1. Goodhue County Fair Orientation
Information and Survival tips for families of all experience levels
Created May 2017
© Regents of the University of Minnesota. All rights reserved..

2. Goodhue County fairgrounds
North
Entrance
Dairy
4-H Building
Goat
Sheep
Swine
Beef & Show Arena
Rabbit
Horse Arena
Parking
Poultry
East

3. Go-to resources The 4-H Premium Book 4-H Weekly Emails
Contains all rules, schedules and deadlines for 4-H at the Goodhue County Fair
4-H Weekly s
This presentation
4-H Staff

4. Staff is limited There are 4 of us and 700+ of you We ask that you:
Have patience
Plan ahead
Check the other resources before you ask us
Be respectful of deadlines and the enforcement of them

5. 4-H Contacts Name Position Email Phone Aly Kloeckner
4-H Program Coordinator
Robin Hartmann
4-H Administrative Assistant
Erica Eggenberger
4-H Part Time Support Staff
Brynn Tentis
4-H Summer Intern

6. Fair board contacts Name Position Email Phone Bart Hoven
Fair Board President
Chuck Schwartau
Fair Board Secretary
Jason Lohmann
Fair Board Treasurer
Jim Foss
Fair Board Member
Carl Bang
Carol Schumann
Darla Vieths
Dusty Vieths
Lorin Pohlman
Mike Kohlnhofer
Steve Boyum
Will Erickson
Derek Weckerling
Matt Schliep
Travis Ryan

7. 4-H Awards Night 2018: Thursday, August 2nd
Arts In will have performance for friends and family at 6 PM
Awards Ceremony starts at 6:30PM, Awards to volunteers and youth are handed out
Root Beer Floats and Cupcakes after!

8. Fair Set Up Day In 2018: July 25th
Please bring the amount of people assigned to your club. It is a big job, and both the Fair Board members and 4-H Staff appreciate any and all help we can get!

9. Static Entry Day Static Projects will be judged from 1PM- 7PM
Judges work with the youth
Adult Clerks and Youth JR Superintendents assist the judges and help put projects away
Staff direct the process and answer questions

10. Static Entry Day Cont.
It’s my first year – what is the judging process?
When you arrive at the 4-H building, please check in at the 4-H Office

11. Static Entry Day Cont.
Pick up 4-H wristband, and find where in the building your projects are being judged
Have patience while you wait to be judged

12. 2018: breeding Swine show
Breeding Swine trailers will be allowed to enter the Fairgrounds at Noon on Monday
Breeding swine only, ABSOLUTELY NO ANIMALS WILL STAY OVERNIGHT AT THE FAIRGROUNDS ON MONDAY NIGHT
All Breeding Swine must be in pens and ready for ID’s to be checked by 5PM
5-6PM – ID’s will be checked
6:30PM – Show will start

13. Breeding Swine show Cont.
After the show
All animals must leave
Arena must be cleaned and picked up
All pens must be cleaned out
If we have an “all hands on deck” mentality this will not take very long to accomplish!

14. Livestock Entry Day
All trailers enter through the North Gate and exit through the East Gate
North
Entrance
4-H Building
East

15. Livestock Entry Cont. When unloading: All stalling will be marked
Unload everything and get the trailer parked off of the grounds
Set up stalls after trailer has been moved
This will speed up the whole process for everyone
All stalling will be marked
PLEASE: do not move stalling cards!!

16. Livestock entry cont. Pick up from 4-H staff: Stall cards Backtags
Staff will be located in the Livestock Arena
Pick up from 4-H staff:
Stall cards
Backtags
Please provide your own safety pins or harnesses
You receive 1 backtag per exhibitor, please use it for all species you are showing!
If your tag gets ruined (ex: your cow eats it) please contact staff immediately for a new one
Packet of additional information as needed

17. All livestock participants:
Poultry must be in place by 4pm
The show starts at 5pm
All livestock must be in place by 5pm
All participants should conduct a livestock interview:
All livestock except poultry: Tuesday, 2pm-finish
Poultry: Wednesday at 2pm

18. Cloverbud rules The University of Minnesota mandates the following:
A parent or responsible person will be in control of the animal at all times.
This means the adult will handle and lead the animal at all times during the fair!
Cloverbuds should not operate power driven equipment such as clippers, power drills etc.
Please see Pages 8 and 9 of the premium book for full cloverbud rules

19. Cloverbud rules cont.
4-H Staff and Volunteers reserve the right to halt a show if Cloverbud animals are not being controlled by an adult
Refusal to follow Cloverbud safety rules is grounds for excusal from the show ring

20. Market animals Will need to be weighed and checked in:
9am-12pm, 3pm-5pm: All goats and sheep
8:30am-1pm, 3pm-5pm: All market swine
2pm-5pm: All beef

21. 4-H Livestock Auction
Please see page 35 of the premium book for eligibility and full rules
The deadline to register for the auction is 7PM on Thursday of the fair. Staff will strictly enforce this deadline
Only exception: Meat goats and rabbits have until 30 minutes after their shows end to get to the office and sign up

22. Consignment to Central Livestock Association:
Anyone wishing to dispose of their extra market animals will have the opportunity to do so.
A notice will be posted regarding consignment on the Show Arena bulletin board.
Consignment forms will be available Saturday morning at the Livestock Auction; animals will not be loaded until Sunday.

23. Consignment cont.
If an animal is taken to consignment at Central Livestock, it must be weighed in on the first day of the fair.
Central Livestock will appraise the animals.
4-H members are responsible for feeding, watering and caring for their livestock until 11:00 a.m. Sunday or until the truck hauls out the animals.

24. State Fair
Youth who have completed 6th grade and older may accept state fair trips
Please accept/decline your trip ASAP after earning it
You will be given a packet of paperwork at time of acceptance
All registration paperwork and payment is due to 4-H staff by 7:30PM Friday

25. State fair cont. Saturday at 4:30PM: Livestock State Fair Meeting
Required for all youth and chaperones for Livestock
Because paperwork will be done ahead of time: this meeting should not take as long as previous years!
Expectations and rules will be addressed
Meal tickets and gate passes will be passed out at this meeting

26. State fair cont. Saturday at 5:15PM: Static State Fair Meeting
Required for all youth and chaperones for General Encampment
Because paperwork will be done ahead of time: this meeting should not take as long as previous years!
Expectations and rules will be addressed
Meal tickets and gate passes will be passed out at this meeting

27. State fair chaperones If you are considering being a chaperone:
Please make sure you have been screened and accepted as a volunteer BEFORE the fair
We simply do not have enough time to screen people between our fair and state fair
Aly will hold a chaperone meeting in the 4-H building on Sunday at 9AM – required
Coffee and donuts will be provided
Will do a short training
Go over rules, expectations and answer questions

28. County Fair Herdsmanship
Beginning Wednesday AM, continues through Saturday PM
May happen at any time during the day
Judged by volunteers
Results will be displayed on a large board by the main 4-H office during the fair so you can see how you are doing

29. Livestock load out Central Livestock Market Load Out:
Will begin at 8AM
Please be there at 8, you might wait a few minutes, but if the trailer isn’t waiting for you, then it all gets done faster
Will end at 10AM
If you show up later than 10, you will be in charge of getting your animal over to Central by yourself
This is a non negotiable deadline!!

30. Livestock Load out cont.
Trailers will be lined up at Central Livestock
You will be allowed onto the fairgrounds through the North Gate; as space permits, by gate staff
DO NOT CUT THE LINE:
You will be turned away by gate staff if you have not lined up at Central

31. Livestock load out cont.
When you enter the fairgrounds
Follow the instructions of Fair Board members and 4-H Staff
Load as quickly as possible
Exit via the East Gate
North
Entrance
4-H Building
East

32. Static project release
Sunday from 10AM-1PM
Enter building through North Door
Find project and proceed to East Door
Sign out the projects
Must give name and phone number for each project

33. Static project release cont.
If project will be going to State Fair:
If staff will be transporting:
Bring project to 4-H Office and give to staff
Please write “Staff” on the line at sign-out
If you will be transporting to state fair yourself:
Bring project to 4-H Office and specify with staff that you will be responsible for transporting the project

34. Important deadlines
Livestock Auction
Deadline: 7PM Thursday or 30 min after goat or rabbit show
State Fair
Deadline: 7:30PM Friday
All paperwork needs to be given to a STAFF member – Aly, Robin, Erica or Brynn (summer intern) Paperwork will be checked for completion
- SF payment is due at time of paperwork

35. Emergency procedures In the event of severe weather:
The fair board makes the decision to evacuate in conjunction with the Goodhue County Sheriffs Department
4-H Members will be bused to Christ Lutheran Church, 223 E 5th St, Zumbrota
Do not pick up your child at the fairgrounds! They will be at the evacuation site!
4-H Staff will load buses
Each youth transported will be listed, and who picks them up will be listed as well.
In the event a youth is injured: a screened 4-H Volunteer or Staff Member will accompany the youth to the hospital, utilize the health forms, and make contact with parents and emergency contacts.

36. Other things to keep in mind
If you don’t like something, or want changes:
Join the PDC
Attend a 4-H Council Meeting
Attend a Fair Board Meeting
Make a courteous suggestion to staff after the fair
Please do not tell staff about it at the fair – we can’t make the change then anyways, and we will likely forget by the end of the fair in all the hubbub and lack of sleep 

37. Survival tips HAVE FUN    Drink a lot of water Sleep when you can
Make it a family affair
Ask questions ahead of time
HAVE FUN   

38. Questions? Always feel free to reach out to the Goodhue County Extension Staff
4-H Program Coordinator: Aly Kloeckner,
Administrative Assistant: Robin Hartmann,
Part-Time Support Staff: Erica Eggenberger
Office Phone:
4-H Cell Phone: