1. Information Management Seminar for Surrey Schools 26 February 2015
Sandown Park Racecourse

2. Welcome & Introductions
09.35 Statutory Returns 2015
Performance & Knowledge Management
10.10 Off Roll Pupils
10.25 Assorted Updates
10.45 COFFEE / TEA
11.15 SIMS Update
11.30 Assessment Update
11.45 Admissions Software
12.15 Questions & Evaluation Forms
12.30 Finish

3. Statutory Returns 2015 School Workforce Census
Pregnancy Related Absence
Equality & Human Rights Commission

4. Statutory Returns 2015 School Workforce Census
Pregnancy Related Absence
Special rules apply to sickness absence which is related to a woman’s pregnancy or to her having given birth.
You should record pregnancy-related illness separately from other kinds of illness and should not count it towards someone’s total sickness record.
You should not pay a woman who is absent for a pregnancy-related illness less than the contractual sick pay she would receive if she was absent for any other illness with a statement of fitness to work (‘fit note’).
You must not take into account a period of absence due to pregnancy-related illness, or maternity leave, when making a decision about a woman’s employment, for example, for disciplinary purposes or if you’re selecting workers for redundancy. Treat sickness absence associated with a miscarriage as pregnancy-related illness.

5. Statutory Returns 2015 School Workforce Census
Pregnancy Related Absence
How to manage this in SIMS or other MIS?
Additional absence type not linked to ‘Sickness’
Awaiting guidance – Capita / DfE

6. Statutory Returns 2015 School Census Spring 2015 DfE database delays
Ensure you enter Notes where necessary
Temporary UPNs
Ensure you have the most up to date Guidance Notes

7. Statutory Returns 2015 School Census Spring 2015
FSM Eligibility & UIFSM for KS1 pupils
all KS1 pupils are entitled to a FSM but be clear which pupils are eligible as this will affect your funding
you can offer your part-time pupils a FSM but it has to be every day and not just for Census day
if your part-time pupils bring a packed lunch from home, you cannot include them in the numbers for funding. If you provide a packed lunch from school, you can include them
make sure you include them in the Census

8. Statutory Returns 2015 School Census Spring 2015 Final allocation
based on actual take-up data derived from an average of the Oct 2014 and Jan schools censuses
In future
an average of figures from previous census returns will be used. It is recognised that schools will experience some fluctuations in pupil take-up due to pupil migration, absence etc. but it is expected that a pattern of meal take-up will be established fairly quickly. Schools will be expected to monitor any changing take-up and manage this appropriately within their existing budget

9. Statutory Returns 2015 School Census Spring 2015
Schools still aren’t recording pupils receiving top up funding correctly. They should usually be statemented pupils who either get additional support (ISPSB) or are in a SEN unit or resource. This means that in January, all pupils shown as being in a unit/resource should also be marked as receiving top up funding
Unit/resource indicator not up to date. Many pupils who joined units in September were not on the January census as being in a unit/resource.
Schools should only show pupils in a unit/resource where the school has a unit/resource that is funded specifically by the LA. Some schools are using this field to record pupils in other SEN groups.
Schools are forgetting to update the part time/ full time indicator and hours at setting indicator for example when a reception pupil who is part time in the autumn term on census day is now full time.
Jill Harris –

10. Statutory Returns 2015 School Census Summer 2015
School Census Day – 21 May 2015 – Probable Additions
Before School Childcare
Is childcare provided on the school premises?
If childcare is off site, is it signposted?
What time does the service become available ?
What is the maximum number of children the service can simultaneously provide places for?
Who provides the childcare service?
Is the service made available to children from other schools?

11. Statutory Returns 2015 School Census Summer 2015
School Census Day – 21 May 2015
After School Childcare
Is childcare provided on the school premises?
If childcare is off site, is it signposted?
What time does the service cease operation?
What is the maximum number of children the service can simultaneously provide places for?
Who provides the childcare service?
Is the service made available to children from other schools?

12. Statutory Returns 2015 School Census Summer 2015
School Census Day – 21 May 2015
Holiday Childcare
Is childcare provided on the school premises?
If childcare is off site, is it signposted?
What time does the service become available?
What time does the service cease operation?
How many weeks of childcare are provided?
What is the maximum number of children the service can simultaneously provide places for?
Who provides the childcare service?
Is the service made available to children from other schools?

13. Statutory Returns 2015 School Census Summer 2015
School Census Day – 21 May 2015
Under Five Childcare
Is childcare provided on the school premises?
If childcare is off site, is it signposted?
What time does the service become available?
What time does the service cease operation?
How many weeks of childcare are provided?
What is the maximum number of children the service can simultaneously provide places for?
Who provides the childcare service?

14. Statutory Returns 2015 School Census Autumn 2015
School Census Day – Thursday 1 October – Probable Additions
Post 16 Learning Aim Withdrawal Reason
Where a Learning Aim has a Status of "Withdrawn", one of the following Withdrawal Reasons must be provided.
Learner has transferred to another provider to undertake learning which meets a specific government strategy
Learner has transferred to another provider
Learner injury/illness
Financial reasons
Other personal reasons
Exclusion
Other
Reason not known

15. Statutory Returns 2015 School Census Autumn 2015
School Census Day – Thursday 1 October – Probable Additions
Post 16 Learning Aim Partner UKPRN
Where a Learning Aim is provided other than at the school the UKPRN of the provider must be indicated.
It is unclear at this point as to whether or not we must also indicate the UKPRN of the school where the school provides the Learning Aim.

16. Statutory Returns 2015 School Census Autumn 2015
School Census Day – Thursday 1 October – Probable Additions
Maths and English GCSE Prior Attainment for all Pupils Taught in Year 12 and above
Grade for prior achievement in GCSE Maths
When the prior achievement in GCSE Maths was obtained
GCSE Maths funding exemption
Grade for prior achievement in GCSE English
When the prior achievement in GCSE English was obtained
GCSE English funding exemption

17. Information Management Seminar for Surrey Schools November 2014

18. Performance & Knowledge Management
Carol Scott

19. Susan Strank & Kelly Lancashire
Off Roll Pupils
Susan Strank & Kelly Lancashire

20. Assorted Updates
Donna Holloway

21. Updates SEND14 – Education, Health & Care Plan (EHCP)
extract from DfE Newsletter
There are larger than expected numbers of pupils with an SEN provision of ‘E’. Could we remind local authorities that an EHC plan is not just the rebadging of a statement. To ensure that EHC plans are person-centred and focused on outcomes, an EHC plan must only be issued following a ‘transfer review’. If pupils have not been the subject of a review, their SEN provision should not be automatically returned as ‘E’ if it was previously ‘S’.
The same applies for the new SEN provision ‘K’ (SEN support) this is not a rebadging of SEN provision ‘A’ (school action) and ‘P’ (school action plus). Therefore it is expected that only new identified SEN pupils and pupils who have had a review should be recorded as SEN support (code ‘K’).

22. Updates HR & School Workforce Proposed Pilot for November 2015
School Level snapshot data unavailable from SAP
Absences in secondary schools for Cover

23. Updates Technical Update
SQL 2012 & SOLUS 3.6 – a few not upgraded – need to arrange asap
New version of SOLUS 3.8 – currently being evaluated – will release on completion
Windows Server 2003 – end life July
Office 365 – pick up a leaflet
Need help with any of the above? , option 1, option 1

24. Updates Management ICT Training
Reminder – use your SLA days for training courses, if you have them
Training handout in your pack
Information Management Newsletters (Issue 12)

25. Updates Headteacher Update for Primary School

26. Updates DfE website Workload Challenge survey
EFA Bulletins for academies & maintained schools – January 2015

27. SIMS Update
Donna Holloway

28. SIMS Update Progress 8 for secondary schools
School Report – map aspects

29. SIMS Update SIMS Teacher App Seamless updates with SIMS in real-time
Easy class registration
Record achievement & behaviour
View pupil details
Pupil & teacher search
Integrated assessment marksheets
Works in school or ‘on-the-go’ out on the school playing fields or school day trip
Coming soon…SIMS Dinner Money integration

30. SIMS Update SIMS Teacher App Pricing

31. SIMS Update Spring 2015 release CFR Summer School Census
Programme of Study screen – to support Assessment without Levels agenda
Detailed release notes with each upgrade

32. SIMS Update Summer 2015 release
Manual Entry of External Exam Results moving to SIMS .net. Functionality extended so that it contains the information needed for it to contribute to the reporting of prior attainment of GCSE Maths and English. The new user interface for this functionality will be based on that recently put in place for Tools | Examinations | Edit PI Data.
CTF 15 – transfer of exam results between SIMS schools only

33. Assessment Update
Barbara Nunn

34. Admissions Software
Claire Potier

35. Questions & Evaluation Form
Any further questions?
Please complete the Evaluation Form
Please also indicate on the form -
- if you would like further details about any of the topics,
- if you’d like to change your contact details,
- any ideas for topics for future seminars