Student Category CHANGES FOR THE SCHOOL YEAR

Student Category CHANGES FOR THE 2018-2019 SCHOOL YEAR
Simple Solution. Brighter Futures. Student Category CHANGES FOR THE SCHOOL YEAR April 2018 Presented by: Region One PEIMS Dept.

HB 7 - At-risk-indicator-code CHANGES FOR THE 2018-2019 SCHOOL YEAR
Simple Solution. Brighter Futures. HB 7 - At-risk-indicator-code CHANGES FOR THE SCHOOL YEAR April 2018 Presented by: Region One PEIMS Dept.

HB 7 – At Risk Criteria Changes for the 2018-2019 School Year
HB 7, passed during the 85th Legislative session (2017), modified the criteria for identifying a student as “at-risk of dropping out of school”. Criteria 11 and 13 have been updated on the StudentExtension complex type. However, the actual definition criteria essentially remain unchanged.

Criteria 13 has been updated to explain group home situations:
HB 7 – At Risk Criteria Changes for the School Year Criteria 11 has been updated to read with the correct state agency name: Is in the custody or care of the Department of Protective and Regulatory Services Department of Family and Protective Services or has, during the current school year, been referred to the department by a school official, officer of the juvenile court, or law enforcement official; Criteria 13 has been updated to explain group home situations: Resided in the preceding school year or resides in the current school year in a residential placement facility in the district, including a detention facility, substance abuse treatment facility, emergency shelter, psychiatric hospital, halfway house, cottage home operation, specialized child-care home, or general residential operation or foster group home.

2018-2019 School Year changes for lep-indicator-code
Simple Solution. Brighter Futures. School Year changes for lep-indicator-code April 2018 Presented by: Region One PEIMS Dept.

LEP Exit Monitoring- Background
Since the school year, LEAs have been reporting student level information on former LEP students in their first and second year of post-LEP status monitoring. The post-LEP monitoring data was collected under the specific reporting requirements of the No Child Left Behind (NCLB) Act, and the requirements for LEA implementation are defined by Texas Education Code (TEC) , TEC , and Texas Administrative Code (TAC) 19 TAC § (l). Effective with the school year, the NCLB act was re- adopted as the Every Student Succeeds Act (ESSA).

ESSA allows states to monitor a post-LEP student for up to four years following the exit school year. Currently, LEAs monitor an enrolled LEP student for two years after exiting the LEP program. The TEA is exercising the option under ESSA to collect data on enrolled exited LEP students for an additional two years starting in the school year and will include this information in the student performance results data for LEAs and campuses.

The LEP Exit Monitoring years 3 and 4 will be used in calculating results for the Closing the Gap domain (HB 22) which will be beneficial to LEAs in their accountability ratings. Current research shows positive trends for students exited from LEP status.

C061 – LEP-INDICATOR-CODE Code Table
LEP Indicator Codes “3” and “4” are added to code table C061 – LEP-INDICATOR-CODE. Code Table ID Name XML Name Date Issued Updated C061 LEP-INDICATOR-CODE TX-LEPIndicatorType 4/10/1989 12/1/2017 Translation Not LEP 1 Identified As Limited English Proficient (LEP) F Student Exited From LEP Status - Monitored 1 (M1) – student has met criteria for bilingual/ESL program exit, is no longer classified as LEP in PEIMS, and is in his or her first year of monitoring as required by 19 TAC § (l) and is not eligible for funding due to the fact that he or she is not LEP S Student Exited From LEP Status - Monitored 2 (M2) – student has met criteria for bilingual/ESL program exit, is no longer classified as LEP in PEIMS, and is in his or her second year of monitoring as required by 19 TAC § (l) and is not eligible for funding due to the fact that he or she is not LEP 3 Student Exited from LEP Status - Monitored 3 (M3) - student has met criteria for bilingual/ESL program exit, is no longer classified as LEP in PEIMS, and is in his or her third year of monitoring as permitted by ESSA, 1111(b)(3)(B) and is not eligible for funding due to the fact that they are not LEP 4 Student Exited from LEP Status - Monitored 4 (M4) - student has met criteria for bilingual/ESL program exit, is no longer classified as LEP in PEIMS, and is in his or her fourth year of monitoring as permitted by ESSA, 1111(b)(3)(B) and is not eligible for funding due to the fact that they are not LEP

Q&A Question: Is the reporting of the new LEP exit monitoring codes retroactive? Answer: Yes. For example, if a student is reported as a LEP Indicator Code “S” in the school year, the student would be reported with a LEP Indicator Code of “4” in the school year.

Q&A Question: How is a student reported in the school year if their LEP-INDICATOR-CODE is an “S” in the school year? Answer: The student will be reported with a LEP-INDICATOR- CODE of “3” in the school year.

SB 22 – Pathways in Technology early college high school (p-tech)
Simple Solution. Brighter Futures. SB 22 – Pathways in Technology early college high school (p-tech) April 2018 Presented by: Region One PEIMS Dept.

SB 22 Pathways in Technology – Background
SB 22, passed during the 85th legislative session (2017), requires the Commissioner to establish a Pathways in Technology Early College High School (P-TECH) program for students who wish to participate in a work- based education program. LEAs wishing to offer the P-TECH program must apply to TEA for permission prior to officially offering the program. More information can be found on the TEA College, Career, and Military Prep webpage. PTECH is an open enrollment program that provides students the opportunity to complete a course of study that combines high school with post-secondary courses. Can earn a diploma, associate degree, two year post-secondary cert., work based training Gain work experience through an internship, apprenticeship, or other job training programs

SB 22 Pathways in Technology TSDS PEIMS Changes
To comply with the SB 22 statute: The E1612 – P-TECH-INDICATOR-CODE has been added to the StudentExtension complex type to be collected in PEIMS Submissions 1, 3, and 4. Added business validations to support new element. Definition: E1612 – P-TECH-INDICATOR-CODE indicates that a student in grades is participating in the Pathways in Technology (P-TECH) Early College High School program.

SB 22 Pathways in Technology – TSDS PEIMS Changes
Element ID – E1612 Data Element – P-TECH-INDICATOR-CODE XML Name – TX-PTECHIndicator Code Table ID – C088 Length – 1 Data Type – CODED Pattern – # Submission – 1, 3, and 4 Mandatory – No

Rule Text / Business Meaning
SB 22 Pathways in Technology – Business Validations LEAs that apply to offer the P-TECH program and are approved will be required to report participation at the student level. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) For each campus registered with TEA as an approved campus to run a Pathways in Technology (P-TECH) program, there should be at least one student with P-TECH-INDICATOR-CODE of "1", or else a warning will display for verification S 1, 3, 4 X Each campus approved to run a Pathways in Technology (PTECH) program should report at least one student as participating in the program.

SB 22 Pathways in Technology – Business Validations If a student is identified as a leaver, then the P-TECH indicator cannot be reported. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (Revised) If AS-OF-STATUS-CODE is "A", then HOMELESS-STATUSCODE must be "0", FOSTER-CARE-INDICATOR-CODE must be blank, MILITARY-CONNECTED-STUDENT-CODE must be blank, T-STEM-INDICATOR-CODE must be blank, ECHS-INDICATOR-CODE must be blank, and P-TECH-INDICATOR-CODE must be blank. F 1 X A student that is reported as not enrolled in the current school year must not be reported as homeless. TX-FosterCareIndicator, TX-MilitaryConnectedStudentIndicator, TX-TSTEMIndicator, TX-ECHSIndicator, and TX-PTECHIndicator are not reported for students not enrolled in the current school year.

SB 22 Pathways in Technology – Business Validations Only students in grades 9-12 may be reported as enrolled in the P-TECH program. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) If P-TECH-INDICATOR-CODE is "1", then GRADE-LEVEL-CODE from student school association must be "09"-"12". F 1, 3, 4 X A student enrolled in the Pathways in Technology (P-TECH) program must be in grade level "09"-"12"

SB 22 Pathways in Technology – Business Validations P-TECH students will be verified that they are enrolled on a campus that is approved for the P-TECH program. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) If P-TECH-INDICATOR-CODE is "1", then CAMPUS-ID-OF-ENROLLMENT from the student school association must be a campus approved to have a P-TECH program. F 1, 3 X A student enrolled in the P-TECH program must have a TX-CampusIdOfEnrollment that is approved to have a Pathways in Technology (P-TECH) program.

SB 22 Pathways in Technology – Q & A
Question: How does a LEA become a P-TECH school? Answer: In order to be designated a P-TECH school, the LEA must apply to the Texas Education Agency. More information on this process can be found on the Texas Education Agency’s website:

Question: If a student moves from one school, where the student was designated as P-TECH, to another school that does not offer the P-TECH program, how should the student be coded? Answer: P-TECH coding only applies to the student if the school the student is enrolled in offers the P-TECH program.

Question: Will the P-TECH indicator be used for students who were enrolled at any time during the school year? Answer: The P-TECH indicator should be reported for a student that was enrolled on the PEIMS Fall snapshot date for Submission 1, at any point in the year for Submission 3, and then if the student is reported in Submission 4 for a summertime program.

2018-2019 crisis code deletions and additions (c178)
Simple Solution. Brighter Futures. crisis code deletions and additions (c178) April 2018 Presented by: Region One PEIMS Dept.

C178 CRISIS-CODE The CRISIS-CODE indicates a state health or weather-related event that impacts a group of students. CRISIS-CODE 5A-5C and 06 have been deleted. Crisis codes 5, 5A, 5B, 5C, and 6 were activated for the school year and have been or will be deactivated for the school year. To provide additional crisis codes to be available for future crises, codes have been added to C178 – CRISIS-CODE table for future use.

C178 CRISIS-CODE CRISIS-CODE 5A-5C and 06 have been deleted. Code
Table ID Name XML Name Date Issued Updated C178 CRISIS-CODE TX-CrisisIndicatorType 7/31/2008 10/5/2017 Translation 00 Student Was Not Affected By A Health Or Weather Related Crisis 5A This specific code indicates a student was enrolled or was eligible to enroll in an LEA impacted by Hurricane Harvey , and the student enrolled in a different LEA during the school year. 5B This specific code indicates a student was enrolled or was eligible to enroll in an LEA impacted by Hurricane Harvey, and the student enrolled in another campus in the same LEA during the school year. 5C This specific code indicates a student is identified as homeless because of Hurricane Harvey but has remained enrolled in their home campus during the school year. 06 Indicates that a student enrolled in a Texas public school during the school year as a result of being displaced from their residence by Hurricane Irma, Hurricane Maria, or any other hurricane labeled as such by the National Hurricane Center, other than Hurricane Harvey 07 Reserved For Future Health Or Weather Related Crisis

C178 CRISIS-CODE Crisis Codes have been added to the C178 CRISIS-CODE code table. Code Table ID Name XML Name Date Issued Updated C178 CRISIS-CODE TX-CrisisIndicatorType 7/31/2008 12/1/2017 Translation 08 Reserved For Future Health Or Weather Related Crisis 09 10 11 12 13 14

C178 CRISIS-CODE (cont’d)
Table ID Name XML Name Date Issued Updated C178 CRISIS-CODE TX-CrisisIndicatorType 7/31/2008 12/1/2017 Translation 15 Reserved For Future Health Or Weather Related Crisis 16 17 18 19 20 21 22

C178 CRISIS-CODE (cont’d)
Table ID Name XML Name Date Issued Updated C178 CRISIS-CODE TX-CrisisIndicatorType 7/31/2008 12/1/2017 Translation 23 Reserved For Future Health Or Weather Related Crisis 24 25 26 27 28 29 30

HB 357 – Prekindergarten Program for Star of Texas recipients
Simple Solution. Brighter Futures. HB 357 – Prekindergarten Program for Star of Texas recipients April 2018 Presented by: Region One PEIMS Dept.

HB 357 – Star of Texas Award - Background
HB 357, passed during the 85th legislative session (2017), establishes free public prekindergarten for children of peace officers, firefighters, and first responders who have demonstrated remarkable courage and heroism in serving and protecting their communities throughout the state who are eligible for the Star of Texas Award. Eligibility is defined as a person who has been awarded the Star of Texas Award and has presented proof through one of the following pieces of documentation: Resolution (certificate) awarded to the individual List can be found on the Office of the Governor’s website Letter from the Governor Letter from a state representative (House or Senate)

HB 357 – Star of Texas Award TSDS PEIMS Changes
To implement the statute, TEA has added a new data element to the StudentExtension complex type. Add code E1601 – STAR-OF-TEXAS-INDICATOR-CODE to the StudentExtension complex type for the Fall and Summer submissions (Submissions 1 and 3). Business Validations added/updated to support E1601 – STAR-OF- TEXAS-INDICATOR-CODE. Definition: STAR-OF-TEXAS-INDICATOR-CODE indicates that the student is eligible for free public prekindergarten because they are the child of a person awarded the Star of Texas Award.

HB 357 – Star of Texas Award TSDS PEIMS Changes
Data Element Characteristics: Element ID – E1601 Data Element – STAR-OF-TEXAS-INDICATOR-CODE XML Name – TX-StarOfTexasIndicator Code Table ID – C088 Length – 1 Data Type – CODED Pattern – # Submission – 1 and 3 Mandatory – No This is reported for ALL students coded as PK in Submission 1. This is reported for ALL students coded as PK in Submission 3.

HB 357 Star of Texas Data Validations A child of a Star of Texas Award recipient is eligible for free public prekindergarten. Therefore, a campus may report the student eligible for ADA funding in Submission 1. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (revised) If GRADE-LEVEL-CODE is "PK" and ADA-ELIGIBILITY-CODE is "1", "2", "3", or "6", then either LEP-INDICATOR-CODE must be "1", ECONOMIC-DISADVANTAGE-CODE must be "01", "02", or "99", MILITARY-CONNECTED-STUDENT-CODE must be "4", FOSTER-CARE-INDICATOR-CODE must be "1" or "2", HOMELESS-STATUS-CODE must be a value other than "0", or STAR-OF-TEXAS-INDICATOR-CODE must be "1". F 1 X A student that is enrolled in "PK" as an eligible student must be reported as one or more of the following: LEP, economically disadvantaged, military connected, a current or former foster care child, homeless, or the child of a Star of Texas Award recipient. Rule has been revised to include “Star of Texas”.

HB 357 Star of Texas Data Validations A child of a Star of Texas Award recipient is eligible for free public prekindergarten. Therefore, a campus may report eligible days present for these prekindergarten students in Submission 3. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (revised) If GRADE-LEVEL-CODE is "PK" and TOTAL-ELIGIBLE-DAYS-PRESENT is greater than "0000", then either LEP-INDICATOR-CODE should be "1", ECONOMIC-DISADVANTAGE-CODE should be "01", "02", or "99", MILITARY-CONNECTED-STUDENT-CODE should be "4", FOSTER-CARE-INDICATOR-CODE should be "1" or "2", HOMELESS-STATUS-CODE should be a value other than "0", or STAR-OF-TEXAS-INDICATOR-CODE should be "1". S 3 X A student that is reported with eligible attendance in TX-GradeLevel "PK" should be reported as one or more of the following: LEP, economically disadvantaged, military connected, a current or former foster care child, homeless, or the child of a Star of Texas Award recipient. Star of Texas Award recipient was added for the school year.

HB 357 Star of Texas Data Validations The Star of Texas Indicator Code must be reported for all students that are in grade PK. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (new) If GRADE-LEVEL-CODE is "PK", then STAR-OF-TEXAS-INDICATOR-CODE must not be blank. F 1, 3 X TX-StarOfTexasIndicator must be reported for students in grade "PK". This code will not be widely reported as “1” due to the limited number of recipients to date. Advisable that SIS vendors default the code to “0”.

HB 357 Star of Texas Data Validations The Star of Texas Indicator Code cannot be reported for students that are not in grade PK. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (new) If GRADE-LEVEL-CODE is not "PK", then STAR-OF-TEXAS-INDICATOR-CODE must be blank. F 1, 3 X TX-StarOfTexasIndicator is only reported for students in grade "PK".

HB 357 – Star of Texas Award Additional Information
You can find additional information regarding eligibility for prekindergarten at the following webpage: Early Childhood Education Free Prekindergarten: Star of Texas Award Eligibility Criterion (TAA)

hb 22 industry certifications
Simple Solution. Brighter Futures. hb 22 industry certifications April 2018 Presented by: Region One PEIMS Dept.

CONTENTS Industry Certification Reporting Requirement Changes (HB 22) Addition/Deletion of Codes for the C214 – INDUSTRY- CERTIFICATION-LICENSURE-CODE table

2017-2018 School Year Changes to Industry Certifications Reporting
In the Fall of , the Texas Education Data Standards (TEDS) were revised to allow all high school graduates, who had achieved a post-secondary certification, to be reported as such regardless of the high school graduation plan. Formerly, the reporting was limited to Foundation High School Program (FHSP) graduates. This change was necessary since HB 22 changed the Accountability Ratings in the Student Achievement Domain to include any student that earned a post-secondary certification.

2018-2019 School Year Changes to Industry Certifications Reporting
Due to the importance of industry certification data in the accountability system, and to ensure that all schools are aware of the reporting opportunity on high school graduates regarding Post-Secondary Industry Certifications and Licensures, the Texas Education Agency has made the FIRST- POST-SECONDARY-INDUSTRY-CERTIFICATION-LICENSURE a mandatory field in the StudentGraduationProgramExtension complex type.

HB 22 Industry Certification Business Validation Changes Revised rule to apply to all graduates and not just Foundation High School Program (FHSP) graduates. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (revised) If LEAVER-REASON-CODE is "01", then there must be student graduation program data with a matching TX-UNIQUE-STUDENT-ID. F 1 X If a leaver has graduated, then student graduation program data must be reported for that student. Business Rule Text was: If LEAVER-REASON-CODE is "01" and GRADUATION-TYPE-CODE is "34" or "54"-"57", then there must be student graduation program data with a matching TX-UNIQUE-STUDENT-ID. Business Meaning was: If a leaver has graduated under the Foundation High School Program (TX-GraduationTypeCode "34" or "54"-"57"), then student graduation program data must be reported for that student. Note: Graduates with TX-GraduationTypeCode "35" do not report FHSP Distinguished Level of Achievement or the FHSP Endorsement Indicators, so they do not report graduation program data.

CONTENTS Industry Certification Reporting Requirement Changes (HB 22) Addition/Deletion of Codes for the C214 – INDUSTRY- CERTIFICATION-LICENSURE-CODE table

C214 INDUSTRY-CERTIFICATION-LICENSURE-CODE
For the school year the C214 – INDUSTRY- CERTIFICATION-LICENSURE-CODE table has been updated to consolidate ASE Heating and ASE Air Conditioning into one code as they are issued as one industry certification. 110-ASE Air Conditioning has been deleted. 180-ASE Heating has been deleted 181-ASE Heating and Air Conditioning has been added. The reason for this change is that the ASE Air Conditioning and ASE Heating are earned as one certification and not two different certifications.

INDUSTRY-CERTIFICATION-LICENSURE-CODE
C214 INDUSTRY-CERTIFICATION-LICENSURE-CODE Code 110-ASE Air Conditioning and 180-ASE Heating have been deleted from the C214 code table. Code Table ID Name XML Name Date Issued Updated C214 INDUSTRY-CERTIFICATION-LICENSURE-CODE TX-IndustryCertificationLicensureCode 3/1/2017 3/1/2018 Translation 000 Not Applicable 100 API Welding 110 ASE Air Conditioning 120 ASE Auto Transmission 130 ASE Automobile Service Technology 140 ASE Brakes 150 ASE Electronic Systems 160 ASE Engine Performance 170 ASE Engine Repair 180 ASE Heating 181 ASE Heating and Air Conditioning 190 ASE Maintenance Light Repair Code 110 and 180 have been deleted.

INDUSTRY-CERTIFICATION-LICENSURE-CODE
C214 INDUSTRY-CERTIFICATION-LICENSURE-CODE Code 181 – ASE Heating and Air Conditioning has been added to the C214 code table. Code Table ID Name XML Name Date Issued Updated C214 INDUSTRY-CERTIFICATION-LICENSURE-CODE TX-IndustryCertificationLicensureCode 3/1/2017 3/1/2018 Translation 000 Not Applicable 100 API Welding 120 ASE Auto Transmission 130 ASE Automobile Service Technology 140 ASE Brakes 150 ASE Electronic Systems 160 ASE Engine Performance 170 ASE Engine Repair 181 ASE Heating and Air Conditioning 190 ASE Maintenance Light Repair 181 has been added to the C214 code table.

SB 1153 Intervention / Section 504
Simple Solution. Brighter Futures. SB 1153 Intervention / Section 504 April 2018 Presented by: Region One PEIMS Dept.

SB 1153 Intervention / Section 504 Background
SB 1153, passed during the 85th legislative session (2017), requires school districts and open-enrollment charter schools to report on students for whom the school used intervention strategies. An intervention strategy is a strategy in a multi-tiered system of supports that is above the level of intervention generally used in the system with all children. (TEC ) School districts and open-enrollment charter schools report on students under Section 504 that received aids, accommodations, or services during the course of the school year.

SB 1153 Intervention / Section 504 TSDS PEIMS Changes
To comply with the statute: E1602 – INTERVENTION-STRATEGY-INDICATOR-CODE has been added to the StudentProgramExtension complex type. E1603 – SECTION-504-INDICATOR-CODE has been added to the StudentProgramExtension complex type. Added business validations to support new elements.

Definition: E1602 – INTERVENTION-STRATEGY-INDICATOR-CODE indicates that a student enrolled at the campus participated in an intervention strategy at any time during the school year. (TEC ) Element ID – E1602 Element Name – INTERVENTION-STRATEGY-INDICATOR-CODE XML Name – TX-InterventionStrategyIndicator Code Table ID – C088 Length – 1 Data Type – CODED Pattern - # Submission – 1 and 3 Mandatory – Yes, in both.

Definition: E1603 – SECTION-504-INDICATOR-CODE indicates that a student received assistance through either an aid, accommodation, or service under Section 504 Rehabilitation Act of 1973 at any time during the school year. (TEC ) Element ID – E1603 Element Name – SECTION-504-INDICATOR-CODE XML Name – TX-Section504Indicator Code Table ID – C088 Length – 1 Data Type – CODED Pattern - # Submission – 1 and 3 Mandatory – Yes, in both.

SB 1153 Intervention / Section 504 Business Validation Changes Intervention Strategy Indicator Code and the Section 504 Indicator Code are mandatory fields for enrolled students on the StudentProgramExtension complex type for Submission 1. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter J (Revised) For a Student Program, the following must be provided: TX-UNIQUE-STUDENT-ID, BILINGUAL-PROGRAM-TYPE-CODE, CAREER-AND-TECHNICAL-ED-IND-CD, ESL-PROGRAM-TYPE-CODE, GIFTED-TALENTED-INDICATOR-CODE, SPECIAL-ED-INDICATOR-CODE, INTERVENTION-STRATEGY-INDICATOR-CODE, and SECTION-504-INDICATOR-CODE. F 1 X For a Student Program, the following must be provided: StudentUniqueStateId, TX-Bilingual, TX-CareerAndTechnologyEd, TX-ESL, TX-GiftedAndTalented, TX-SpecialEducation, TX-InterventionStrategyIndicator, and TX-Section504Indicator.

SB 1153 Intervention / Section 504 Business Validation Changes Intervention Strategy Indicator Code and the Section 504 Indicator Code are mandatory fields for enrolled students on the StudentProgramExtension complex type for Submission 3. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter K (Revised) For a Student Program, the following must be provided: TX-UNIQUE-STUDENT-ID, CAREER-AND-TECHNICAL-ED-IND-CD, GIFTED-TALENTED-INDICATOR-CODE, PREGNANCY-RELATED-SERVICES, SPECIAL-ED-INDICATOR-CODE, INTERVENTION-STRATEGY-INDICATOR-CODE, and SECTION-504-INDICATOR-CODE. F 3 X For a Student Program, the following must be provided: StudentUniqueStateId, TX-CareerAndTechnologyEd, TX-GiftedAndTalented, TX-PregnancyRelatedSvcs, TX-SpecialEducation, TX-InterventionStrategyIndicator, and TX-Section504Indicator.

SB 1153 Intervention / Section 504 Business Validation Changes This rule verifies that at least one student is reported as Section While all schools may not have Section 504 students, many schools will. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) At least one student program should have a SECTION-504-INDICATOR-CODE of "1". S 1, 3 X There should be at least one student that has received assistance through either an aid, accommodation, or service under Section 504 Rehabilitation Act of 1973.

SB 1153 Intervention / Section 504 Business Validation Changes A dyslexic student should be reported as Section 504. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) If DYSLEXIA-INDICATOR-CODE is "1", then SECTION-504-INDICATOR-CODE should be "1". S 1 X A dyslexic student should be identified as having received assistance through either an aid, accommodation, or service under Section 504 Rehabilitation Act of 1973.

SB 1153 Intervention / Section 504 Business Validation Changes A student should not be reported as both having participated in an Intervention Strategy and as Section 504. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (New) INTERVENTION-STRATEGY-INDICATOR-CODE and SECTION-504-INDICATOR-CODE should not both be "1". S 1, 3 X A student should not be identified as both having participated in an intervention strategy and having received assistance through either an aid, accommodation, or service under Section 504 Rehabilitation Act of 1973.

SB 1153 Intervention / Section 504 Business Validation Changes A Section 504 student should not be reported as a Special Education student. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter If SECTION-504-INDICATOR-CODE is "1", then SPECIAL-ED-INDICATOR-CODE should be "0". s 1, 3 X A student who has received assistance through either an aid, accommodation, or service under Section 504 Rehabilitation Act of 1973 should not also be reported as participating in Special Education. The Special Education Division has stated that a student should not be identified as both Section 504 and Special Education.

Title-I-PART-A Services and Support services
Simple Solution. Brighter Futures. Title-I-PART-A Services and Support services April 2018 Presented by: Region One PEIMS Dept.

Title I Part A Services and Support Services Reporting Changes
Title I Part A Services is collected as a requirement by the United States Department of Education. Due to a change in federal data reporting requirements, the seven Title I services will no longer be reported to the Texas Education Agency.

The following elements have been removed from the StudentTitleIPartAProgramAssociationExtension complex type for the school year Submission 3: E TITLE-I-PART-A-READING-INDICATOR-CODE E TITLE-I-PART-A-MATHEMATICS-INDICATOR-CODE E TITLE-I-PART-A-SCIENCE-INDICATOR-CODE E TITLE-I-PART-A-SOCIAL-STUDIES-INDICATOR-CODE E TITLE-I-PART-A-GUIDANCE-COUNSELING-SERVICES-INDICATOR- CODE E TITLE-I-PART-A-SOCIAL-WORK-SERVICES-INDICATOR-CODE E TITLE-I-PART-A-HEALTH-SERVICES-INDICATOR-CODE

PEIMS Element ID Data Element XML Name XML Simple Type Name 1 M 2 3 4 Len Data Type Code Table ID StudentTitleIPartAProgramAssociation Complex Type ** Reference Complex Type StudentReference StudentReferenceType Y 9 CODED Complex Type StudentIdentity StudentIdentityType E1523 TX-UNIQUE-STUDENT-ID StudentUniqueId UniqueStudentIdentifier 10 NUMERIC EducationalOrganizationReference EducationalOrgReferenceType 6 EducationalOrgIdentity EducationalOrgIdentityType E0212 DISTRICT-ID StateOrganizationId IdentificationCode StudentTitleIPartAProgramAssociationExtension Complex Type E0782 CAMPUS-ID-OF-ENROLLMENT TX-CampusIdOfEnrollment TX-CampusId E0894 TITLE-I-PART-A-INDICATOR-CODE TX-TitleIPartAIndicator TX-TitleIPartAParticipantType C122

Title I Part A Services and Support Services Business Rule Revisions Rule was revised to remove Title I Services and Support Services data elements. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter B (Revised) For a Student Title I Part A Program Association the following must be provided: DISTRICT-ID, TX-UNIQUE-STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, and TITLE-I-PART-A-INDICATOR-CODE. F 3 X For a Student Title I Part A Program Association, the following must be provided: StateOrganizationId (EducationOrganizationReference), StudentUniqueStateId, TX-CampusIdOfEnrollment, and TX-TitleIPartAIndicator. Business Rule Text was: For a Student Title I Part A Program Association the following must be provided: DISTRICT-ID, TX-UNIQUE-STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, and TITLE-I-PART-A-INDICATOR-CODE. TITLE-I-PART-A-READING-INDICATOR-CODE, TITLE-I-PART-A-MATHEMATICS-INDICATOR-CODE, TITLE-I-PART-A-SCIENCE-INDICATOR-CODE, TITLE-I-PART-A-SOCIAL-STUDIES-INDICATOR-CODE, TITLE-I-PART-A-GUIDANCE-COUNSELING-SERVICES-INDICATOR-CODE, TITLE-I-PART-A-SOCIAL-WORKSERVICES-INDICATOR-CODE, TITLE-I-PART-A-HEALTH-SERVICES-INDICATOR-CODE, Business Meaning Texas was: For a Student Title I Part A Program Association, the following must be provided: StateOrganizationId (EducationOrganizationReference), StudentUniqueStateId, TX-CampusIdOfEnrollment, TX-TitleIPartAReadingIndicator, TX-TItleIPartAMathematicsIndicator, TX-TItleIPartAScienceIndicator, TX-TitleIPartASocialStudiesIndicator, TX-GuidanceCounselingServices, TX-SocialWorkServices, TX-HealthServices, and TX-TitleIPartAIndicator.

Title I Part A Services and Support Services Business Rule Deletions
Rule Text / Business Meaning Reason for Deletion (Deleted) If TITLE-I-PART-A-INDICATOR-CODE is "6", then TITLE-IPART-A-READING-INDICATOR-CODE, TITLE-I-PART-AMATHEMATICS-INDICATOR-CODE, TITLE-I-PART-ASCIENCE-INDICATOR-CODE, TITLE-I-PART-A-SOCIALSTUDIES-INDICATOR-CODE, TITLE-I-PART-A-GUIDANCECOUNSELING-SERVICES-INDICATOR-CODE, TITLE-I-PARTA-SOCIAL-WORK-SERVICES-INDICATOR-CODE, and TITLE-IPART-A-HEALTH-SERVICES-INDICATOR-CODE must indicate the student is not receiving services. Data elements associated with the rule have been retired for the school year. If a student attends a campus that offers the Title I, Part A schoolwide program, then none of the Title I, Part A instructional and support services can be specifically reported.

Title I Part A Services and Support Services Business Rule Deletions
Rule Text / Business Meaning Reason for Deletion (Deleted) If TITLE-I-PART-A-INDICATOR-CODE is "7", "9" or "A", then at least one of TITLE-I-PART-A-READING-INDICATOR-CODE, TITLE-I-PART-A-MATHEMATICS-INDICATOR-CODE, TITLE-IPART-A-SCIENCE-INDICATOR-CODE, TITLE-I-PART-ASOCIAL-STUDIES-INDICATOR-CODE, TITLE-I-PART-AGUIDANCE-COUNSELING-SERVICES-INDICATOR-CODE, TITLE-I-PART-A-SOCIAL-WORK-SERVICES-INDICATORCODE, or TITLE-I-PART-A-HEALTH-SERVICES-INDICATORCODE must have a value of "1". Data elements associated with the rule have been retired for the school year. If a student is participating in the Title I, Part A program under "targeted assistance", "services for the neglected", or "services for the homeless", then the specific Title I services provided for the student must be reported.

2018-2019 discipline data reporting changes (hb 674 and hb 1935)
Simple Solution. Brighter Futures. discipline data reporting changes (hb 674 and hb 1935) April 2018 Presented by: Region One PEIMS Dept.

CONTENTS Out-of-School Suspensions (HB 674) DISCIPLINARY-ACTION-REASON-CODE (C165)

Out-of-School Suspensions (HB 674)
HB 674, passed during the 85th Legislative session (2017), amends Texas Education Code TEC to limit the conditions under which a student below grade three may be placed in an out-of-school suspension (OSS).

A student who is enrolled in a grade level below grade three may not be placed in out-of-school suspension unless, while on school property or while attending a school-sponsored or school-related activity on or off of school property, the student engages in: Conduct that contains the elements of an offense related to weapons under Section or Penal Code; Conduct that contains the elements of a violent offense under Section , , 22.02, or Penal Code; Selling, giving, or delivering to another person or possessing, using, or being under the influence of any amount of: Marihuana or controlled substance, A dangerous drug, or An alcoholic beverage.

Out-of-School Suspensions (HB 674) This rule displays an error when a school reports an out-of-school suspension for a prohibited reason. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (new) If this student’s GRADE-LEVEL-CODE is “EE”, “PK”, “KG”, “01”, or “02”, and DISCIPLINARY-ACTION-CODE is “05” or “25”, then DISCIPLINARY-ACTION-REASON-CODE must be "04", "05", "11", "12", "13", "14", "27", "28”, "29", “30”, "31", or “32”. S 3 X A student under TX-GradeLevel “03” may not receive an out-of-school suspension (TX-DisciplinaryActionCode “05” or “25”), unless they are being disciplined for one of the following TX-DisciplinaryActionReasons: "04", "05", "11", "12", "13", "14", "27", "28”, "29", “30”, "31", or “32”.

IF a student is below grade three and they are assigned Out-Of-School Suspension (C164 – DISCIPLINARY-ACTION-CODE 05) or Partial Day Out-Of-School Suspension (C164 – DISCIPLINARY-ACTION-CODE 25) then the reason (C165 DISCIPLINARY- ACTION-REASON-CODE) for the assignment must be one of the following: 04 - Possessed, Sold, Used, Or Was Under The Influence Of Marihuana Or Other Controlled Substance – TEC §§ (a)(2)(C) and (b) 05 - Possessed, Sold, Used, Or Was Under The Influence Of An Alcoholic Beverage – TEC §§37.006(a)(2)(D) and (b) 11 – Brought a Firearm to School - TEC (e) or Unlawful Carrying of a Handgun under Penal Code TEC (a)(1) 12 – Unlawful Carrying of a Location-Restricted Knife under Penal Code TEC (a)(1) (Location-Restricted Knife - blade longer than 5.5 inches) 13 – Unlawful Carrying of a Club under Penal Code TEC (a)(1) 14 –Conduct Containing the Elements of an Offense Relating to Prohibited Weapons Under Penal Code TEC (a)(1)

Out-of-School Suspensions (HB 674) cont’d
27 - Assault Under Penal Code §22.01(a)(1) Against a school district employee or volunteer – TEC §37.007(b)(2)(c) 28 – Assault Under Penal Code §22.01(a)(1) Against someone other than a school district employee or volunteer – TEC §37.006(a)(2)(B) 29- Aggravated Assault Under Penal Code §22.02 Against a school district employee or volunteer – TEC §37.007(d) 30 – Aggravated Assault Under Penal Code §22.02 Against someone other than a school district employee or volunteer – TEC § (a)(2)(A) 31 – Sexual Assault Under Penal Code § Or Aggravated Sexual Assault Under Penal Code § Against a school district employee or volunteer – TEC §37.007(d) 32 - Sexual Assault Under Penal Code § Or Aggravated Sexual Assault Under Penal Code § Against someone other than a school district employee or volunteer – TEC §37.007(a)(2)(A)

Appendix E / 8.E – Additional PEIMS Information Related to Discipline Data Reporting Appendix E has been updated to include additional guidance regarding suspensions of students below grade three. What is the minimum grade for suspending a student with an out-of-school suspension? If a student is enrolled in a grade level below grade three, he/she may not be placed in out-of-school suspension unless the student engages in one of the following actions: Offense related to weapons Offense under 22.1, 22.1, 22.02, or Penal code Offense related to drugs

Out-of-School Suspensions (HB 674) cont’d
What is the statutory alternative to suspending a student below grade three with an out-of-school-suspension? Development of a program that provides a disciplinary alternative for students enrolled in a grade level below grade three. The program must be: be age-appropriate and research-based; provide models for positive behavior; promote a positive school environment; provide alternative disciplinary courses of action that do not rely on the use of in-school suspension, out-of-school suspension, or placement in a disciplinary alternative education program to manage student behavior; and provide behavior management strategies, including: positive behavioral intervention and support; trauma-informed practices; social and emotional learning; a referral for services, as necessary; and restorative practices.

CONTENTS Out-of-School Suspensions (HB 674) DISCIPLINARY-ACTION-REASON-CODE (C165)

C165 DISCIPLINARY-ACTION-REASON-CODE
House Bill 1935 (85th Legislative Session), updated language in the Texas Family Code and the Texas Penal Code , 46.02, 46.03, 46.06, and regarding the term “illegal knife”. “Illegal knife” has been replaced by “location-restricted knife”.

DISCIPLINARY-ACTION-REASON-CODE
C165 DISCIPLINARY-ACTION-REASON-CODE Code 12 was updated to read “Location-Restricted Knife” instead of “Illegal Knife” Appendix E / 8.E – Additional PEIMS Information Related to Discipline Data Reporting Appendix E has been updated to include the new language of “location-restricted knife”. Code Table ID Name XML Name Date Issued Updated C165 DISCIPLINARY-ACTION-REASON-CODE TX-DisciplinaryActionReasonType 3/2/1998 12/1/2017 Translation 12 Unlawful Carrying of a Location-Restricted Knife under Penal Code TEC (a)(1) (Location-Restricted Knife - blade longer than 5.5 inches)

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2018-2019 Business Rule Changes (ESC)
Simple Solution. Brighter Futures. Business Rule Changes (ESC) April 2018 Presented by: Region One PEIMS Dept.

18-19 Student Rule Changes New rule to display an error when an IEP Continuer is also reported as a graduate. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (new) If IEP-CONTINUER-INDICATOR-CODE is "1", then there not must be leaver data with a matching TX-UNIQUE-STUDENT-ID and LEAVER-REASON-CODE "01". F 1 X If a student is reported as an IEP continuer, then leaver data indicating that the student has graduated must not be sent for that student. In addition to the business validation rules that have changed due to various legislation discussed during this training, please take note of other rule changes from the cumulative change logs for sections 5 and 8.5. Other rules changes come from: Quality assurance discoveries Support questions Program area requests

18-19 Student Rule Changes New rule to prevent Title I Part A program data from being reported for a student who is not enrolled on the Fall snapshot date. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (new) For each student Title I Part A program association, there must be a student with a matching TX-UNIQUE-STUDENT-ID and AS-OF-STATUS-CODE of "B", "D", "F", or "X". F 1 X For each student Title I Part A program association reported, there must be a matching student reported who is enrolled on the Fall snapshot date.

18-19 T-STEM Educational Organization Rule Change LEAs that are approved as a Texas Science, Technology, Engineering, and Mathematics (T-STEM) Academy will be required to report participation at the student level. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (new) For each campus registered with TEA as an approved Texas Science, Technology, Engineering, and Mathematics (T-STEM) Academy campus, there should be at least one student with T-STEM-INDICATOR-CODE of "1", or else a warning will display for verification S 1, 3, 4 X Each campus approved as a Texas Science, Technology, Engineering, and Mathematics (T-STEM) Academy campus should report at least one student as enrolled in the program.

18-19 T-STEM Student Rule Change T-STEM students will be verified that they are enrolled on a campus approved as a T-STEM Academy. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (new) If T-STEM-INDICATOR-CODE is "1", then CAMPUS-ID-OF-ENROLLMENT from the student school association must be a campus approved as a T-STEM campus. F 1, 3, 4 X A student enrolled as a T-STEM participant must have a TX-CampusIdOfEnrollment that is an approved Texas Science, Technology, Engineering, and Mathematics (T-STEM) Academy campus.

18-19 ECHS Educational Organization Rule Change LEAs that are approved as an Early College High School (ECHS) will be required to report participation at the student level. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (new) For each campus registered with TEA as an approved Early College High School (ECHS) campus, there should be at least one student with ECHS-INDICATOR-CODE of "1", or else a warning will display for verification S 1, 3, 4 X Each campus approved as an Early College High School (ECHS) campus should report at least one student as enrolled in the program.

18-19 ECHS Student Rule Change Early College High School (ECHS) students will be verified that they are enrolled on a campus approved as an Early College High School. Rule Applies To Rule # Rule Text / Business Meaning Error Level TSDS PEIMS Sub ESC District Campus Charter (new) If ECHS-INDICATOR-CODE is "1", then CAMPUS-ID-OF-ENROLLMENT from the student school association must be a campus approved as an ECHS campus. F 1, 3, 4 X A student enrolled as a ECHS participant must have a TX-CampusIdOfEnrollment that is an approved Early College High School (ECHS) campus.

18-19 Special Ed Flexible Attendance Rule Changes New rule to prevent Special Ed Flexible Attendance eligible days (non-Speech Therapy) from being greater than regular Flexible Attendance eligible days. Rule Applies To Rule # Rule Text / Business Meaning Error Level PEIMS Sub ESC District Campus Charter (new) For a particular TX-UNIQUE-STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, and GRADE-LEVEL-CODE, the sum of all instances of FLEX-ATTEND-DAYS-ELIGIBLE-IN-INSTR-SETTING (where INSTRUCTIONAL-SETTING-CODE is not "00") must not be greater than (FLEX-ATTEND-TOTAL-ELIGIBLE-MINUTES-PRESENT/240) on the matching Flexible Attendance. F 3, 4 X For a student reported with special education flexible attendance, the total of all TX-TotalEligibleDaysPresent in any instructional setting other than Speech Therapy must not be greater than (TX-TotalEligibleMinutesPresent/240) on the matching flexible attendance item. Each increment of 240 minutes is converted to one day of eligible days present. NOTE: Refer to “Special Note about Attendance Context Rules” for guidance on matching attendance data.

18-19 Special Ed Flexible Attendance Rule Changes New rule to prevent Special Ed Flexible Attendance eligible days (Speech Therapy) from being greater than regular Flexible Attendance eligible days. Rule Applies To Rule # Rule Text / Business Meaning Error Level PEIMS Sub ESC District Campus Charter (new) For a particular TX-UNIQUE-STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, REPORTING-PERIOD-INDICATOR-CODE, and GRADE-LEVEL-CODE, the sum of all instances of FLEX-ATTEND-DAYS-ELIGIBLE-IN-INSTR-SETTING (where INSTRUCTIONAL-SETTING-CODE is "00") must not be greater than (FLEX-ATTEND-TOTAL-ELIGIBLE-MINUTES-PRESENT/240) on the matching Flexible Attendance. F 3, 4 X For a student reported with special education flexible attendance, the total of all TX-TotalEligibleDaysPresent in the Speech Therapy instructional setting must not be greater than (TX-TotalEligibleMinutesPresent/240) on the matching flexible attendance item. Each increment of 240 minutes is converted to one day of eligible days present. NOTE: Refer to “Special Note about Attendance Context Rules” for guidance on matching attendance data.

18-19 Career and Tech Ed Flexible Attendance Rule Change New rule to prevent Career and Tech Flexible Attendance minutes from being greater than regular Flexible Attendance eligible minutes. Rule Applies To Rule # Rule Text / Business Meaning Error Level PEIMS Sub ESC District Campus Charter (new) For each Career and Technical Education Flexible Attendance data item, FLEX-ATTEND-TOTAL-CAREER-TECH-MINUTES-PRESENT must not be greater than FLEX-ATTEND-TOTAL-ELIGIBLE-MINUTES-PRESENT on the matching Flexible Attendance. F 3, 4 X A student’s CTE flexible attendance TX-TotalEligibleMinutesPresent must not be greater than TX-TotalEligibleMinutesPresent on their matching flexible attendance item. NOTE: Refer to “Special Note about Attendance Context Rules” for guidance on matching attendance data

18-19 Discipline Rule Changes Added Disciplinary Action Code 27 “mandatory action not taken for a special education student” to this rule, because disciplinary actions for special education students must be reported with a Primary Disability Code. Rule Applies To Rule # Rule Text / Business Meaning Error Level PEIMS Sub ESC District Campus Charter (revised) If DISCIPLINARY-ACTION-CODE is "27" or "50"-"61", then PRIMARY-DISABILITY-CODE must not be "00" or blank. F 1 X If the TX-DisciplinaryActionCode reported for a student is "mandatory action not taken for a special education student" (27), or one that indicates an assignment as a "result of a determination by a non-district special education hearing officer" (50-61), then a TX-PrimaryDisability must be reported.

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Student Category CHANGES FOR THE SCHOOL YEAR

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