1. March 12, 2018

2. Contents Vision + Goals Ohio’s Blueprint for Change
Participants and partners
Governance, and funding
Data warehouse processes
Early findings

3. Vision: Help inform and strengthen a statewide strategy to alleviate the interrelated issues of poverty through the analysis of cross-system data related to homelessness and at-risk populations.
Goals:
Identify cross-system patterns and trends
Assess the impact of investments
Inform funding and policy decisions
Identify gaps and opportunities
Educate the public, elected officials, and policymakers

4. Ohio’s Blueprint for Change
Resolve and prevent chronic homelessness by 2018;
Resolve and prevent homelessness among veterans by 2018;
Prevent and end homelessness among families with children by 2020;
Prevent and end homelessness among youth and young adults by 2020;
Reduce homelessness among single adults by 25% by 2020.
By focusing on 5 main priorities:
Housing that’s affordable;
Employment and earnings;
Streamlined and accessible systems and services;
Supporting effective local crisis response systems;
Using data and analysis to inform tracking, planning, and resource allocation.
Blueprint to End Homelessness summary for HSDW Report
Beginning in April 2016 the Ohio Development Services Agency and Ohio Mental Health and Addiction Services, with facilitation from the Corporation for Supportive Housing and Barbara Poppe and Associates, examined statewide data, solicited input from the state’s nine Continua of Care, people with lived experience of homelessness, and a broad array of partners and stakeholders, and worked to identify high impact, feasible action strategies to prevent and end homelessness in Ohio. The resulting Blueprint to End Homelessness: Aligning Resources with Results outlines the goals and action steps to be undertaken during that will allow the state to collectively achieve a future vision of a functional end to homelessness in Ohio.
These strategies are aligned with the Federal strategic plan to prevent and end homelessness. The plan has been adopted by the Ohio Housing and Homelessness Collaborative, who will be charged with implementation and oversight of all action steps, and to whom all leads/co-leads will report progress to. Ohio’s plan seeks to:
Resolve and prevent chronic homelessness by 2018;
Resolve and prevent homelessness among veterans by 2018;
Prevent and end homelessness among families with children by 2020;
Prevent and end homelessness among youth and young adults by 2020; and
Reduce homelessness among single adults by 25% by 2020.
The five cross-cutting priorities that are the focus of the Blueprint are:
Housing that’s affordable;
Employment and earnings;
Streamlined and accessible systems and services;
Supporting effective local crisis response systems; and
Using data and analysis to inform tracking, planning, and resource allocation.
Maura Klein is the Supportive Housing Program Manager for the Office of Community Development, Ohio Development Services Agency.

5. CoC participants Agency partners Ohio Housing Finance Agency
Development Services Agency
Ohio Department of Mental Health and Addiction Services
Akron-Barberton-Summit County
Balance of State (DSA, COHHIO)
*Canton-Massillon-Alliance-Stark County
*Cincinnati-Hamilton County
Cleveland-Cuyahoga County
Columbus-Franklin County
Dayton-Kettering-Montgomery County
Toledo-Lucas County
Youngstown-Mahoning County
*Regions have yet to deliver data
At cinci

6. Governance and funding
Ohio Human Services Data Warehouse Steering Committee
Participation and reporting protocols; data use and privacy agreements
11 members - 1 representative from each of the participating CoCs, OHFA, Coalition on Homelessness and Housing in Ohio (COHHIO)
Funding
ODSA
OHFA
SAMHSA

7. Summary of data warehouse process
Step 1: Export HMIS data
Step 2: Generate encryption hash
Step 3: Upload files to WSFTP
Step 4: Import files to staging database
Step 5a: Data cleaning and QA
Step 5b: Import staging data to warehouse
Step 6: Generate reports

8. Data cleaning and reconciliation
Internal checks
Member checks
Analysis decisions

9. First report
Demographic overview (age, gender, race, entry & and exit)
Special populations (veterans, survivors of domestic abuse)
Narrative overlays
Cuyahoga County on Youth and LGBT program
Stark County on Infant Mortality issues
Franklin County on racism, homelessness, and SPARC program
Balance of State on exit destinations and precariousness
Franklin County on ending veteran homelessness
Akron provides a personal story of veteran homelessness
Summit county on the opioid epidemic

12. Timeline and next steps
Data Warehouse Kick-off
Planning + Design
MOU and DUA agreement
Add Mental Health and Addiction data
First report
HMIS import + data testing
Ongoing management, cleaning, adding when possible
Add new partner datasets
Clean and reconcile data
2016
2016
March
Ongoing
CoC’s are uploading data // A final upload of 2016 data was submitted in the Spring.
Amending Ohio MHAS BAA and IRB to add MHAS data
Ongoing data cleaning
Building reporting infrastructure
Analyzing our data to ensure data quality and reliability
Drafting first data warehouse report- A Look at Homelessness in Ohio
Started discussion with Medicaid
Will begin data sharing discussion with the Ohio Department of Rehabilitation & Corrections soon
April - Aug
April-June

13. Lessons learned Understand stakeholder goals and hesitations up front;
Set goals early and provide incentives for participation;
Think about branding early;
Building trust takes a long time, small steps help.

14. Thank you Katie Fallon kfallon@ohiohome.org 614.387.1656
Ohio HMIS:

15. What is a data warehouse?
Data warehousing is the consolidation of non-PII client level data from a variety of sources into one centralized system.
Centralized, matched data from other systems are combined to represent a new, and more complete, record for each person.

16. Statewide data
The data warehouse will allow for greater consistency in reporting, comprehensive analysis of statewide trends, and assistance to identify housing and service gaps.
Phase I: HMIS data
Phase II: Mainstream data