1. COLLEGE OF DESIGN COLLEGE ASSEMBLY
May 15, 2017

2. AGENDA
Call to Order
Welcome New Staff
Reports from Senators/Committees
Faculty and Staff Search Updates
Old Business
New Business
Report from the Deans
Unit Diversity Action Steps

3. WELCOME NEW NON-INSTRUCTIONAL STAFF!
Center for Sustainable Building Research
Liz Kutschke, Research Fellow
Minnesota Design Center
Bruce Jacobson, Researcher 7
Emily Stover, Researcher 6
Student Services
Kady Johnson, Engagement & College to Career Coordinator

4. REPORTS FROM STANDING COMMITTEES (ATTACHED TO AGENDA)
Senators: John Comazzi & Carol Waldron
Alternates: Greg Donofrio & Mary Guzowski
Design Technology: Julie Hillman
Diversity: Holley Locher
Honors & Awards: Lin Nelson-Mayson
Faculty Leadership: John Comazzi
Curriculum: Sue Chu
Adjunct Faculty Leadership: James Wheeler
P&A Leadership: Abby Burkhart & Bob Glunz
CS/L-R Leadership: Theresa Tichich & Nicole Kennedy
Ad hoc Graduate Education: Marilyn Delong

5. ADJUNCT FACULTY LEADERSHIP COMMITTEE (AFLC)
, AFLC continued to focus on unit progress in response to results of 2015 Adjunct Faculty Satisfaction Survey.
Adjunct handbooks
Adjuncts invited to faculty meetings
Clarification on advancement/promotion policies and resources
Timely appointment letters issued for a full academic year
Socialization and networking opportunities
Web presence
, AFLC will focus on improving communication and adjunct representation on committees.
********Invite James Wheeler to speak about this slide
FOR NEXT YEAR, AFLC would like to focus on the following:
+ Discussing means to more effectively and directly communicate Adjunct needs with Staff and Administration
+ Determining best practices and opportunities to have adjuncts + part-time participate on College, unit, and search committees to ensure representation.

6. NEW FACULTY JOINING US NEXT YEAR
Architecture, Cass Gilbert – Vahan Misakyan
Interior Design – Genell Ebbini
Product Design – Ehsan Naderi
Retail Merchandising – David Loranger

7. NON-INSTRUCTIONAL STAFF SEARCH UPDATES
Advancement
Assistant (funding: O&M)
Associate Development Officer (funding: O&M and UMF)
Design IT
Business Analyst/Project Manager (funding: O&M)
Wearable Technology Lab
Research Professional 2 (funding: ICR from grants)
Dean’s Office
Graduate Assistant for International Initiatives (funding: grant from ISSS)

8. OLD BUSINESS

9. OLD BUSINESS Faculty Unionization
MN Court of Appeals agreed to hear U of M appeal to Bureau of Mediation Services’ (BMS) ruling to include unit 11 lecturers and teaching specialists in unit 8 faculty bargaining unit.
Stay of election until MN Court of Appeals issues a decision.
University’s brief to the Court was submitted May 8.
University is creating a list of eligible voters in units 11 and 8 based on percentage of appointment.

10. OLD BUSINESS (CONT.)
If Court denies University appeal, BMS need only give 10 days notice for an election.
If Court upholds University appeal, a unionization vote for Unit 8 still will occur.
Visit facultyelection.umn.edu for more information.

11. Cost of our students’ education
OLD BUSINESS (CONT.)
Cost of our students’ education
Class expenses - books, printing, materials, computer programs, etc.
Debt upon graduation - 83% of CDes undergraduates in 2015 graduated with an average loan debt of $30,000; 2nd highest on Twin Cities campus.
How can we work to reduce this burden on our students?
As you may recall, in our diversity climate assessment, class expenses and socioeconomic status were cited as an issue for our students. Also, the “hidden” costs are an issue - costs not explicitly stated in cost of attendance, on syllabi, etc.
Unit diversity action step examples:
Design IT - tracking printing costs for each CDes student in our computer labs this semester; on track to capture 90% of student printing costs
Student Services - January 2017 retreat focused on student socioeconomic status, staff are considering next steps
LA - is examining “hidden costs” in their programs to determine what is not currently made known to students and ways in which costs can be reduced.

12. NEW BUSINESS

13. Curriculum Efficiencies Task Forces
NEW BUSINESS
Curriculum Efficiencies Task Forces
Research Methods (Missy Bye)
Develop and publicize descriptions of each course to better serve students’ needs.
Map research expertise and methods of faculty to offer support from across the college.
Explore creation of a cohort of students who are interested in Design Research. Consider student event to discuss design research ideas and issues.
Find out what is happening across campus.
Be more flexible in allowing students to take courses in different CDes units.

14. Curriculum Efficiencies Task Forces (cont.)
NEW BUSINESS (CONT.)
Curriculum Efficiencies Task Forces (cont.)
Drawing (Joe Favour)
Some overlap exists across courses, but there are different traditions/scopes.
LA and GDes have similar 1xxx level courses - consider a joint pilot.
Continue to explore possibility of a College entry-level course.
Representation (Marc Swackhamer)
Brief update from Marc - report is forthcoming.

15. REPORT FROM THE DEAN

16. First official day: Thursday, August 31
WE HAVE A NEW DEAN!
Dean Carol Strohecker
First official day: Thursday, August 31
Conversations with Carol are underway.
She’s thinking about all of you and of ways to learn more about what we do.
We have been developing an onboarding plan.
****Mention that Carol has opted for Marilyn to continue in the associate dean roles for another academic year.

17. Holley Locher on leave fall 2017.
DEAN’S STAFFING
Holley Locher on leave fall 2017.
Shannon Sawyer will support both the Dean and Associate Dean in Holley’s absence.
NOTE: Shannon will remain at 75% time, so some duties will be spread out among other staff while some need to be put on hold for the fall. Holley and Shannon are currently working on a plan.

18. REPORT FROM THE DEANS
FY18 Budget & Compact
Senior Leadership Group (SLG) summer work plan
Curricular issues
Summer construction update
Application/Admissions updates
Development update
Research funds update
Q & A

19. Our financial situation is a college-wide issue that affects us all.
FY18 BUDGET & COMPACT
95% of our recurring funding is dedicated to salaries/fringe and cost pool.
~$700,000 structural deficit
Additional issues
No reserve of recurring dollars (3% recommended would be $789,000)
Main source of revenue is tuition
Continued reallocations coming for FY19
Our financial situation is a college-wide issue that affects us all.
A reserve is crucial since enrollment is not stable - 3% is recommended
Our main source of revenue is tuition, which is why we are focusing so heavily on curricular efficiencies and maximizing our dollars received.

20. SLG SUMMER WORK
Budget
Onboarding Dean Strohecker
Ensuring collegiate policies/procedures are up to date, documented, and implemented
Continued work on curriculum efficiencies identified by task forces

21. CURRICULAR CONCERNS 2016-2017 Academic year
Housekeeping: 44 proposals (238% increase over previous year)
Courses inactivated: 10 proposals
New courses: 28 proposals (155% increase)
Course changes: 10 proposals (150% increase)
New programs: 3 proposals (200% increase)
Public Interest Design (minor)
Master of Science in Heritage Studies and Public History (major and minor)
Program changes: 11 proposals (175% increase)
***Here are the numbers of proposals we reviewed in , for comparison***
Housekeeping: 13
New Course: 11
Course Change: 4
New Program: 1 (Product Design)
Program Change: 4
ALSO TO NOTE:
Inactivating courses is a housekeeping items
Of the 28 new courses, 9 were topics courses transitioned to permanent offerings.
Also mention short staffing issue this fall - Holley, who support Curriculum Committee, will be on leave (this committee requires substantial staff support that is not easily passed off to others)

22. SUMMER CONSTRUCTION UPDATE
Summer construction reminder
McNeal 144 & 146; 310 & 316
Rapson 54/56
Rapson courtyard lighting and sound
McNeal and Rapson 54/56 - demo begins TODAY, 5/15
Rapson courtyard - demo begins 5/30

23. ENROLLMENT UPDATE - UNDERGRAD
Freshmen and Transfer total confirms for fall 2017
285 new freshmen
135 new transfer
930 continuing
TOTAL: 1,345 undergrads
Freshmen - anticipate 5% melt/attrition, so likely around 280 for fall
TOTAL for fall: 1,345 undergrad students (this compares to 1,319 fall 2016 official stats)

24. APPLICATIONS UPDATE - GRAD

25. DEVELOPMENT UPDATE Goal may not be met this year due to:
not having a full development staff
donor uncertainty with dean transition
Presidential election years affect donations

26. RESEARCH FUNDS UPDATE
FY FY FY FY FY FY FY FY FY FY FY 17
(YTD)

27. UNIT DIVERSITY ACTION STEPS
– Diversity climate assessment
– Unit diversity action steps
Fall semester
Diversity Committee met with unit leaders to develop action steps.
Spring semester
SLG reviewed unit action steps and identified ways to measure progress.
Units are working on their action steps.
– Assess completion of diversity action steps and impact; repeat process.

28. UNIT DIVERSITY ACTION STEPS (CONT.)
CDes unit diversity action steps process was presented at University-wide Employee Engagement session on 4/19/2017.
Action steps are connected to Employee Engagement Survey which will be administered fall 2017 (results in spring 2018).
Survey question: Overall, my department demonstrates a commitment to diversity and inclusion.
integrate diversity and engagement action step processes.

29. Design Futures Conference – May 22-26
UPCOMING EVENTS
Design Futures Conference – May 22-26
Dean Carol Strohecker - August 31
WORKS Workshops
August 30, 8:30-10:30am, Rapson 31
August 31, 8:30-10:30am, McNeal 10
College Day for new freshmen - August 31

30. SAVE THE DATE! 2017-2018 ASSEMBLIES
Wednesday, September 20, 2017
8:30-10:00am - College Assembly (Rapson 56)
Thursday, November 30, 2017
2:00-3:15pm, Faculty Assembly (McNeal 274)
3:30-4:30pm, Staff Assembly (McNeal 274)
Tuesday, February 13, 2018
9:00-10:00am, Staff Assembly (Rapson 225)
3:00-4:30pm, Faculty Assembly (Rapson 225)
Monday, May 14, 2018
9:00-10:00am, Staff Assembly (McNeal, room TBD)
10:15-11:30am, Faculty Assembly (McNeal, room TBD)

31. ADJOURN