1. Finance PRC – February 2018 Air Force Fund Code Request Process
Angel Sweetser, Systems Accountant
Air Force Accounting Requirements – DFAS-Columbus
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2. Air Force Fund Code Request Process
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DFAS-CO FORM 3003
Process Begins with the customer filling out DFAS-CO Form 3003.
Types of Data Provided:
Appropriation/Limit
Fiscal Years Applicable
OAC/OBAN
Type of Funds
Subsidiary Data Required
Systems Impacted
Interfund/Non-Interfund
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DFAS-CO FORM 247 (PART I)
Upon receipt of the Fund Code Request, DFAS-CO/JBM Policy Team fills out Form 247.
Part I includes:
Fund Code Assigned
Appropriation/Limit/FY
Fund Code Description
Coordination Requirements
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DFAS-CO FORM 247 (PART II)
Form 247, Part II contains data element information needed when building the fund code in GAFS-BL and DCMS-DMB, as well as updating MAFR Tables.
These Data Elements include:
Fund Code
Fund Type
MAFR Codes
MART Codes
Allocation Codes
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MAFR CODES
Air Force MAFR Codes are split up by Disbursements and Reimbursements.
When Interfund is indicated, a MAFR N is always needed.
Since interfund is considered a For-Self Transaction, other MAFR Codes may be needed, including a MAFR A, and a S or T, depending on the fund type.
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7. DCMS-DMB: APPROPRIATION REPORT
The Appropriation Report Table in DMB shows the appropriation history. It indicates which fiscal years are still open, and the beginning and ending year of availability.
Since the Air Force does not create a new fund code each year for the same appropriation, this screen shows what years are still available. The increment Year column is “Y” if the appropriation needs to be built in following FY.
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8. DCMS-DMB: APPROPRIATION RULES REPORT
The Appropriation Rules Report in DMB determines how transactions containing this appropriation will be handled by the accounting system.
The DCMS Code is the MAFR Code. Form 247 tells the MART team which codes to build in the Appropriation Rules for a particular fund code.
Data Select Codes are used to determine which indicators are needed when processing a transaction with a particular MAFR Code.
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Data Select Codes
Data Select Codes communicate processing requirements to the various MART programs for building keys, validating MAFR transactions, and creating/editing report records.
The codes indicate when a data element is required, and what action is needed, depending on which system is processing the transaction.
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10. DCMS-DMB: APPROPRIATION ACCOUNT CLASS
The Appropriation Account Classification Report in DMB shows how the appropriation is set up for different data elements required by the Appropriation Rules Report.
The RC is the MAFR Code. For each data element difference, a new line is created.
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11. Air Force Financial Management Data Dictionary
Once a fund code is created and added to the MART, it is sent back to SAF/ FMP – AFFSO to add to the Air Force Financial Management Data Dictionary (FMDD).
The FMDD contains a current listing of Financial Management codes (including future and historical). The codes are continually updated and maintained, and accessible via the FM Data Quality Service at
Historical fund codes are not re-used in subsequent years for new appropriations.
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MILSBILLS FC MONITOR
If FC is for use with Interfund, AF Fund Code Monitor uses the DLA Transaction Services Fund Code Maintenance System to enter the FC and Appropriation for Signal Code A, B, J, or K.
AF does not currently create a new fund code each year for the same appropriation. Most O&M appropriations utilize the #, even if the appropriation is a multi-year appropriation.
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13. MILSBILLS FC MONITOR (cont)
If Customer Requests Third Party Billing using Signal Code C or L, the Fund Code Monitor works with customer to determine Bill to DODAAC and Pseudo Fund Code and enters it into the Fund Code Maintenance System.
The Pseudo Fund Codes are currently set up so that each base that uses third party billing has its own set of fund codes, usually starting with a different letter of the alphabet.
Every effort is made to ensure that there is no conflict between the true fund codes in FMDD and pseudo fund codes on the MILSBILLS fund code table.
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14. QUESTIONS? Angel Sweetser, Systems Accountant
Air Force Accounting Requirements – DFAS-Columbus
11/8/2018
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