1. ITEC 1001
Test 3 Review
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2. Functions
A function is a special predefined formula that does the arithmetic for a specific calculation automatically
Arguments provide the information that Excel needs to perform the specific calculation
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3. Arguments Arguments must always be enclosed in parentheses ()
For example:
Sum(C4:C11)
function
argument
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4. Insert Function Dialog Box
This dialog box appears when you click the Insert Function button. It can assist you in defining your function.
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5. Insert Function helpful tips
In the Insert Function dialog box you can type in a description of what you would like to do in the Search for a function text box and then click the Go button, and Excel will come up with some suggestions for you.
You may also select a category from the drop-down box, or choose All, which will list every function in Excel alphabetically.
Once you make your selection and click the OK button, another dialog box shows you all the arguments for the function.
The arguments shown in boldfaced type are required
While the cursor is in an argument's text box, you can either enter a value or click a cell and that cell will appear in the text box, saving you the trouble of typing it
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6. Ranges: Block of cells A Range is a rectangular group of cells
one or more cells in a column
one or more cells in a row
one or more cells in multiple groups of rows and columns
Like cells, ranges have addresses to identify them
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7. Ranges: Blocks of cells
B3:B3
F3:J3
C5:D10
G5:G10
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8. Using the Fill Handle to Copy a Cell to Adjacent Cells
Copy area - range of cells being copied
Paste area - range of cells receiving the copy
When copying cell references, Excel adjusts them for each new position
called relative reference
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9. Using the Fill Handle to Copy a Cell to Adjacent Cells, cont.
Easiest way to copy the formula is with the fill handle
Fill Handle - small black square located in the lower-right corner of the heavy border around the active cell
Fill
Handle
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10. Using Operators in Formulas
Mathematical Operators Order of Preference
- or Positive or negative
^ Exponentiation (5^2 = 25)
* and / Multiplication and Division
+ and Addition and Subtraction
REMEMBER!!!! Always begin a formula with the = (equal sign)
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11. Copying Formulas
Many times you want to copy a formula that references, or operates on, data other than the data referenced in the original formula...
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12. AutoSum
Select cell to hold the sum
Click AutoSum button
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13. Copying Formulas
copy
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14. Copying Formulas Using Copy-and-Paste
Select the range of cells to be copied
Click the Copy button on the Standard Toolbar
Select the range into which you want to copy the formula
Click the Paste button on the Standard toolbar
Press the Enter key
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15. Relative Cell References
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16. Absolute Cell References
To keep a cell reference constant when copying a formula, it must be absolute
To specify an absolute reference in a formula, use a $ before the column/and or row name
$A$1 (column and row do not change)
A$1 (row does not change)
$A1 (column does not change)
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17. Pointing to Cells While Building Formulas (Point Mode)
Pointing means moving the cursor to a cell that you want referenced in the formula
Excel places the cell address in the formula on the Formula bar automatically
Pointing is a more accurate method than typing the address--less chance of a mistake!
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18. Showing Formulas
To change your worksheet to show formulas instead of values
Click ctrl ` (control grave)
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19. Moving a Range with the Mouse
Select the cell or range of cells you want to move
Place the mouse pointer on any edge of the selected range until the pointer changes to an arrow
Click and drag the outline of the range to the new worksheet locations
Release the mouse button
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20. Learn about object linking and embedding (OLE)
You can easily share data that you create in different Office applications through object linking and embedding, or OLE. For example:
You want to insert a chart you create in Excel into a memo you generate in Word
You want to merge a letter you create in Word with names and addresses you have stored in an Access database
You want to transfer an outline you create in Word to a PowerPoint presentation
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21. Object Linking and Embedding
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22. Embed or link objects With OLE, you can share data in one of two ways:
Embed data created in one application (the source) in a file created in a different application (the destination).
A copy of the object becomes part of the destination file, and any changes you make to it does not affect the original file
Link data, so that any changes made to it, in either the source file or the destination file, automatically take effect in the other file.
The object exists in only one place
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23. Link an Excel object
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24. Embed an Excel chart in a Word document
You can graphically illustrate data in a Word document with a chart created in Excel.
When you embed a chart in a Word document, the chart becomes part of the Word file, which is the destination document.
You should only embed a chart if you don't expect the data upon which it is based to change.
That's because changes made to the data in the source document, the Excel workbook, are not reflected in any files in which the chart has been embedded.
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25. How to embed an object To embed an Excel chart in a Word document:
Open the Excel document containing the chart
Select the chart and copy it from the Excel worksheet to the Clipboard
Click in the Word document where you want to insert the chart
Click the Paste Special command on the Word document's Edit menu to open the Paste Special dialog box
Make sure the correct object type is selected, click the Paste button, if necessary, and then click OK
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26. The Paste Special dialog box
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27. Edit an embedded Excel chart from within Word
When you embed an Excel chart in a Word document, the chart is stored in the destination file, and thus, becomes part of it.
You edit embedded data using the application in which it was created.
You Double-click the chart to open Excel and gain access to the Excel menu bar and commands, but you never leave the Word application.
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28. Link an Excel worksheet to a Word document
Linking an Excel worksheet to a Word document creates a direct connection between the source file and the destination file.
The Excel worksheet, or object, is stored in the source document only.
Any changes made to the source file are automatically reflected in the destination file.
When you create a link, it's important to remember to store both the source and destination files in the same location.
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29. How to link Excel data To link worksheet data to a Word document:
Open the Excel document containing the data
Select & copy the worksheet data to the Clipboard
Click in the Word document where you want to insert the data
Click the Edit menu & select Paste Special to open the Paste Special dialog box
Click the Paste link option in the Paste Special dialog box, select the object to link, & click the OK button
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30. Use the Paste Special dialog box to link an Excel object
To link an object, make certain the Paste option button is NOT selected, and the Paste link option button IS selected.
Select the object to be linked in the text box, and click the OK button.
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31. Update a linked Excel worksheet
The advantage of linking is that when you update or modify data in the source file, the data is automatically updated in the destination file.
You can have the source file, or both the source file and destination file open, when you update a link.
You might find it useful to have both files open and tile the windows so that you can watch the link automatically updated in one of the files when you make a modification to the other file.
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32. Edit the linked object in the source program
It is not necessary to have the source and destination files open when you update a link.
You can make changes to worksheet data that's linked to a Word document without ever opening the Word application.
The next time you do open the Word document, you will see the changes made in the Excel file have been automatically updated in the linked object in the Word document.
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33. Test and break a link Sometimes you want to break (remove) a link.
You will want to break a link if you intend to move either the source file or the destination file to a new location.
Remember, linked files must be stored together and if you change the pathname of one of the files, the other file will not be able to locate the linked data when it's updated.
You use the Links dialog box to break a link.
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34. How to break a link To break an existing link:
Right-click anywhere in the linked table, point to Linked Worksheet Object on the shortcut menu, and then click Links to open the Links dialog box
Select the link in the list box, click the Break Link button, and then click Yes to confirm that you want to break the link
To test that the link is broken, open the source file, make a change to the linked data, and then open the destination file.
The change should not have been made to the data in the destination file
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35. View the final document
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36. ITEC 1001
End
Test 3 Review
11/8/2018