1. The Lone Star College System1
13 Locations spread across 1,400 square miles
5 Colleges
2 University Centers
5 Centers
System Office & Training Center
4,800 employees
152 OTS Staff
80,000+ Students
62,476 Credit
19,250 Non-Credit
$420 million bond project
21 new buildings on 10 sites in 18 months!

2. Intergrate IT into the Process2
Challenge
Coordinate core IT infrastructure
Meet instructional needs
Provide innovative classroom technologies
Go beyond the normal involvment
Become a partner that adds value to the project
Learn how the process really works
Establish and document standards
Think outside the box – focus groups with students, faculty and staff
Evaluate all options before setting a standard
Make sure to get documented buy-in from everyone

3. Choose an IT construction consultant that does
Select the Right Design Firm 3
IT Professionals do not have the right skills to handle large construction projects
Choose an IT construction consultant that does
Three stage RFP Process
Written responses with sample design packages
Formal presentation
Detailed reference checks and site visits if possible
IT STAFF
NETWORK SERVICES
PROVIDER
VoIP
VENDOR
A/V CONTRACTOR
NETWORK SERVICES
APPLICATIONS
DEVELOPERS
CABLING VENDOR
END
USERS
DATA NETWORK
Project Manager
MEP
General Contractor
Architects
Facilities
Specialty Consultants
Technology
Project
Manager
The consultants are not a Vendor!
They are an extension of your IT organization for the duration of the projects.

4. Establish Standards Design for Growth! 4
Be invoved in the bidding process for each building
Make sure section 27 identifies your standards
Review all subcontractors to make sure they have the standards document, and have written acknowledgement
Meet with the General Contractor and your Project Team
Design for Growth!
CATV /
MATV
Security
Overhead Page
Ground Bar 4 - 6
"
Riser Cores
Equipment and
Cable Racks
Ladder Rack
IP Backbone Network

5. Technology Friendly Space5
IP Network “Convergence”
Voice Systems
Data Devices
Video Distribution
Building Automation
Security Video
“Technology Vision” Needed
Engage Multiple Teams and Constituencies
Impact on Data Center, Backup Systems, WAN
Other System-Wide Technologies: Conferencing Servers,
Mass Notification Systems

6. Designs and Budgets 6
Square Footage is rarely a meaningful predictor of technology costs
Headcount X 1.15 = Telephone Count
Headcount X 1.25 = Cable Count
Square Footage / 20,000 per = Number of Technology Closets
Budget Guidelines
VoIP Phones: $1,000 per telephone *
Call Centers / Trading: $2,500 per position minimum
Nurse Call: $2,500 per bed minimum
Cabling: $500 to $650 per outlet
Data Centers: $150 to $700 per foot
IP Networks: Wild Card!
Audio / Visual $ -0- to Millions *

7. Managing the Schedule 7
Intergrate IT schedules into the construction planning group’s main schedule
Create Detailed Plan for Opening

8. Be Prepared for Problems8
Expect the unexpected
Phase I Excavation – know your fiber locations, and when the contractors are close to them
Have emergency repair contracts ready!

9. Take a ways! Establish IT standards for construction9
Establish IT standards for construction
Use for all projects large or small
Make sure you are part of the project team from start to finish – Be Engaged!
Enforce your standards – that’s why you set them!
Manage the IT Project Budgets
Prepare for the unexpected – It will happen!
Select Partners not Vendors
There is too much at risk
Shah Ardalan, Vice Chancellor/CIO, Technology Services
Link Alander, Associate Vice Chancellor Technology Services
Lone Star College System