange test materials between schools in or out of
the district in lieu of ordering additional materials.
KDE:OAA:DSR: 2/2014

8. Test Book Security Barcode
Each test booklet has a unique security barcode, located in the upper right corner of the back cover of the test booklet.
Using this barcode, test booklets are assigned to specific districts/schools. This provides an accurate means of tracking secure test booklets that are shipped to and returned from the school.
K-PREP Test Booklet
Back Cover
For all questions regarding test
booklet security see the DAC/BAC Manual.
KDE:OAA:DSR: 2/2014

9. Requesting Additional Materials
PearsonAccess
Online orders must be submitted and approved prior to 1:30 p.m. ET to be included in that day’s shipment.
Requests for additional test materials can be made through June 4.
Only one order per school, per grade can be processed in a single day.
Request additional return shipping materials for a school through June 11.
KDE:OAA:DSR: 2/2014

10. PearsonAccess PearsonAccess is used to:
View student enrollment counts for K-PREP
Note: No edits can be made to the counts. If a discrepancy of 15-20% or more is found, contact KDE at
Choose shipping options
Order additional testing and shipping materials
Order accommodated materials
Update district/school profiles (shipping addresses, etc.)
You may notice student enrollment counts change as multiple pulls are made nearer the testing window.
KDE:OAA:DSR: 2/2014

11. DAC Materials Distribution
Distribution of materials should allow time for BACs to inventory and prepare for teacher distribution.
Test booklets housed in the BAC’s designated area can be double locked. Test booklets housed in classrooms must be double locked.
KDE:OAA:DSR: 2/2014

12. BAC Materials Distribution
Shrink-wrapped packs can be split between classrooms, but the order of the test booklets should not be changed.
Test booklets should not be distributed to test administrators until the first day of testing.
Ensure that each teacher receives adequate numbers of test booklets and the appropriate pre-printed Student Response Booklets (SRBs).
The packing order of test booklets should not be changed in order to achieve random distribution.
Shrink-wrapped packs come in a set of five.
KDE:OAA:DSR: 2/2014

13. Reminders for Teachers
Teachers should be strongly encouraged to follow TAM directions about entering the student’s name on test booklets.
Teachers should verify that each student receives his/her own test booklet and SRB for each testing session.
KDE:OAA:DSR: 2/2014

14. Test Book Replacement
Assign a new book of the same form as the original.
The original test book should not be returned if damaged with bodily fluids. Contact Pearson to give student name, school grade, test security barcode (back), and form number. Then destroy according to local OSHA requirements.
When districts call, Pearson will provide direction on how to destroy the test booklet in a secure manner.
KDE:OAA:DSR: 2/2014

15. Student Response Booklet
Correct pre-printed SRB
Use SRB as is.
Incorrect pre-printed SRB
Void the SRB.
Assign a new SRB with demographic information completed on front cover.
Enter correct information into IC.
No pre-printed SRB
Follow gridding instruction in the script portion of the TAM.
Voiding and destroying SRBs, instead of voiding and returning, is new for You should not receive a pre-printed SRB for Alternate K-PREP students. If you do receive an SRB for an Alternate K-PREP student, void and make corrections in IC.
Be sure to mark voided books in a clear manner as to avoid mishaps.
KDE:OAA:DSR: 2/2014

16. Pre-Printed Demographics
K-PREP Pre-Printed Demographics
Pre-Printed Demographic Information
This is how the demographic information will look on the pre-printed Student Response Booklet.
SSID
Date of Birth
Gender
District/School Code
KDE:OAA:DSR: 2/2014

17. Student Response Booklet
Do not assign a pre-printed SRB to another student.
Do not use mechanical or liquid pencils. (Only regular #2 pencils are to be used.)
Do not use highlighters.
Do not use staples or glue.
KDE:OAA:DSR: 2/2014

18. SRB Replacement
Grid all information including name, room number, form number, etc.
Transcribe answers into new SRB.
The new serial number (front of SRB) may be annotated into SDRR, but not mandatory.
Securely destroy original SRB.
SRBs soiled by bodily fluids should not be returned. Destroy the SRBs according to OSHA requirements.
KDE:OAA:DSR: 2/2014

19. Mark the appropriate accommodation type
Student Response Booklet
Mark the appropriate accommodation type
New
Text reader replaces “Other” for 2014.
KDE:OAA:DSR: 2/2014

20. Room Number
Bubble on the SRB indicating the room where each student takes the test.
Zeros need to be entered for any blank space for a room number.
If the room number is 9, the student will enter 0009.
If a classroom does not have a number assigned the school will need to assign one.
Letters can not be entered for a room number.
9= 0009
19= 0019
190= 0190
The key for the room location numbers needs to be maintained in the district.
Use the number where the student started. Do not change if the student finishes elsewhere. The room number where the student finishes should be recorded on the seating chart.
KDE:OAA:DSR: 2/2014

21. Do not remove from SRB.
If student(s) refuse to sign, testing should move forward.
KDE:OAA:DSR: 2/2014

22. Seating Charts
Seating charts are required for both individual and group testing. The room location must be recorded on the Student Response Booklet.
A single chart can be used for multiple sessions; if seating arrangement and room location do not change, mark the date for each session.
Templates are available in TAMs and on the KDE website. A customized form may be created to reflect the room arrangement.
Printed or electronic seating charts should be maintained in the district.
KDE:OAA:DSR: 2/2014

23. During Testing
Test Materials
Scheduling
KDE:OAA:DSR: 2/2014

24. Test Forms
There is one operational form (items that are included) for accountability. The difference in the number of forms are the pre-test items.
Reading
Mathematics
Science
Social Studies
On- Demand Writing
Language Mechanics
Grades
Number of Forms 3 6 4 10 5 8 12 7 1 11
KDE:OAA:DSR: 2/2014

25. 2014 Testing Times and Items Chart
There are no field test items in Part C of math for 2014.
There will be “crossover items” which relate to two different passages. The layout is a passage followed by items, a second passage followed by items, and a set of items that relate to both passages.
KDE:OAA:DSR: 2/2014

26. Test Booklets
Extended Response and Short-Answer Scoring Guides (grade 3-8)
On-Demand Writing Scoring Criteria
(grades 5, 6, 8, 10 & 11)
On-Demand Pre-Writing Area
KDE:OAA:DSR: 2/2014

27. Test Material Resources
Remind teachers to distribute the additional resources for the appropriate test sessions according to directions in the TAMs.
Mathematics Reference Sheets
Writer’s Reference Sheets
Calculators
Rulers
Protractors or Angle Rulers
Classroom supply of protractors/angle rulers in grades 4 and 7.
KDE:OAA:DSR: 2/2014

28. Calculators Follow the KDE calculator policy.
Written policy available on KDE website and in manuals.
The calculator policy is provided electronically with meeting materials and in all manuals.
KDE:OAA:DSR: 2/2014

29. Rulers
Rulers are provided by Pearson and are included in the test materials shipment. These rulers must be used for testing.
The rulers may not be modified.
The rulers may be kept and used after testing is completed.
Protractors or Angle Rulers are to be available
for grades 4 and 7. These are NOT
provided by Pearson.
Grade 3 – ¼ inch and centimeter increments
Grades 4-6 – 1/8 and centimeter increments
Grades 7-8 – 1/16 and centimeter increments
Double check ruler increments to ensure that the appropriate rulers are distributed to the appropriate grades.
KDE:OAA:DSR: 2/2014

30. Unapproved Resource Materials
Cell phones, Smart phones
Highlighters
Electronic Devices
Items with Internet accessibility
Graphic Organizers
KDE:OAA:DSR: 2/2014

31. Who Takes the K-PREP? Required to Test Not Required to Test
Students in grades 3-8 and 10-11, including those with disabilities
Students who are retained
Students who move within the state during testing
Students with a minor medical emergency
EL students in their first year are required to attempt mathematics and science (four multiple-choice or one constructed response).
EL students in their second year and later participate in all content areas.
Students in the Alternate K-PREP
Student’s skipped grade
Foreign Exchange students
Students enrolled at Job Corp centers
Students with medical or extraordinary circumstance non-participation requests
Directions for handling materials of students who move within the state during the testing windows are located in the manuals.
Students test based upon the grade enrolled in Infinite Campus on the first day of testing. If a student skips a grade, they are not assessed at the skipped grade.
KDE:OAA:DSR: 2/2014

32. K-PREP Scheduling
Testing is to be 5 consecutive instructional days during the last 14 instructional days of the district calendar.
The 5 days are to be done by school level (elementary, middle, high), not by separate grade levels.
Any day a regular test session is scheduled is considered one of the 5 testing days even if only one session is done on that day.
Examples of schedules are provided in the electronic materials.
Example: A school testing Reading Part A on Monday, Part B on Tuesday, and Part C on Wednesday has used 3 of the 5 allowable days.
If schedules change during the window, ensure that all teachers are made aware of the changes so as not to lead to an allegation.
If testing window dates change, notify Maranda Perkins at or
KDE:OAA:DSR: 2/2014

33. K-PREP Scheduling
All students in a grade/school must take each part of the test at the same time.
Each part is to be given as a separate session with a break in between. Allow for breaks when developing schedule.
Breaks may be short (i.e., stand and stretch) or long (i.e. lunch) with appropriate monitoring.
KDE:OAA:DSR: 2/2014

34. K-PREP Scheduling
Extended time is allowed only for students with IEPs, 504s or PSPs specifying extended time.
Make arrangements for the extended time in a manner that allows other students to go back to instructional activities.
At the end of the school day, students with regular and extended time need to have finished the same parts of the test.
KDE:OAA:DSR: 2/2014

35. Make-up Schedule
Make-up sessions can be done during the 5-day window or during the 4 days after the window ends while test materials are prepared for shipping.
It is recommended to schedule a make-up session as soon as is reasonably possible after the missed test session.
Seating charts are required for make-up sessions.
If packing is not done until all makeups are done at the end of the nine (5 regular + 4 makeup days) total days, four days of the return shipping window have been used.
KDE:OAA:DSR: 2/2014

36. Non-Standard Response
Printed word-processed answer must fit in the answer box.
Trim around and tape response to appropriate area in the SRB.
Tape at least the 4 corners using clear desk tape.
Do not cover other answers, bar codes, or timing tracks with tape.
KDE:OAA:DSR: 2/2014

37. This is where the typed test will go
This is where the typed test will go. It will be trimmed around so that it fits completely inside the black box allowed for each test question. The template allows only enough space to complete the question while remaining inside the allowable space. The template can be downloaded from the KDE webpage. Tape must be on the corners of the text being inserted but not covering multiple choice answers, barcodes or timing tracks. Place clear desk tape at least on the four corners of the printed response so the pages are securely in place and will not move around when the booklet is moved, opened, closed, packaged or during shipping. This will ensure proper scoring will occur.
Templates are available, for short-answer and extended response, on the KDE website at: .
Make every effort to make the response as flat as possible to aid in the scanning process.
KDE:OAA:DSR: 2/2014

38. After Testing Rosters Non-participation Return Shipping
KDE:OAA:DSR: 2/2014

39. K-PREP Rosters
The Student Data Review and Rosters (SDRR) application is used to collect K-PREP student rosters, non- participation requests and data review.
KDE:OAA:DSR: 2/2014

40. Non-participation/Emergency
Medical Non-participation— too fragile to test
Recent illness or accident
Undergoing chemotherapy
Extraordinary Circumstance Non-participation
Recent traumatic experience
Protective custody
Medical Emergency—can test with accommodations
Broken eye glasses
Recent surgery on writing hand
Attention should be paid to what the student needs in order to test and not what can be done/written to get an exemption.
KDE:OAA:DSR: 2/2014

41. Medical Non-participation
Cannot be filed based solely on handicapping condition
A chronic condition with acute changes relative to the testing window is appropriate for filing a request.
Homebound instruction is not a basis for filing a request.
Homebound students can be on a different schedule and allowed breaks. Certain accommodations can be used without the student having an IEP. For example, a student who may not be able to comfortably sit up may have a scribe to complete the work.
Homebound students who are passing their courses should be able to assessed.
KDE:OAA:DSR: 2/2014

42. Medical Non-participationØ
Student diagnosed with severe kidney disease. Treatment course requires heavy medications. Student routinely receives homebound instruction. It is not in the student’s best interest to test at this time.
Why can this student not be assessed, if receiving homebound services? 
Recent complications around the student’s diagnosis have required medication changes and multiple hospitalizations. Student will be hospitalized during entire testing window.
KDE:OAA:DSR: 2/2014

43. Extraordinary Circumstance Non-participation
Used for situations that don’t fall under medical or emergency
Examples:
Traveling out-of-state due to death of family member
Sole caregiver for parent
KDE:OAA:DSR: 2/2014

44. Non-participation/Emergency Filing
Medical and Extraordinary Circumstance Non-participation forms are to be completed on paper and requested in SDRR.
Medical Emergencies are to be completed on paper and kept on file in the district.
forms.aspx
KDE:OAA:DSR: 2/2014

45. Return Shipping The following items should not be returned to Pearson:
DAC/BAC Manual for K-PREP
School Test Materials Security Checklist (keep a copy on file at the school and send the original to the DAC to keep on file for 12 months)
Test Administrator’s Manuals/Scripts
Unused School ID Header Sheets
Extra Paper Bands
Reference Sheets
Unused SRBs (must be securely destroyed)
Used Scratch Paper—lined or graph (must be securely destroyed)
KDE:OAA:DSR: 2/2014

46. Voided SRBs Possible reasons:
incorrect label
damaged or soiled
original to be replaced
All voided SRBs should be destroyed by following the directions in the DAC/BAC Manual and TAMs.
KDE:OAA:DSR: 2/2014

47. Return Shipping Header Sheet
Directions can be found in the DAC/BAC Manual.
District/school code will be pre-printed. Schools must enter the number of documents and grade level.
KDE:OAA:DSR: 2/2014

48. Packing Scorable Materials
KDE:OAA:DSR: 2/2014

49. Packing Nonscorable Materials
KDE:OAA:DSR: 2/2014

50. Packing DAC Overage
Place all unused test booklets in the box.
Once all boxes are returned to the district, mark boxes accordingly.
Note: You should not have any used district materials in this box. Any used district overage test materials must be returned by the school that used them in the school return shipment and accounted for on the school test materials packing list.
KDE:OAA:DSR: 2/2014

51. District/School Box Label
KDE:OAA:DSR: 2/2014

52. District/School Box Label
KDE:OAA:DSR: 2/2014

53. UPS Scorable Return Label
Things to note on Scorable Labels:
Address: Scorable materials have an Iowa City address.
Shipping Method: Scorable materials ship Next Day Air.
Scorable labels have the word “Scorable” in the name.
KDE:OAA:DSR: 2/2014

54. UPS Nonscorable Label Things to note on Nonscorable Labels:
Address: Nonscorable materials have a Cedar Rapids address.
Shipping Method: Nonscorable materials ship Ground.
Nonscorable labels have the word “Nonscorable” in the name.
KDE:OAA:DSR: 2/2014

55. Scorable Nonscorable UPS Pick Up Dates UPS is the carrier
7 calendar days after the five day testing window closes
Nonscorable
9 calendar days after the five day testing window closes
Please note: Contact UPS to arrange pickup of test materials.
Scorable should be returned first, OR scorable and nonscorable can be returned together with the same UPS pickup.
KDE:OAA:DSR: 2/2014

56. Pearson Customer Service
Hours of Operation:
8:00 AM – 4:00 p.m. ET
Contact Number:
Address:
KDE:OAA:DSR: 2/2014

57. Alternate K-PREP Grades 3-12
Reading, Mathematics, Science, Social Studies & Writing
KDE:OAA:DSR: 2/2014

58. Topics for Discussion Online Training System (review teacher status)
Testing Windows
Materials Received
Attainment Tasks (AT)
Transition Attainment Record (TAR)
Grade 12
Grade 14
Student Registration Database (SRD)
AAAF/ Monitoring Process for Alternate K-PREP
These are the topics that we will discuss today. Notice the “New” symbol located next to grade 12 and 14; the “New” symbol will highlight new topics for this year.
KDE:OAA:DSR: 2/2014

59. What’s New Overview and AT Online Training/Quiz Combined
Fall and Spring Testing Windows
TAR open from September through May to assist in meeting district timelines
This is the first year the combined training was made available. It focuses on components from both the Overview and the Attainment Tasks training. It also only requires 1 quiz versus 2. The only exception would be a teacher who has a student in a grade where the TAR would be administered.
Tests windows were broken into fall and spring windows to allow for an equal delivery of instructional time.
The TAR was opened in September and will remain open until the end of the school year.
KDE:OAA:DSR: 2/2014

60. Online Training System
Create Username ( address) and password
abc123
Select under DAC Tools; Monitor Teacher Progress
Here is the Online Training Site identifying the function to Monitor Teacher Progress.
A username, which is the district address, and a password will be required at registration. The system is reset each year to eliminate non-users from year to year. At the beginning of each year the password will be reset to abc123. Once a user has accessed the first time the password can be changed by going to Update User Profile.
This year the Online Training System identifies all changes for both the training system and the Student Registration Database. No edits beyond adding or deleting students and score input can be made in the Student Registration Database. All teacher changes must be made in the Online Training System.
KDE:OAA:DSR: 2/2014

61. CONTENT AREA and STANDARDS (St.)
Testing Windows for
TEST and WINDOW
CONTENT AREA and STANDARDS (St.)
DATE of TESTING WINDOW AT
Window 1
Reading Mathematics Writing
Science
Social Studies
St. 1-3
St. 1-2
November 4 – December 13, 2013
TAR 8, 10 and 11
September 16, 2013-May 23, 2014
Window 2
Reading Mathematics Writing
St. 4-6
St. 4-5
St. 3-4
April 14-May 23, 2014
Here are the testing windows that will be administered for the school year. The first actual accountable testing window began November 4 and finished December 13.
The Transition Attainment Record that applies only to grades 8, 10 and 11 began September 16 and will continue through May 23. The second accountable testing window will begin April 14 and continue through May 23.
KDE:OAA:DSR: 2/2014

62. Missed Testing Windows
Make-Up Tests
If a student missed test window 1 after the December 13 deadline, a make-up test may be given. Please contact Kevin O’Hair and provide the following information:
Reason window was missed (may include new to district, late placement in Alternate Assessment or medical conditions that prevented assessment during window 1)
When the school/district plans to administer the make- up test (from start to finish)
Confirmation that student has not tested in another district (KDE can assist with this information)
KDE:OAA:DSR: 2/2014

63. Non-participation
Non-participation should be filed during the spring K- PREP window in SDRR.
A non-participation should only be filed for reasons that meet the criteria for a medical condition or extraordinary circumstance.
If a non-participation is denied and no test is submitted a zero will be applied.
Non-participation should be filed early during the non- participation window; if a non-participation is denied there still may be time to complete a make-up test.
Non-participation (formerly exemptions) should only be filed if a student has a medical condition or an extraordinary circumstance that prevents them from being assessed.
Non-participation must apply for both windows. If a student cannot complete the assessment for the first window due to a medical condition but improves before window 2 begins then a make-up test can be provided for window 1. This would not permit a non-participation to be approved in this situation.
KDE:OAA:DSR: 2/2014

64. Assessment Training Dates
Combined Overview/Attainment Tasks (AT)
Online Training available August 19 – October 18.
If a teacher in the district has not completed the AT training please contact Kevin O’Hair
NOTE: No tasks may be administered until training has been completed.
Transition Attainment Record (TAR)
Online Training available September 16 – May 23.
CLOSED
The online trainings for the Combined Overview/Attainment Tasks opened August 19 and closed October 18. The training for the Transition Attainment Record opened September 16 and remains open through May 23.
KDE:OAA:DSR: 2/2014

65. AT Materials Received DATE MATERIALS SENT TO DISTRICT TESTING WINDOW
Test Window 1
October 21-25, 2013
Test Window 2
April 1-4, 2014 (If this date conflicts with prior district commitments please contact Kevin O’Hair for options.)
This slide represents the test windows and when districts should expect materials to arrive. Materials should be in your district sometime that week.
If this week conflicts with spring break in your district, contact me and we can work to schedule an earlier or later delivery of materials.
KDE:OAA:DSR: 2/2014

66. Seating Chart for Alternate K-PREP
Copies of the seating chart for Alternate Assessment students were received with materials. A chart should be completed per window for each school and then returned to the BAC or DAC to keep on record.
KDE:OAA:DSR: 2/2014

67. Attainment Tasks (AT)
Attainment Tasks are provided for reading, mathematics, science, social studies and writing. Materials were shipped to districts for window 1 in binders.
Window 2 materials will ship loosely, materials will be added to binders from window 1.
Copies can be made of the original tasks so that adaptations to the materials can occur. Make sure that the originals remain intact.
Materials for test window 1 were provided in a binder for each school where an AA student has been identified in IC. Materials for window 2 will ship separately in envelopes. Materials for window 2 should be added to binders received for test window 1.
Make sure that if the teacher plans to modify the materials, copies of the original are made first. The original should stay intact.
KDE:OAA:DSR: 2/2014

68. Attainment Tasks
Schools receive 1 binder per school (if an Alternate Assessment student is identified there in IC). All school level materials should be destroyed at the end of each window.
DACs receive 1 binder with all tasks grades 3-12.
District copies should be kept until end of the school year.
KDE:OAA:DSR: 2/2014

69. Reading and Mathematics
GRADE
CONTENT AREAS TESTED 3
Reading and Mathematics 4
Reading, Mathematics, Science, Writing (Editing/Mechanics) 5
Reading, Mathematics, Social Studies, Writing (On-Demand) 6
Reading, Mathematics, Writing (On-Demand and Editing/Mechanics) 7
Reading, Mathematics, Science 8
Reading, Mathematics, Social Studies, Writing (On-Demand),TAR 9
Reading 10
Mathematics and Writing (On-Demand and Editing/Mechanics), TAR 11
Science and Writing (On-Demand), TAR 12
Social Studies
This table displays grades represented and content areas tested at specific grades. A handout is provided for this information.
KDE:OAA:DSR: 2/2014

70. Transition Attainment Record (TAR)
Still assessed at grades 8, 10 and 11 (Alternate for ACT Explore at grade 8, ACT Plan at grade 10, and The ACT at grade 11).
One member from the Admissions and Release Committee (ARC) or the Transition Team must be trained to complete.
TAR can be downloaded or printed after the quiz has been completed. Teacher may print TAR and share with members.
TAR scores are submitted online.
The TAR is administered at grades 8, 10 and 11. It is designed to meet the assessment requirements for the EXPLORE at grade 8, the PLAN at grade 10, and the ACT at grade 11.
The TAR as mentioned earlier is also available for students in grades 12 and 14 not meeting the required CCR benchmarks for reading and mathematics.
KDE:OAA:DSR: 2/2014

71. Grade 12
Grade 11 TAR
Available for grade 12 students who did not meet benchmark in Reading or Mathematics
reading- 19
mathematics-16
No science assessment required at grade 12
Reminder: TAR meets CCR requirements for
Alternate Assessment students.
The TAR is now available for any grade 12 student who did not meet the benchmarks in either reading, mathematics or both. Science is not required at grade 12 on the TAR. The grade 11 TAR should be administered, no new test will be designed at grade 12 or 14.
The TAR does meet the state requirements for College and Career Readiness for Alternate Assessment students in the accountability model.
KDE:OAA:DSR: 2/2014

72. Grade 14
Grade 11 TAR
If a student plans to stay beyond the grade 12 assessment, they should be coded as grade 14 in IC.
Grade 14 students who have not met the benchmark for the TAR may take the grade 11 TAR assessment again to assist them in meeting the required scores for CCR readiness.
Districts who have students that plan to stay after finishing the required grade 12 assessments should be identified as grade 14 in Infinite Campus.
Grade 14 students who have not met reading and/or mathematics benchmarks at grades 11 or 12 will now be able to take the grade 11 TAR at grade 14 to meet the CCR component.
They should end the 12th grade enrollment with a CO1 (close of year) and then end each grade 14 with a CO1 until they age out or no longer come back to school. Then end the last enrollment with the appropriate graduation code (G01-G04).
KDE:OAA:DSR: 2/2014

73. Graduation Codes
Districts should NOT assign students a Graduation Code until they age out at 21 or they officially exit the program.
Since grade 14 students are not pulled through IC, any student being administered the TAR at grade 14 must be registered in the SRD by the district.
A graduation code may not be assigned until a student ages out at 21 or chooses to exit the program. Once a graduation code has been assigned the college/career readiness component is no longer available.
VERY IMPORTANT: Districts who have students at grade 14 who plan to take the TAR must register those students in the Student Registration Database. Alternate K-PREP does not pull from Infinite Campus students that are enrolled in grade 14.
KDE:OAA:DSR: 2/2014

74. Student Registration Database (SRD)
Here is a screen shot of the SRD with DAC level access.
KDE:OAA:DSR: 2/2014

75. SRD DAC Access: View all teacher score entries
Change student information
Add/Remove student accounts
Usernames and passwords were sent out to DACs or those with DAC level access the week of October 28.
GRADE 12 and 14 accounts available to be opened at district request.
DACs will have access to certain areas that teachers will not be able to access. DACs may change student information, add or remove students, and also have the same access that teachers will have.
For any grade 12 or 14 student needing to take the TAR and provide scores, contact Kevin O’Hair to request the student account be opened.
KDE:OAA:DSR: 2/2014

76. SRD Apply student scores for both test windows 1 and 2.
Teacher Access
Apply student scores for both test windows 1 and 2.
Enter TAR results for students in grades 8, 10 and 11.
Provide Learner Characteristics Inventory (LCI) information for students (3 questions regarding communication status.) REQUIRED
Teachers will only have access to enter student scores during the assessment window. The SRD will remain open approximately one week after the assessment administration ends for the window. The Learner Characteristics Inventory (LCI) will be required before a submission can be considered complete. The teacher or person applying scores will be asked three questions about student’s level of communication. These are the same questions asked last year.
KDE:OAA:DSR: 2/2014

77. AT Materials After Testing
Nothing ships back from district.
After all tasks are administered, materials should be returned to the DAC or BAC.
DAC should (or may assign someone) to shred all school level ATs that have been administered.
This process should occur at the conclusion of Test Windows 1 and 2.
District copies should not be destroyed.
After administration of the test is complete, DACs should see that the materials have been destroyed. The DAC can choose to appoint someone to complete this task and should see that it is done after each test window. Keep your binders for upcoming assessment windows, as new tasks will be sent and binders will be used from previous window.
DAC binders should be kept together until the end of the school year.
KDE:OAA:DSR: 2/2014

78. AAAF Requirements
Requirements for the Alternate Assessment and Accountability Folder (AAAF) are almost identical to last year.
AAAF Information is provided in each Alternate Assessment distributed.
District Administrators may review the contents of the AAAF as part of the monitoring process if the district chooses too. px
The AAAF will act as the monitoring tool for both the district and KDE. A direct link to the AAAF page is provided on this page.
KDE:OAA:DSR: 2/2014

79. Alternate K-PREP Webpage
This is a screen shot of the AAAF page on the Alternate K-PREP webpage.
KDE:OAA:DSR: 2/2014

80. District Monitoring Process
Monitoring is not mandatory but definitely encouraged as KDE will review folders for
Verify the following:
Administration Code and Inclusion of Special Populations trainings have occurred.
Training completed for Combined Overview/Attainment Tasks.
A signed Code of Ethics.
Student assessment occurred one to one.
Appropriate accommodations were provided.
Instructional materials were provided (work samples for each standard).
This slide represents the information the district should look for when reviewing the AAAF folder for students. A District Checklist is displayed on the next slide and represents the form shared with districts in November.
KDE:OAA:DSR: 2/2014

81. Optional District Checklist
This is a voluntary checklist, but it is designed to identify required areas leading to a successful testing administration.
KDE:OAA:DSR: 2/2014

82. State Monitoring Process
Random selections are made by the Office of Assessment and Accountability.
May ask to view a select number or all of the AAAF folders from the school or district.
Review of the AAAF Components will verify the materials that must be included.
Insufficient evidence could result in the lowering of school/district scores.
Reviews conducted in 2013 were shared with the districts via a feedback sheet provided by KDE.
KDE will review randomly selected AAAF folders. Districts should have access to the folders readily available. If it is determined that evidence in the AAAF is not represented, it could mean that scores for that school or district would be lowered.
KDE:OAA:DSR: 2/2014

83. Key Dates for 2013-14 Alternate K-PREP Testing Windows
EVENT
April 1-4
Materials for test window 2 ship to districts
April 14
Test window 2 begins
Student Registration Database for test window 2 opens
May 23
Test window 2 ends
TAR administration ends
May 30
Student Registration Database score entry ends for test window 2 and TAR
This slide shows the dates for the remainder of the year. It includes testing window dates and data entry deadlines. This slide is also provided as a handout.
KDE:OAA:DSR: 2/2014