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Contracting Activity Briefing Slide Submission to DASA(P) on Post Award Peer Review
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2. Post Award Peer Review Briefing Slides
Contracting Activity: _______________
Contract No. XXXXXX-XX-X-XXXX
Title of Service: _______________
Name of Submitter: _______________
Position: _______________
_______________
Date: _______________

3. Post Award Peer Review Briefing Slides
Purpose
To brief the Senior Services Manager (SSM) on the elements addressed during the post award peer review for Contract Number {insert number} for {insert title of service}
To satisfactorily complete post award peer review prior to exercising Option Period {insert applicable option}

4. Post Award Peer Review Briefing Slides
Team Members
{Insert names and positions of contracting activity’s post award peer review participants}

5. Post Award Peer Review Briefing Slides
Overview
Requirement Description
Basic Contract Information
Market Research
Contractor Performance
Maintaining Competition
Contractor’s Subcontract Management
Staffing of Contract Management and Oversight Functions
Assessment of Excessive Pass-Through Charges
De Facto Personal Services Contracts
Contracts for Acquisition Functions
Objective Incentives
Lessons Learned
Best Practices

6. Requirement Description
Post Award Peer Review Briefing Slides
Requirement Description
{Use bullet format when defining requirement}

7. Basic Contract Information
Post Award Peer Review Briefing Slides
Basic Contract Information
Contract Number: {if multiple award, include contract number and contractor name for each}
Contract Type
Contractor name
Total Estimated Value: {include value of the base & all option periods}
Performance Period: {include date and dollar value for the base and each option period IAW example below}
Base Period Oct 2016 – 30 Sep $
1st Option Period Oct 2017– 30 Sep $
2nd Option Period 1 Oct 2018 – 30 Sep $
3rd Option Period Oct 2019 – 30 Sep $
Unliquidated Obligations: {include the current ULOs by CLIN and identify steps taken with RMs to obligate or deobligate before funds cancellation}

8. Post Award Peer Review Briefing Slides
Market Research
Based on market research results, exercising the option {insert “is” or “is not”} in the best interest of the Government
{Provide rationale to support decision, i.e., discuss conclusions drawn from the market research}

9. Contractor Performance
Post Award Peer Review Briefing Slides
Contractor Performance
{Verify whether the program meets, exceeds or does not meet established cost, schedule and performance criteria}
Cost/Price
{For cost type contract, if applicable}
{If overruns, list factors attributing to increase, include the aggregate percentage of change since contract award and explain difference}
{If savings achieved, describe savings and indicate percentage or amount}
{State whether or not contractor’s business systems comply with terms of contract (Cost Accounting Standards, if applicable)}
If not in compliance, explain
{For firm-fixed price type contracts}
{For increases in scope, include the aggregate percentage of change since contract award and explain difference}

10. Contractor Performance, continued
Post Award Peer Review Briefing Slides
Contractor Performance, continued
Schedule
{Address timeliness of performance}
Performance
{Include contractor’s current rating from Past Performance Information Retrieval System}
{Illustrate in-depth the record of contract performance: the number of observations made, the number, type and significance of defects, the nature of Government contract quality assurance actions, and decisions regarding the acceptability of the services and action to correct defects}{FAR 46.1; DFARS 246.1}
{Include CDRs/Letters of Concern/Show Cause, if applicable}
If applicable, explain official action to take remedy the problem
{Include claims/disputes, if applicable}

11. Maintaining Competition
Post Award Peer Review Briefing Slides
Maintaining Competition
{Applies to Multiple Award IDIQs}
{Address whether the appropriate contract type was utilized}
{Identify total number of orders issued, their total dollar value, number of orders for which competition was obtained and dollar value of orders for which competition was obtained}
{Address whether effective cost and pricing methods are utilized to support negotiation and award of task orders}
{Address whether management and oversight mechanisms are in place}

12. Contractor’s Subcontract Management Plan
Post Award Peer Review Briefing Slides
Contractor’s Subcontract Management Plan
{If applicable}
{Address contractor compliance with Electronic Subcontracting Reporting System reporting}
{Address contractor’s use, management and oversight of subcontractors}
{Address contractor compliance with subcontracting plan requirements (FAR }
{Address contractor adherence to the subcontracting plan to include requirements of FAR (a)(10)}

13. Staffing of Contract Management and Oversight Functions (1 of 6)
Post Award Peer Review Briefing Slides
Staffing of Contract Management and Oversight Functions (1 of 6)
{Address whether there is an appropriate staffing of Government contract management and oversight functions (contracting personnel and CORs) and verify that the contractor fulfills the quality requirements}
{Indicate whether or not the COR monitors contractor performance IAW FAR Subpart 46.1 & the QASP to ensure contract compliance, to identify any nonconformances & to establish the significance of a nonconformance when considering the acceptability of services which do not meet contract requirements}

14. Staffing of Contract Management and Oversight Functions (2 of 6)
Post Award Peer Review Briefing Slides
Staffing of Contract Management and Oversight Functions (2 of 6)
{Illustrate in-depth the record of contract performance: the number of observations made, the number and type of defects, the nature of Government contract quality assurance actions, and decisions regarding the acceptability of the Services and action to correct defects}
{Indicate whether or not the COR submitted monthly reports}
{Indicate whether or not the KO reviewed the COR official file and documented the file}

15. Staffing of Contract Management and Oversight Functions (3 of 6)
Post Award Peer Review Briefing Slides
Staffing of Contract Management and Oversight Functions (3 of 6)
{Include contractor’s ratings for the surveillance period for the contract and, if the contract is IDIQ, for each task order}

16. Staffing of Contract Management and Oversight Functions (4 of 6)
Post Award Peer Review Briefing Slides
Staffing of Contract Management and Oversight Functions (4 of 6)
{Address if Government Furnished Property (GFP) is being furnished}
{.Address if a determination/justification memorandum to provide Government Property to the contractor was prepared and include the basis for any decision to provide GFP as documented by the requiring activity. PGI (1)}
{.Identify if the GFP attachments were used as required by DFARS }

17. Staffing of Contract Management and Oversight Functions (5 of 6)
Post Award Peer Review Briefing Slides
Staffing of Contract Management and Oversight Functions (5 of 6)
{.Address if the contract contains the clauses required by FAR and DFARS }
{.Address if the GFP has accountable property records (fiduciary) established in the appropriate Accountable Property System of Record (APSR) e.g., Global Combat Support System-Army (GCSS-A), or Defense Property Accountability System (DPAS)}

18. Staffing of Contract Management and Oversight Functions (6 of 6)
Post Award Peer Review Briefing Slides
Staffing of Contract Management and Oversight Functions (6 of 6)
{.Indicate if the contract is or is not administered by an outside agency (DCMA, ONR, etc.). Identify if an Army organization is the administrator and if it is conducting an analysis (Property Management System Analysis (PMSA)) of the contractor’s property management policies, procedures, practices and systems}
{Indicate if the contract administration office is ensuring the contractor is posting Loss of Government Property and Disposition cases in the mandatory systems (DCMA eTools Loss of GP and Plant Clearance Automated Reutilization Screening System (PCARSS)}

19. Assessment of Excessive Pass-Through Charges
Post Award Peer Review Briefing Slides
Assessment of Excessive Pass-Through Charges
{IAW FAR , if applicable}
{Indicate whether the Contracting Officer evaluated the contract to determine the extent of any pass-throughs by the contractor}
{Indicate whether the Contracting Officer evaluated the contract to determine if any excessive pass-through charges exists by the contractor} {FAR and FAR )
If excessive pass-through charges exists, indicate whether the Government rejected the charges or recouped the amount in the form of a price reduction

20. De Facto Personal Services Contracts
Post Award Peer Review Briefing Slides
De Facto Personal Services Contracts
{Indicate whether the Contracting Officer is administering the contract to assure compliance with DFARS (i.e. remaining aware of the descriptive elements at FAR (d) to ensure that a non-personal services contract does not inadvertently become administered as a personal-services contract.)}

21. Contracts for Acquisition Functions
Post Award Peer Review Briefing Slides
Contracts for Acquisition Functions
Inherently Governmental Functions {Only applies to contracts under which one contractor provides oversight for services performed by other contractors}
{Does the government periodically evaluate the extent of the agency’s reliance on the contractor to perform acquisition functions closely associated with inherently governmental functions as defined in section 2383(b)(3) of title 10, USC. Explain.}
Conflicts of Interest (Financial) {Only applies to contracts under which one contractor provides oversight for services performed by other contractors}
{Does the Government periodically evaluate the financial interest of any prime contractor performing inherently governmental functions in any contract or subcontract. Explain.}

22. Post Award Peer Review Briefing Slides
Incentives (1 of 2)
{Applies to contracts with award and/or incentive fee}
Incentive Fee {if multiple incentive type contract, address both objective incentives and subjective award fee criteria (see Award Fee slide)}
{Address whether objective criteria is utilized to measure contract performance (DFARS )}
{Address compliance with DFARS and PGI )}
{Address whether incentive fees are paid in a manner consistent with DoD policy (DFARS )}

23. Post Award Peer Review Briefing Slides
Incentives (2 of 2)
Award Fee Plan
{Address compliance with DFARS (e) and PGI (e); if not in compliance, explain}
{Address whether Award Fee pool is properly and timely managed (DFARS (1), AFARS (S-92) and AFARS (b)(2)(B); if not, explain}
{Address whether subjective award fee criteria is utilized to measure performance; if not, explain}
{Address whether Award Fee Determining Official is properly appointed (AFARS (b)(2)(C); if not, explain}
{Address whether award fees are paid in a manner consistent with DoD policy (DFARS ); if not, explain}

24. Post Award Peer Review Briefing Slides
Lessons Learned
{Identify anything the acquisition team would do differently if the acquisition was re-competed}

25. Post Award Peer Review Briefing Slides
Best Practices
{Add any unique practices, procedures, techniques or approaches observed by the Peer Review team}