1. Laptop Allotment Policy
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Cluster VI
Laptop Allotment Policy
Responses to High Frequency Inputs
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2. SRIJANed Theme 1 – Laptop Buyback 2016 SRIJAN Inputs SRIJANed Output
Laptop should be replaced with new or upgraded version when it exceeds 24 months as per the buy back policy(15%) of WDV at that time.
Replacement of laptop after completion of three years only.
While returning laptop latest OS should be updated. Genuine copies of OS should be provided to the employee.
The laptop OS will have the latest updates available at Tata Power.
In case of superannuation, the laptop should be given free of cost if it is more than 1 year old.
This suggestion is not tenable.
Buying of laptops should be discretionary as employee has to buy software licenses which is often more costly than the cost of the hardware.
We can explore this option in future.
SRIJANed
2016 2

3. SRIJANed Theme 1 – Laptop Buyback 2016 SRIJAN Inputs SRIJANed Output
Choice of brand/vendors should be made available to employees so that buy- back policy is more favorable.
Laptops would be procured and allotted as per the ICT Policy & Procedures of the company, based on prevailing standard specifications from time to time, from an established pool of laptop manufacturer vendors. The specifications of the laptops available would be published on 'Sangam' from time to time.
There should be a facility in the policy for returning back of the Laptop to Company or given to CR Department for future requirement.
Employee may donate to CR department on their own.
Process to be defined for surrendering old laptop.
The process has been elaborated in the revised policy.
Laptops to be taken on lease & not bought so that employees are not forced to buy the same.
This suggestion is not tenable.
SRIJANed
2016 3

4. Theme 2 – Laptop Maintenance
SRIJAN Inputs
SRIJANed Output
Multiple assets are issued in single employee’s name.
Not allowed as per Policy. This is an administrative issue and it is a mutual responsibility of the individual and ICT team.
Laptop should be up graded with the available latest system (like processor & RAM)
Not recommended technically. Additionally it will also lead to increased cost burden.
SRIJANed
2016 4

5. Theme 3 – Laptop Transfer
SRIJAN Inputs
SRIJANed Output
Transfer of Laptop as asset is not done in case of transfer to or from CGPL,MPL or other Tata Power Group Companies
In case of transfers within the Tata Power group companies, the officer can carry the laptop to the new location and the asset transfer on company’s books would be in line with the company accounting standards and ICT Policy & Procedures. The list of companies is mentioned in Clause 2.2.
If transferred to Tata Group Company, the cost of the Laptop may be charged to the Group Company or Tata Power may keep the laptop with the concerned division and no additional cost should be charged to the employee
This is not feasible as the other Tata group companies will have their own set of rules.
SRIJANed
2016 5

6. SRIJANed Theme 4 – Laptop Theft 2016 SRIJAN Inputs SRIJANed Output
Theft clause should be clear in the policy
The process to be followed in case of theft has been elaborated in the revised policy in clause 5.3.
SRIJANed
2016 6

7. Responses to Individual Inputs
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Any further input to be provided on these responses can be sent to HR Policy Helpdesk at 7

8. Website: www.tatapower.com Email : policy.helpdesk@tatapower.com