1. Role and Responsibilities
District Director
Role and Responsibilities
District Director will be managing the skills and talents of the club members and leaders as you assist them in achieving their club’s goals
The district and National Exchange Club exist for the purpose of assisting local Exchange clubs.
As district leaders you will coordinate training and educational activities for club officers, and assist them in setting attainable goals and meeting club success indicators.

2. District Directors are the important link in the chain.
Strongest vs Weakest
District Directors are the important link in the chain.
Administrative experience at the district level also provides individuals with the skills and background needed to rise to the national level of leadership in Exchange, providing our organization with a larger, more diverse pool of talented, capable leaders.
A District Director’s leadership as an active Key member of your District Board.
Using the abilities to provide the necessary Service to each of the clubs within the division.
Assisting clubs in charting a course of action for their club by assuring the necessary Training is provided to each of the officers and directors of the clubs within your division.
Providing the tools to each club in Promoting Growth and Retention.
Act as a Resource for each of your clubs and serve as the Liaison between the clubs in your division, the district board and the National Leadership Team through Recording and Reporting.

3. The Role of District The building of local Exchange Clubs
Increase fellowship between clubs within the district
Strengthening established clubs
Promote the participation in the Programs of Service
The District is responsible:
Building local Exchange Clubs
Strengthen established clubs. Increasing fellowship between clubs. Promoting the National Program of Service
Leadership opportunities
Conducting educational conferences and Seminars.
Communicating important and relevant information
Assist with strategic planning for clubs
Act as an informational resource for the local clubs
The Role of District

4. Your Responsibilities
Serve as a Key Member of the District Board of Directors
Provide Service to the Clubs in your Division
Ensure Club Officers are Trained in a Timely manner
Promote Growth & Retention
Be a Resource for your clubs
Be a Liaison/Problem Solver/Reporter for your clubs
THERE ARE 6 PRIMARY RESPONSIBILITIES TO BE A DISTRICT DIRECTOR:
1 - You begin by being a Key or Active member of the District Board.
2 – Serve the clubs in your division, by actively supporting them in every aspect.
3 – Make sure that ever club officer and director is Trained within your division.
4 – Promote Membership Growth and Retention.
5 – Be a resource to your clubs. In other words the Go To Person.
6 – Be the Recorder, Reporter, and Liaison for your clubs. And Utilize every resource at your disposal.
Now let’s take a closer look at each one of these areas.

5. As a Board Member Actively participate
Help prepare district plan of action
Oversee district budget
Help plan conferences & conventions
Review proposed amendments
The success of the District depends upon the active involvement of the District officers
The primary responsibilities of the district board include
preparing the district budget
planning for district conferences and conventions
reviewing proposed amendments to the district bylaws.
District Directors will be called upon to provide recommendations to the district president and assist in the selection of district committees.
Attend all District Board Functions. Encourage Inter-club & Inter-divisional activities, maybe once or twice a year. Have a special speaker. Organize a Community prayer breakfast for One Nation Under God.
As a Board Member

6. Club Officers & Directors
On-Line Exchange U
Divisional meetings
Education Conferences/ Conventions
Club Meetings
One-on-One’s
Webinars
Training Your Team
Train all officers, directors and committee chairpersons before June 30th. How? District, National, Regional Conferences and Conventions, Club events and On-line like this course. Who? You can call on your VFR’s, other District Directors, National Staff and other Experienced leaders.
It is important that every club and district officer and director be trained in order for them to be successful in their roles as Exchange leaders. Most of the time the District Director is the person who schedules both Divisional and Club Training. If necessary training can be done one on with a club. But you will have better success when you offer multiple training opportunities.
It is ultimately your responsibility as district director to ensure that every club officer and director within your division has received Leadership Training.

7. The Club Leader Packet! History of Exchange
Supply of Forms & Brochures
National Headquarters Contact List
Project Guides on:
Americanism
Community Service
Child Abuse Prevention
Youth
And the MOST important The PLANNER
It is vitally important that each of your clubs receive the Leader’s Packet for each of their officers and directors. Include their committee chairs as well. Distributing these packets in a timely manner with give your leadership teams the edge in preparing for their year.

8. Hold division meetings
Visit your clubs
Be a coach
Survey resources
Install officers
Hold division meetings
Personal contact is the most effective way to fulfill your role as a District Director. How often? Visit each club in your division at least once a quarter. And monthly phone calls are recommended. In between there is always, , Face Book and Twitter. Keep in mind your attendance at their fundraisers or special programs will go a long way.
Be prepared. Decide ahead of time what you want to accomplish.
Develop a strong, supportive relationship with each club
Be prepared to help your clubs.
Coach them not lecture them.
Help club officers understand their jobs.
Answer questions and train where needs.
Make sure the necessary resources are available to each club
Become familiar with the district and club monthly planners.
Be a true resource to the clubs in your division.
Hold division meetings and conferences

9. Be a Liaison Be a Problem Solver Be a Reporter
Be a recorder, a reporter and most importantly be a Liaison for your clubs. As the communication link, you are the one most directly responsible for ensuring that information flows both to the club from the district and to the district from the club. Occasionally you may have to remind individual clubs of their fiscal responsibilities with regard to paying their bills / dues etc.
A good district director visits or communicates with the clubs so frequently that he or she is almost an ex-officio member. Ultimately you want to be warmly greeted and felt that your presence is always welcome.

10. You Become the Resource Person...
Familiarity with club, district and national bylaws
Understand district and national awards programs
Just ask!
One of your responsibilities as a District Director will be to uphold the National, District, and Club Bylaws.
These are a few more things you need to be very familiar with to be more effective as a District Director. In Addition to the District and Club Planners you should acquaint yourself with:
[1] District and Club Monthly Planners
[2] District and National Awards programs
[3] NEC Policy Manual
[4] Roberts Rules of Order
[5] Program of Service Guides
[6] History of Exchange
[7] History of your Division and the District
[8] District boundaries.
[7] The National Exchange Web-site
You Become the Resource Person...

11. Communicate… Personal Visits Webinars Phone Conference Calls E-mails
Personal Notes
Meetings
Reports
Bulletins
Social Media
COMMUNICATE, COMMUNICATE, COMMUNICATE
Communication will inspire, motivate, and will be essential in the check and balance of your clubs progress.

12. Utilize resources with quick response
AND…
Utilize resources with quick response
Know national’s program’s & projects
Support your clubs
Encourage prompt, accurate reporting to district & national
Know your club’s program and projects
Present a professional image to the clubs
Be prompt and accurate with YOUR reports…
Be upbeat, be positive
For a club the District Director is the first-line contact for District & National. They set the Tone on how your division will succeed.
The answer might be as close as the Planners, Bylaws Program guides or on the Web-Site. Check with the District President, other District Directors or your VFRs, too.
Make an effort to visit their projects and Board meetings or special presentations, like a Freedom Shrine dedication. Encourage them to be prompt and accurate with each report.
Be upbeat and positive ...that makes Exchange F-U-N!

13. Reporting Your Visits to The Board
Report A – function properly?
Report B – keep members interested
Report C – follow a plan, participate on district, national level
Report D – train incoming officers
Your first visit should come in July or August to get an accurate assessment of the club’s direction for the year and an opportunity to observe and objectively evaluate the club ( no later then August 15th). In advance of the regular meeting time, as the district director should meet with club officers, board members and committee leaders to discuss the club’s goals and plans for the year. Attending their program development meeting would be an excellent opportunity.

14. Let’s not forget about….
Growth!!!

15. Promote the Balanced Approach to Growth
Retention – assist clubs in keeping the members the have
Recruiting – assist in keeping clubs growing
Club Building – keep Exchange growing
Growth is a continuous challenge facing all membership organizations, including Exchange Clubs. The impact a district can have on the clubs and their membership could determine if there will be growth in the district. The districts in Exchange must pursue an aggressive program of quality membership building. There are three parts to this program. Retention, Recruiting and Club building.
District directors are not charged with the job of building new clubs
Growth through recruitment into existing clubs can be fun and exciting.
Membership Retention is as equally important to Growth as Recruiting and Club building.
What is the Balanced Approach to Growth?
1st - Retention ...to build a solid club, you need to keep the members you already have ...you do this in several ways, balance of projects, programs and training
2nd - Recruiting ...new members bring new ideas and enthusiasm that keep the club interesting and productive
3rd - Club Building ...look at this as a club's contribution to the future of Exchange. Since March 27, 1911, every other Exchange Club had to be BUILT.

16. Where to Get Help! District President and Board
VFRs & National Officers
Past District Officers
National Staff
Web Site
There is almost no end to the help available, both to you and to the clubs in your division.
The District President and District Board. The VFRs assigned to the District. Past District officers and other experienced members.
The Monthly Planner. Club, District and National Bylaws.
National Staff - just give them a call.
National Web Site
Member Area
Club Resources…your link to information:
Bylaws, Policies, Project Status, Logos/Graphics,
Templates, Scripts, Marketing/Public Relations,
Insurance, Member Benefits, Listserv, Best
Project Ideas, Exchange Interchange
The Web site address is
Where to Get Help!

17. Q&A

18. The
End
The End