1. Central Region Office Scaled Leadership Regional Meeting
May 2, 2018

2. Mr. John D. Pace Region Superintendent

3. Leadership Thoughts…

4. Feedback (Question #1) …
How often do you seek feedback? List three people you seek feedback from as it pertains to your school’s performance. Please take a minute to write your answer Question #1 on the Google Survey

5. Feedback and Vision (Question #2)…
What is the relationship between feedback and the school’s vision?
Discuss at your table for 2 minutes. Enter your response to Question #2 on the Google Survey

6. Mr. John D. Pace Region Superintendent

7. Mr. Eric Acosta Community School Operations Administrative Director

8. Community School Operations
Maintenance/Capital Improvements
Please complete Monthly Maintenance Report between May 7th – May 11th
Language of Work Order (repair vs. install)
Priority vs. Important
Details Matter
Maintenance Meeting scheduled for May 25th
Summer Cleaning Plans are due to Ms. Ana Perez by June 14th

9. Community School Operations
Crisis Management “3-2-1 Check” Protocol (Senior High Schools)
Emergency Evacuation/Lockdown Drills
Schools should have conducted Drill #1 – WB # 22768
Final Drill #11 is scheduled for May
Lockdown Drills Code Yellow/Code Red should also be completed
DCIRTs
Principals it is imperative that you update once requested services have been restored

10. Community School Operations
Health Inspection Reports
Please ensure that your school’s most current report is posted on the school website
Immunizations
Please monitor and take appropriate actions
Spring Immunization campaign for 6th graders entering 7th grade next year
School Operations will be sending additional information regarding consent and distribution of flyers

11. Community School Operations
Important Update regarding the New Photo Identification Badges for Custodial WB #22802
Plant Operations SW 84 Street, Miami, Florida (7:00 a.m. to 3:00 p.m. Monday thru Friday)
Middle School Redesign Social Emotional Learning Student Survey School Coordinator – WB #22827
Survey should have been completed on April 27th

12. Ms. Ana Perez, District Administrative Assistant
Contact Information
Mr. Eric Acosta
(305) ext – Office
(305) – Private Line
(786) – Cell
Ms. Ana Perez, District Administrative Assistant
(305) ext. 5061

13. Dr. Gloria Arazoza Office of Professional Standards Administrative Director

14. Professional Standards
General Reminders
Remember to contact me prior to giving any formal written document to employees (i.e., Professional Responsibilities Memo, Absence from Worksite Directives, etc.)
me with a general message “Please call me in reference to personnel matter”
PIM
Contact me prior to submitting a PIM to discuss
Form submitted via to PIMREPORTING (Do NOT fax)
Attendance
Continue to be diligent in the monitoring of attendance of employees
Absence from Worksite Directives carryover to next year

15. Professional Standards
Deliberate Practice Growth (DPGT)
Reflection and Outcome Phase
May 4th – the Professional submits document
June 1st – the Designated Administrator signs and returns to employee and enters information in the system (do not delay in reviewing these documents)
IPEGS Closing of School Timelines and Procedures
(Briefing # 22835)
SPE meeting window: May 7th – June 1st
IPEGS Review Request Window: June 4th – June 15th

16. Professional Standards
COMPLETING IPEGS PROCESSES BY THE TIMELINE IS EXTREMELY IMPORTANT!!
All information must be entered into the system

17. Theresa Vazquez, District Administrative Assistant
Contact Information
Dr. Gloria Arazoza
(305) ext – Office
(305) – Private Line
(786) – Cell
Theresa Vazquez, District Administrative Assistant
(305) ext. 5048

18. Contact Information
OPS - Instructional
Ms. Carmen Molina, District Director
(305) – Office
OPS - Non-Instructional
Ms. Maria G. Zabala, District Director
(305) – Office
Employee Assistance Program
Ms. Rosaline Linares, Clinical Officer
(305) – Office

19. Ms. Robin Atkins Academic Operations Secondary Schools Administrative Director

20. Academic Operations Master Schedule Development
All student requests should have been entered (March/April)
Generate and Review Simple Tally report (April)
Use Course Request Verification report verify all students have the proper number of requests (April)
Initialize the workspace (April)
Begin inputting teacher course assignments (April)
Begin to build your schedule (May)

21. Academic Operations

22. Academic Operations High School Graduation
Region Approval is in Progress
Principals conduct the final review
Principals attend graduation rehearsals
A Director will attend at least one rehearsal
Conduct Certificate of Completion Conferences (FM-7652)

23. Academic Operations High School Graduation (continued)
Important Dates:
May 1st – Graduation Site Floor Plans/Requests due to all sites
May 1st – Superintendent’s Attendance Form (
May 15th – Graduation Tickets (15) to Division of Athletics, Activities and Accreditation. EXCEPTION: Schools graduating from the Arsht Center and South Miami-Dade Cultural Arts Center (Venue will send directly)

24. Academic Operations Briefing ID # 22809
ESOL Program Compliance Information Survey
Due Date: Friday, May 4th
Briefing ID # – Reading Placement Technical Assistance Paper
Use Powerbi to assist with reading placement. Update will take place after the 3rd Progress Monitoring Assessment
Briefing ID # Master Schedule Guidelines for K-12 Academic Programs

25. Theresa Vazquez, District Administrative Assistant
Contact Information
Ms. Robin Atkins
(305) ext – Office
(305) – Private Line
(786) – Cell
Theresa Vazquez, District Administrative Assistant
(305) ext. 5048

26. Dr. Janice Cruse-Sanchez Financial Human Capital Administrative Director

27. Financial Human Capital
Probationary employees status
Start identifying replacements for anticipated openings (FM 7066)
Teacher Preference Form, Supplemented positions, Department/Grade level Chair
No releasing of employees to District positions to close to opening of school
District must submit request for employee in an to you. You are to forward to me for approval/disapproval
Temporary Instructor restrictions lifted
WB #22699 – New Payroll Reporting Procedures for Temporary Instructors (Subsitutes)

28. Financial Human Capital
You will purchase what you are allocated
Make sure job codes match what is being taught
Coding of students and course codes used in scheduling will effect FTE generated by the school
Hourly Projections provided, cover negatives now
Place a minimum of $500 in custodial overtime
Schools with 10mth Registrar/Data Input need to place
at least $500 in clerical hourly to bring employee during Summer

29. Financial Human Capital
MASTER SCHEDULE
Build on what you are allocatd and the personnel that are tied to those allocations
If you have a large increase or decrease of enrollment in summer, communicate with me ASAP (monitor your PARI counts weekly)
Plan to preserve personnel at Preliminary Conference
Budget Conference documents

30. Financial Human Capital
REMINDERS
Conduct mini-property reviews prior to EOY
CRO Property Form due to Ms. Rivera by Friday,
May 25th
Special Dues and Fees Form (FM-2396) with memo for excessive carry-over balances
Due by no later than Friday, August 10, 2018
Fees can not be charged until approved document is received by the school

31. Financial Human Capital
REMINDERS
Field Trip Packets due at least 2 weeks prior to actual trip
Principal must review for accuracy and completeness before signing the documents
Out of County should be in at least 3 weeks prior, special consideration is given to last minute notification of athletic competitions
Compensatory Time must be used by June 30th

32. Financial Human Capital
AUDITS
Review AAAA and SAP Authorization Reports
PDF are searchable
Only AAAA is Principal
Payroll Approver vs Inputter
Only one with both roles is the Principal
Fund 9 is a variation of a “Credit Card.” The balance is your credit limit!
No negative balances or excessive amounts in Title I

33. Weekly Briefings
WB #22803 – Leadership Academy Platform – Multi-Session Professional Development (School Operations/Synergy/Assessor Calibration and Feedback
WB # – Important Travel Reimbursement Highlights
WB #22699 – New Payroll Reporting Procedures for Temporary Instructors (Substitutes)
WB #22716 – Retiree Appreciation Day, May 16, 2018

34. Weekly Briefings WB #22759 – Assistant Principal BENCH Academy
Application due by no later than 4:00 p.m., Friday, May 4th
WB # – Payroll Processing Schedule for Fiscal Year
WB #22816 – Important Information Regarding the Input and Approval of the Payroll
Non compliance will result in Audit Exception
WB #22821 – Election of Teachers to Serve on Interview Committee
Due no later than Monday, May 21st

36. Dr. Janice Cruse-Sanchez Anacristina Rivera, Administrative Secretary
Contact Information
Dr. Janice Cruse-Sanchez
(305) ext – Office
(305) – Private Line
(786) Cell
Anacristina Rivera, Administrative Secretary
(305) ext. 5047

37. Contact Information Budget Office
Mr. Paul Mickey, Budget Coordinator
(305) – Office
Mr. Frank Castellon, Instructional Staffing
(305) – Office
Mr. Claude Archer, Instructional Staffing
(305) – Office
Mr. Henry Tablada, Non-Instructional Staffing
(305) – Office

38. Mr. Michael Lewis Academic Operations K-12 Schools Administrative Director

39. Academic Operations K-12
Attendance
iAttend “Targeted Student Status Form” is due on Wednesday, May 24th
Daily attendance corrections
Attendance Review Committee (FM-6704)
Registration/Withdrawal
Original birth certificate, certificate of baptism, insurance policy, religious record, passport, or Affidavit of Age (FM-4681)
Verification of age and legal name
Proof of a physical examination by an approved health care provider including a tuberculosis clinical screening, appropriate follow-up, and a certificate of immunization

40. Academic Operations K-12
Registration/Withdrawal (continued)
Two(2) verification of parent/legal current resident (address) such as Broker’s or attorney’s Statement or purchase of residence, properly executed lease, utility receipt, or Statement of Bonafide resident (FM-7444)
Withdrawals
Parent must come to sign withdrawal form
Student must return all their books and cleared all debts, in order to receive transfer paper
Withdrawals to another school in Dade County (parent must bring the proof of the new address)
Transfers/Region
2018 transfer window is CLOSED!!!!!!!
COE Transfers April 16th through May 25th

41. Academic Operations K-12
Renewal/Revocation
Please meet with parents on All Revocations.
As a reminder, it is imperative to document ALL interaction with students or parents.
ESE Updates
2018 ESE Boot Camp for Administrators (school site administrators only)
Monday, June 18th through Wednesday, June 20th, from 8:00 a.m. through 3:30 p.m. each day at Coral Reef Senior High School, SW 152nd St, Miami, FL The theme for this year is “Ready, Willing and Able!”
Magnet Schools
“Off Cycle” Magnet Application April 25th
Based on availability of seats

42. Contact Information
Mr. Michael Lewis
(305) ext – Office
(305) , Private Line
(786) – Cell
Deborah Gonzalez, Social Work Chairperson
Student Administrative Transfers
(305) ext. 5043
Ana Perez, District Administrative Assistant
(305) ext. 5061

43. Mr. Alejandro Perez Academic Operations Elementary / K-8 Administrative Director

44. Academic Operations Briefing ID # 22631 Briefing ID # 22635
The testing window for AP3 is Wednesday, May 7th through Friday, June 1st
Briefing ID # 22635
Master Schedule Guidelines for K-12 Academic Programs

45. Academic Operations ESOL Program Compliance Information Survey
Briefing ID # – Information Regarding State Assessment Waiver (K-8, Middle and High)
Briefing ID # 22809
ESOL Program Compliance Information Survey
Due Date: Friday, May 4th
Briefing ID # 22757
Complete the Library Media Center Inventory and submit the Annual Library Media Statistical Survey by May 25th. Library personnel can locate the survey form at:

46. Academic Operations Master Schedule Development
All student requests should have been entered (March/April)
Generate and Review Simple Tally report (April)
Use Course Request Verification report verify all students have the proper number of requests (April)
Initialize the workspace (April)
Begin inputting teacher course assignments (April)
Begin to build your schedule (May)

47. Academic Operations Briefing ID # 22314
Grade 3 Reading Student Portfolio
Please review briefing to ensure compliance with Program Administration
Portfolio Review – 2 days after scores are released
Good Cause Individual Student Information Form
Third Grade Student Performance Roster (required from every elementary school, even if NA)
Memo will be sent with instructions and procedures

48. 2018 Summer Services Monday, July 2nd through Monday, July 30th
Summer Service Offerings
Regular Program
ESY (At Open Summer Sites)
Elementary & K-8 Centers – Full-time APs
K-8 Centers & Middle Schools – Hourly APs
2 Teacher Professional Development Days
Thursday, June 28th and Friday, June 29th
Elementary Grades – 1 full day PD & 1 full day of work in the classroom
Middle Grades – ½ day PD & ½ day of work in the classroom
Work Time for Teachers
Elem/K-8 8:15-3:20
K-8 (6, 7, 8) 8:15-11:45
Middle 9:00-12:30

49. 2018 Summer Services
Summer School Hiring Eligibility Worksheet available online around May 8th
Summer School Lockouts
Only teachers on the list maybe hired (no write ins)
School staff must sign the worksheet to indicate their interest in summer employment
No waivers for expired certificates will be granted for the 2018 Summer School session
All schools distribute Superintendent’s 2018 Summer Services Eligibility Letter to parents on May 17th

50. 2018 Summer Services Summer Services Student Registration
Begins Tuesday, May 29th to be completed by Thursday, June 7th (at the home school)
Eligible students may register at open summer sites on Monday, June 11th – Tuesday, July 3rd
Student Eligibility and Ratios
Elementary – 1:18 Retained 3rd Graders & Rising 3rd Graders
Middle – 1:25
8th Graders (Course Credit Recovery of one subject area)
7th Graders (Based on space availability)
6th Graders (Students who failed World History and availability)

51. 2018 Summer Services Administrative Coverage/Summer Vacations
ALL Principals will be assigned a minimum of 3 days of summer school coverage at one of the open centers.
Clerical & Custodial Coverage/Support
To include supplies and personnel

52. Ms. Maria Areas, Secretary
Contact Information
Mr. Alejandro Perez
(305) ext – Office
(305) , Private Line
(786) – Cell
Ms. Maria Areas, Secretary
(305) ext. 5049

53. Mr. John D. Pace Region Superintendent