1. ECE Graduate orientation
August 17, 2018

2. general info

3. Slides will be posted on the ECE Website
Download the Slides
Slides will be posted on the ECE Website
-> Current Students
-> Graduate Program
-> Newsletter for Incoming
Graduate Students

4. ECE Department Rules Read your OSU emails
It is always best to confirm rules with faculty/staff
(do not take something for granted because a friend of a friend told you that)
ECE Website
Plenty of resources are available in the website
Handbook, forms, deadlines
-> Current Students -> Handbook, Form & Deadlines
Courses (
Computing resources (ECE login, computer labs, keycards, software,..)

5. All access or modifications (change of OS, etcetera)
ETS
Vincent Juodvalkis
Senior Systems Manager-Sap
Donald Gibb
Systems Developer/Engineer
Edwin Lim
Systems Specialist-A&P
IT Help Desk:
Systems: hardware repair, software installations, network issues…
Consultation: setting up your environment to do your research/classwork
All software installed on any OSU system must be properly licensed and all licenses must be registered with ETS prior to installation.
Using unlicensed software is illegal.
Network access, operating systems and configurations run through ETS.
All access or modifications (change of OS, etcetera)
must be discussed with ETS prior to implementation.
Vincent will have a short slot on Monday during the second part of the orientation

6. Registration REGISTRATION
You are responsible for:
adding/dropping your courses on time;
paying your fees and tuitions on time;
keeping your full-time student status (if required)
GRA, GTA appointees: 9 hours minimum (4 in the Summer)
Fellow appointees: 12 hours minimum (6 in the Summer)
International Students: 8 hours minimum (no requirements for the Summer)
Includes any required English courses
Students can apply for reduced course load in the semester of graduation
Watch for Law of Unintended Consequences: When adding/dropping courses, timing is important (mind the deadlines)

7. English Courses ENGLISH COURSES
All international students, including Fellowship students, must take the English Proficiency Test administered by the English as a Second Language Program (ESL), and either have their English classes waived, or enroll in the appropriate class.
EDUTL 5901
EDUTL 5902
These courses count towards the credits necessary to keep the full-time student status, but they do not count towards your degree requirements.
The required English courses must be completed within one year of the start of the graduate program.
Optional technical writing course offered by the Dept. of Engineering Education:
ENGR 5710 Engineering Research Communications
The Writing Center is an excellent resource to check out as well.

8. Buckeyelink
You need to have your OSU account and BuckeyePass set up to be able to access your Buckeye Link.
Go to Access and Identity management to do so:
You can use the Buckeyelink ( ) to:
Enter/update your Personal Information
Address: you need to enter your local address.
It is your responsibility to keep this information current.
Register for courses
Add and drop courses (within given deadlines)
Class Schedule
View Final Course Grades 
View statement of Account

9. Tuition
You can find out the amount of your tuition in the Registrar website
Check Tuition and Fees for Graduate Students: Engineering and Architecture
Note that tuition increases almost linearly up to 8 credits and it is the same for 8 to 18 credits.

10. Carmen https://carmen.osu.edu
You need to have your OSU account set up to be able to access the site ( )
This is the site that Professors use to post material related to the courses that they are teaching.
Some courses require online assignment submissions through Carmen.
Carmen is OSU’s learning management service

11. Office Assignments
Office assignments are handled by the Building Supervisor, Bill Thalgott
The office priority list is:
Teaching Assistants
Research Assistants and Fellows
Other graduate students – based on availability
Office & Lab keys are assigned to students who are GRA/GTA/Fellow:
Ask your advisor to send request to Bill Thalgott with your name.#
For ESL students: contact ESL Human Resource Staff
All graduate students have keycard access (BuckID) to ECE computer labs and student lounge (Caldwell Lab 271)

12. Mailboxes ECE GRADUATE STUDENT ECE ESL GRADUATE STUDENT
mailboxes are located in 205 Dreese Labs.
ECE ESL GRADUATE STUDENT
mailboxes are located at ESL.
ALL GTAs HAVE COURSE FOLDERS
located in 205 Dreese Labs.

13. Miscellaneous ORIENTATIONS GRA/GTA/FELLOWSHIP APPOINTEES GET A BuckID
Make sure to attend all orientations (ECE Graduate Student Orientation Part 2 Mon 08/20, OIA, GTA)
GRA/GTA/FELLOWSHIP APPOINTEES
Check with your advisor.
GET A BuckID
Go to 3040 Ohio Union, 1739 High Street.
PAY TUITION AND FEES BY THE DEADLINE
Pay online (Buckeyelink) or at the Student Academic Services building, 281 W. Lane Ave
PARKING PERMITS
Go to South Campus Gateway, 1560 N. High St. or apply online.
GRAs, GTAs, and Fellows are eligible for “B” permits

14. DEADLINES

15. “Important Dates” Every Semester, you can find all deadlines on:
Click on the Semester of interest in the “Important Dates” Section

16. Register for courses

17. Registering for Courses
ECE COURSES
If the “Prereq” list includes “Grad standing in engineering” you can register yourself using the Buckeyelink until Fri Aug 24th.
If you do not meet the “Prereq”, or you want to enroll in a course after Fri Aug 24th, you need the instructor’s permission to enroll in the course. You need to fill out the “Course Enrollment Permission” form, get the instructor’s signature and either
take it to the Graduate School (247 University Hall)
it to Registration Services at the Graduate School
After Fri Aug 31st, you need to petition the Graduate School to add a course and pay $100 fee per course
For ECE courses to count towards your MS or Ph.D. degree, they have to be 5000-level or higher. You can take lower level courses in ECE but they will NOT count towards your degree requirements

18. Registering for Courses
COURSES OUTSIDE ECE
Approved related fields are: Engineering, Biological Sciences, Physics, Math, Chemistry, Business, Economics, ACCAD.
If the courses are open or don’t have pre-requisites, you can register yourself using the Buckeyelink until Fri Aug 24th.
if you do not meet the “Prereq”, or you want to enroll in a course after Fri Aug 24th, you need the instructor’s permission to enroll in the course. You need to fill out the “Course Enrollment Permission” form, get the instructor’s signature and either
take it to the Graduate School (247 University Hall)
it to Registration Services at the Graduate School
Advanced Computing Center for the Arts and Design
For these courses to count towards your MS or Ph.D. degree, they have to be 4000-level or higher, not taught by a graduate student enrolled at this university (Please refer to the Graduate School Handbook – Section 4.1) and approved by your advisor.

19. Course Enrollment Permission Form
Use it to:
Waive Prerequisite Requirements
Enter a Course Requiring Permission
(E.g. ECE 6193 Independent Study)
Override the Limit and Enter a Full Section
Add a course after the 1st week
Audit a course …
Instructor’s Signature
Sometimes more than the Instructor’s Signature is required
The form is available on the ECE website
-> Current Students
-> Handbook, Form & Deadlines
-> Course Enrollment Permission