1. Funding for youth organisations
Erasmus+ crash course:
Funding for youth organisations

2. Agenda Erasmus+ 1.01 Funding available for youth org Administration
4. Erasmus+ grantwriting: key concepts
5. Tips and tricks

3. Rules and info Mute your mic
Write in the chat/youtube if you want speak
There is no silly questions
No refund if unsuccessful application
Just an intro!
Feedback welcome
Enjoy

4. EU Programme for Youth, Education, Training and Sport 2014-2020
14,7bn€
Managed at the EU and at the National level
Erasmus Plus is the main instrument for the implementation of European policies in the field of youth, education, training and sport
Erasmus Plus is NOT a mobility programme, or a mobility policy programme
Mobility is « just » a tool within these policy field
It is managed by the EU (DG EAC and EACEA) and
It is managed by the national level through National Agencies (or contact points) – which you should contact

5. The basics: key actions
KA1: Mobility of individuals ‘Erasmus’, Youth exchange, EVS
KA2: Cooperation for innovation and exchange of good practices Strategic partnership, DIVE
KA3: Support for policy reform
Structured dialogue, meeting with decision makers
KA1: the name is pretty clear, all actions using mobility as a tool for learning (the good ol’ Erasmus)
KA2: bigger cooperation projects, quite wide and blurry term, no need for you to learn more about it (give example for KA2 DIVE or Europe at School)
KA3: Structured Dialogue (conference between young people and decision makers)
Each KA1 covers activities in education, youth, training and sport.
For example:
Student mobility for students and staff: KA1
Youth exchanges: KA1
Mobility of youth workers: KA1

6. For local youth NGO? KA 1: Youth Exchange
KA 1: Mobility of Youth Workers
KA3: Structured Dialogue
(KA1: European Voluntary Service)
KA1: the name is pretty clear, all actions using mobility as a tool for learning
KA2: bigger cooperation projects, quite wide and blurry term, no need for you to learn more about it (give example for KA2 media TNF)
KA3: Structured Dialogue (conference between young people and decision makers)
Each KA1 covers activities in education, youth, training and sport.
For example:
Student mobility for students and staff: KA1
Youth exchanges: KA1
Mobility of youth workers: KA1

7. KA1: Youth Exchange 5-21 days 2 countries min. 16 to 60 pax.
Non-formal education-based programme
Development of social, civic, key competences for their personal, civic and professional development
During a Youth Exchange, participants, supported by group leaders, jointly carry out a work programme (a mix of workshops, exercises, debates, role-plays, simulations, outdoor activities, etc.) designed and prepared by them before the Exchange. Youth Exchanges allow young people to: develop competences; become aware of socially relevant topics/thematic areas; discover new cultures, habits and life-styles, mainly through peer-learning; strengthen values like solidarity, democracy, friendship, etc. The learning process in Youth Exchanges is triggered by methods of non-formal education.

8. KA1: Mobility of Youth Workers
2 days to 2 months
2 countries min.
Up to 50 pax.
Non-formal education-based programme
Professional development of youth worker
Youth worker: anyone working for the development of young people (we are youth workers!)
This activity supports the professional development of youth workers, through the implementation of activities such as transnational/international seminars, training courses, contact-making events, study visits, etc. or job shadowing/observation periods abroad in an organisation active in the youth field. All these activities are arranged by the organisations participating in the project. The participation of youth workers in such activities contributes to capacity building of their organisation and should have a clear impact on youth workers' daily work with young people. The learning outcomes should be further disseminated in the youth field.
Very diverse activities!!
Veryyyy suitable for our work!
Seminar
Good practice exchange
Contact making
Partnership building

9. KA3: Structured Dialogue
1 day minimum
30 pax min.
Can be national
Interaction with decision-makers
Youth participation
Policy proposals, recommendations
Structured Dialogue projects can take the form of meetings, conferences, consultations and events. These events promote the active participation of young people in democratic life in Europe and their interaction with decision-makers. As a concrete result of these events, young people are able to make their voice heard (through the formulation of positions, proposals and recommendations) on how youth policies should be shaped and implemented in Europe.
The primary goal is not only the learning here, but the formulation of proposal, the participation of young people
national meetings and transnational/international seminars that offer space for information, debate and active participation of young people – in dialogue with youth decision-makers - on issues which are relevant to Structured Dialogue or to the EU Youth Strategy;
national meetings and transnational seminars that prepare the ground for the official Youth Conferences organised during each semester by the Member holding the turn of Presidency of the European Union;
events that promote debates and information on youth policy themes linked to the activities organised during the European Youth Week;
consultations of young people, with a view to find out their needs on matters relating to participation in democratic life (online consultations, opinion polls, etc.);
meetings and seminars, information events or debates between young people and decision-makers/youth experts around the theme of participation in democratic life;
events simulating the functioning of the democratic institutions and the roles of decision-makers within these institutions.

10. Who can take part?
Structured Dialogue projects can take the form of meetings, conferences, consultations and events. These events promote the active participation of young people in democratic life in Europe and their interaction with decision-makers. As a concrete result of these events, young people are able to make their voice heard (through the formulation of positions, proposals and recommendations) on how youth policies should be shaped and implemented in Europe.
The primary goal is not only the learning here, but the formulation of proposal, the participation of young people
national meetings and transnational/international seminars that offer space for information, debate and active participation of young people – in dialogue with youth decision-makers - on issues which are relevant to Structured Dialogue or to the EU Youth Strategy;
national meetings and transnational seminars that prepare the ground for the official Youth Conferences organised during each semester by the Member holding the turn of Presidency of the European Union;
events that promote debates and information on youth policy themes linked to the activities organised during the European Youth Week;
consultations of young people, with a view to find out their needs on matters relating to participation in democratic life (online consultations, opinion polls, etc.);
meetings and seminars, information events or debates between young people and decision-makers/youth experts around the theme of participation in democratic life;
events simulating the functioning of the democratic institutions and the roles of decision-makers within these institutions.

11. General process Draft your idea / Check if/where it fits Find partners
0. Register your organisation / Get a PIC number
Draft your idea / Check if/where it fits
Find partners
Write your project application
3a. Prepare the required documents
4. Evaluation by experts
5. Receive 80% of the grant
6. Implement your project
7. Report / receive the rest of the grant

12. Application stage Online form / E-form (pdf) Declaration of honour
Timetable / Programme of activity
Mandate
No separate budget (in the form)

13. Timeline 3 deadline (Feb, Apr, Oct) Project can start 3 months after
Plan at least 6 months ahead

14. Application form Objectives Logistics Learning outcomes Methods
Cooperation
Impact
Communication / Dissemination
Evaluation

15. Budget Unit Costs vs Real costs Travel – distance band
Subsistence costs
Exceptional costs

16. Evaluation 1 or 2 external experts 100 points max / need 60
Relevance / Implementation / Impact-Evaluation-Dissemination
Read the evaluation
Understand the philosophy!
Read the criteria precisely
Read the guide for evaluators
All criteria are important
Think about the fact that the evaluators don’t know your organisation, your project, your field of action!
(example I evaluated project on sustainable development, which I only have public general knowledge)
Not necessarily topic expert but project management and methods expert
Prove your topic is relevant / Be strong on the experts’ expertise side

17. Management Deliver what you promised Keep all invoices
Report clearly (Mobility Tool)
Budget wisely
Flexibility is allowed
Inform about changes

18. Young people: 13-30 final target of learning activities
Key concept: Young people / Youth workers
We are both!
Young people: final target of learning activities
Youth workers: staff or volunteers working with young people
JEF: young people + youth workers = young youth workers
Best website to understand the philosophy behind it:

19. Key concept: NFE Non-formal education
At the heart of all youth projects
Learner-centered / participatory
Stereotype: group work, post-its and flipcharts
Bottom-up vs Top-down
Youth work portfolio:
Best website to understand the philosophy behind it:

21. Linked to the previous one
Key concept: Active participation
Linked to the previous one
Young people should always take an active role
Best website to understand the philosophy behind it:

22. Activity: When the event(s) is/are happening
Key concept: Project  Activity  Session  Activity
Project: From 1st day of spending to sending the final report (prep, activity, evaluation)
Activity: When the event(s) is/are happening
Session: Coherent learning unit within your event (2 hours / Half a day)
Activity: Smallest block in a session (eg: « introduction to the topic »)
In need for a coherent whole!

23. Learning outcomes What does an individual learn from the project?
Key concept: Knowledge / Competences / Attitudes
In need for a coherent whole!
Learning outcomes What does an individual learn from the project?
Clear, realistic, relevant!
Absolute core of the project (KA1)
Different wordings: know, know how, skills, behaviour, key competences

24. Your Activities Learning outcomes
A logical approach
Day 1:
8 to 10: Ice breaker
12 to 14: Fishbowl debate on Icecream making
Day 2:
8 to 10: visit to a local NGO
Your Activities
Day 3:
Poster creation on potato growing
Day 4:
Evaluation and reflection on learnings
Learning outcomes
Key competences:
Digital skills
Learning to learn
Attitude:
- Intercultural awareness
Knowledge:
- The culture of potato
Skills:
- Rollerskating skills
In need for a coherent whole!
MAKE THEM MATCH!

25. Key concept: Impact / Dissemination / Evaluation
Impact on individuals Learning, usefulness in their work, in their civic life
Impact on organisation, on other structure Be realistic, small impact is ok.
Dissemination Broadening the impact, long term impact, social media, outreach
Evaluation All dimension: learning, impact, change, quality, cooperation
In need for a coherent whole!

26. The Grand’Ma Clarity Test
Tips and Tricks
Your project is probably very clear in your mind!
But experts don’t know you!
Tell your project to your grand mother and little sister until they understand it!
When you’re done, this will be the summary of your project
The Grand’Ma Clarity Test

27. The Common Sense Rule Tips and Tricks
Questions are made to be answered!
They seem long, but they actually make sense, answer them!
Not more, not less, not something else.
The Common Sense Rule

28. Be logical Tips and Tricks
Activities should answer the objectives. Learning outcomes should be explained in the light of the activities. Evaluation measures should evaluate the impact, quality and learning outcomes.
Be logical

29. Understand and master the philosophy
Tips and Tricks
Jargon, acronyms, management, actions… Read the programme guide, the legal base, good project examples, the evaluator’s guide. A lot of projects don’t understand the philosophy behind Erasmus+.
Understand and master the philosophy

30. Collective work – Clear responsibility
Tips and Tricks
- Have 1 person in charge for the coherence of the project
- Copy paste questions on a google doc and have several persons feedbacking
Collective work – Clear responsibility

31. Resources

32. Resources E+ programme guide: https://goo.gl/tKpZWS
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goo.gl/iHktTY
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Resources
E+ programme guide:
MOOC E+:
E+ evaluators guide:
KA1 applicant guide:
General NGO funding:
E+ UK NA website:
Best website to understand the philosophy behind it:

33. Questions?

34. Thanks! sg@jef.eu www.jef.eu facebook.com/JEFEurope @JEF_Europe
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youtube.com/user/JEFEurope
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