1. We all get the same 24 hours a day
Tips for Better Time Management
Presented by Employee Assistance Program

4. Examples of Time Wasting Activities
Watching TV shows you don’t really care about
Checking over and over throughout the day
Surfing the internet with no purpose in mind
Shuffling the same papers back and forth on your desk
Checking Smartphone?? For work? Leisure? Personal?

5. Are these Time Wasters? Socializing too much
Failure to delegate when possible
Procrastinating until a project becomes urgent
Lack of good planning and organization
Failing to set and maintain priorities
Losing focus on the task at hand

6. $86,400.00

7. What is Time Management?
“Time management” refers to the way that you organize and plan how long you spend on specific activities
Spending a little time learning about time-management techniques will have huge benefits now – and throughout your career

8. Time Management (continued)
It may seem counter-intuitive to dedicate precious time to learning about time management, instead of using it to get on with your work, but the benefits are enormous:
Greater productivity and efficiency (enables you to work smarter, not harder)
A better professional reputation
Less stress
Increased opportunities for advancement
Greater opportunities to achieve important life and career goals

9. Think of all the activities that make up your
Where does time go?
Think of all the activities that make up your
typical day.

10. Think of the time that goes to waste everyday:
Find out where your time goes
Think of the time that goes to waste everyday:
Unscheduled developments
Frequent interruptions
Tardiness
Poor planning
Crisis management

12. Wheel of Productivity

13. Tips for improving time management

14. 10-12 minutes invested in planning your day will save at least 2 hours of wasted time and effort throughout the day
- from “Eat the Frog” by Brian Tracy

15. Organizing your daily schedule
Plan each day in as much detail as possible. Do this
at the end of the preceding day or the first thing at
the beginning of your day.
Make a daily to-do list of your objectives in order of
priority. Cross out items as they are completed. Move
items that cannot be done that day to another day of
the week.

16. ORGANIZING YOUR DAILY SCHEDULE
Break any large task or project into smaller pieces
Tackle the most challenging task of the day right away

17. Prioritizing tasks Urgent Not Urgent Important Not I.
IMPORTANT and URGENT
II.
IMPORTANT
but
NOT URGENT
Not
III.
URGENT
NOT IMPORTANT
IV.
and

18. Distracted? Focus on a task for 25 minutes.
Put a notepad and pen by your side. When
things pop into your brain that you need to do,
jot them down.
Go back to your task at hand.
The main thing is to keep the main thing the main thing.
Stephen Covey

19. Interruptions
Some research has found that it can take us 20 minutes or more to regain the same level of concentration after an interruption.
A manager on average spends 3 hours each day on interruptions.

20. Time saving tips at home
Keep things in their place so you don’t have to go
searching for them
Prep the night before
Plan your weekly menu and cook meals you can freeze
ahead
Keep a family calendar
Delegate
___________________________________

21. “Blessed are the flexible, for they shall not be bent out of shape.”
Anonymous

22. Organizing stuff! Clutter exists because our brain tricks us into
thinking everything is important.
Ask yourself, “Does this item have a purpose?
When is the last time I used it?”

23. Organization tips
Group like with like. “Which of these things is not like
the other?”
Give everything a home.
Pick your favorites. (We use 20% of our belongings,
80% of the time.) See if you can weed out some of
the remaining 80% of your belongings.

24. Organizing
Unless you are awaiting an urgent message, check s
only at specified times during the day.
Touch each once – same as for paper documents.
Decide whether to delete, save to respond to later, save
for reference or retention, or to respond to immediately.

25. Have realistic expectations
Evaluate standards – work / life balance
Don’t over-program
Learn to be assertive
Realistic problem solving
When nobody around you seems to measure up,
it’s time to check your yardstick.
Bill Lemley

26. Take care of you Make an appointment with yourself Sleep
Well balanced diet
Utilize EAP

27. Change your thinking When stressed, stop what you’re doing, breathe
deeply, relax your mind and body.
Visualize your goal and see yourself achieving it.
Make “shoulds” into “coulds.”
Avoid “all or nothing” thinking.
Focus on the present.
Look for the gift or learning from the situation.

28. Schedule fun Develop a sense of humor – stress reducer,
relieves muscular tension, releases endorphins.
Make time for activities you enjoy.
Make a date with yourself, your family and
friends.

29. Remember, your EAP is here to help.or