1. Campus Libraries Facilities Master Plan
University of Wisconsin – Madison
May 3, 2018

2. Vision Statement
“The vision of the master plan is to strengthen the role of the campus libraries in the academic pursuits of the University by providing the needed spaces and services at strategic locations across the campus and in alignment with the Campus Master Plan.” “The future of the UW-Madison Campus Libraries requires a shift from serving as a repository for books to a series of campus hubs providing exemplary services to all of our campus stakeholders.”
Departmental Model
Hub
Model

3. Planning Process 1. Define Project Drivers & Project Scope (Nov. 2016)
2. Existing Condition Analysis (January - March 2017)
Review Previous and Concurrent Initiatives
Strategic Plan and Framework
Library Consolidation Report
Print Management Program
Libraries Campus Collections Plan
Resource Management Redesign Project
Develop Facility Condition Reports
Understand the Campus Libraries System
User and staff Interviews
Complete Space Needs Analysis (March 2017)
User Space Needs
Strategic Partner Space Needs
Public & Event Space Needs
Collection Space Needs
Staff Space Needs
Service Delivery Model
Campus Partnerships
2015 Campus Masterplan Update
College of Engineering Masterplan
College of Letters & Science Masterplan

4. Planning Process
Rethinking Library Spaces – Visioning Sessions (March 2017)
Peer Review, Benchmarking and National Trends
Draft Recommendations – The Hub Model (April 2017)
Draft Review and Campus Outreach / Input (April – November 2017)
Revise Recommendations (December 2017)
Final Review Process (January – March 2018)
Campus Planning Committee Presentation (May 3, 2018)

5. Campus Outreach Summary
Site Tours—17 tour locations each lasting between 30 minutes to three hours Interviews—Six library leaders, five campus leaders Meetings/Workshops—Three library committee meetings, seven faculty members, ten graduate/professional students, 12 library staff, nine academic staff, one staff UX workshop, and four Thematic Visioning Workshops with library representatives from all libraries in scope Town Halls—16 undergraduates, 50+ library staff, two student community members, and two public patrons Surveys—250 faculty respondents Unit, Departmental Outreach—99 specific outreach efforts across campus through: s, in-person/department meetings, surveys, interviews, workshops, committee and workgroup meetings, and news / social media posts.

6. Existing Departmental Model
Currently 25 library locations and 19 departmental resource centers (44 total)
The scope of the plan included 22 of the 44 campus libraries
782,600 ASF were included in the planning study
Existing Libraries on Campus

7. Facilities Condition Assessments
Average Condition Grading by Library (A = Good, D = Poor)
(* recommended for short term consolidation)

8. Hub Model Recommendation
The plan envisions a library system composed of four hub libraries (red dots) distributed across the campus to meet the needs of all students, with all locations providing consistent basic services and unique specialized services.
4 HUB LIBRARIES
Memorial Hub Library
Arts & Humanities
Special Collections
Archives
College Hub Library
Undergraduate
Steenbock Hub Library
STEM
South Hub Library
Flexible/L&S plan
TBD
2 PROFESSIONAL LIBRARIES
Ebling Library
Law Library

9. Space Allocation – University Wide
The vision for the campus library system is to increase and improve spaces for people to collaborate, research, teach and learn. As spaces for patrons are given priority, spaces for collections and staff are reduced by half for a net space reduction on campus of 24%.
Existing
782,600 asf
Open access to 87%
of current collection
Proposed
-- Reminder --
Discuss how the reduction in collections is an asset for libraries
Instead of putting funding/efforts towards MAINTAINING space, we can increase funding/efforts towards the SERVICES and EXPERICENCES of our patrons
Ensure audience understands the benefit of reduction
Table 11: Space Use as Percentage of System Total
HUB LIBRARIES PROFESSIONAL
VISION Memorial College Steenbock South Hub Law Health
Collections 100% 61% 1% 4% 6% 22% 7%
User Space 100% 25% 26% 13% 22% 6% 8%
Partner Space 100% 45% 21% 25% 10% 0% 0%
Public Space 100% 52% 17% 18% 7% 2% 4%
Staff Space 100% 49% 7% 8% 8% 15% 13%
Seats - User 100% 25% 26% 13% 22% 6% 8%
Seats - Partner 100% 45% 21% 25% 10% 0% 0%
TOTAL SEATS 100% 28% 25% 15% 20% 5% 7%
8,400 total seats
7,500 user seats partner seat
Open access to 25%
of projected collection
594,700 asf

10. Space Allocation – By Program
Slide shows Actual and Proposed Square Footage

11. Justification Facility Conditions
5 of 15 libraries have received a Facilities Condition Index grading of C or less, indicating a need to upgrade, alter or improve the existing library space.
Improved facility conditions allow for opportunities for enhanced technology
Seat counts appear low due to improper seating options and lack of technology
Expenditures
Reduced maintenance and operational cost by limiting physical space
Hub Concept
Hub concept combines like collections offering basic services broadly across campus
Provides increased library access to patrons (South Hub)
Competitive Institution—New Model for an R1 research library
Coordinated, collaborative collection development
Stewardship and preservation of valuable assets
Continued support for on-campus browsing of collections
Cost effective balance of on-campus and off-campus shelving
Spaces to support new modes of teaching, research and learning
No library has a higher than a .05 gate to circulation ratio
The average seat occupancy rate for the top three libraries is under 20%. There are peaks, typically

12. Suggested Phasing & Cost Estimates
PHASE 1: NEAR TERM 0-6 YEARS
PHASE 2: SHORT TERM 7-12 YEARS
PHASE 3: MID TERM YEARS
PHASE 4: LONG TERM YEARS
2020
2022
2024
2028
2030
2034
2038
Renovate Physics
Complete College Library Remodeling
Build
Verona 2 Preservation Storage
Phase 1: 1953 Memorial Rebuild
Phase 2: Memorial SC Corner Rebuild
Remodel Steenbock Library
Build 76K SF
South Hub Library
Shift Astronomy & Math
Shift Art
& Archives
Shift Physics
Shift Geology, MERIT & Wendt
NOTE: All costs shown in 2017 dollars.

13. Where We Are Now
Consensus approval by campus leadership (chancellor, provost, VCFA, etc.)
Continue outreach to departments, units & staff
Work with University Library Committee to gain consensus on the report (document areas for further discussion & review, unresolved issues, etc.).
Respond to the University Committee’s request for review by shared governance.
Vice Provost for Libraries presents Consultants’ final report to the Campus Planning Committee (May 3, 2018)

14. Next Steps Begin Implementation
Continue consolidation plans; fill Verona and Science Library Shelving Facility (SLSF), and plan for a preservation-quality shelving facility
Move materials from Geography, Social Science, Social Work & Middleton (materials distributed to other libraries as appropriate)
Renovation of the Physics Library in 2020
Merge Astronomy & Math Libraries into the current Physics Library space
Complete remodeling at College Library
Ongoing: Vice Provost for Libraries - Work with FP&M, ULC, faculty, and other campus stakeholders to develop an implementation plan.