1. 802.11 Vice Chair’s Report - March 2009
May 2006
doc.: IEEE /0528r0
March 2009
Vice Chair’s Report - March 2009
Date:
Authors:
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

2. Abstract Network Membership Attendance Documentation Reflectors
May 2006
doc.: IEEE /0528r0
March 2009
Abstract
Network
Membership
Attendance
Documentation
Reflectors
Adrian Stephens, Intel Corporation
Bruce Kraemer, Marvell

3. IEEE NETWORK AT THIS SESSION
March 2009
IEEE NETWORK AT THIS SESSION
Adrian Stephens, Intel Corporation

4. IP and Virus Protect Enable DHCP
March 2009
IP and Virus Protect
Enable DHCP
do not configure your wireless card with a static IP address
Do not enter the wireless network without having the most current
Virus Protection installed,
Firewall installed
Microsoft security updates
and turned on !
Adrian Stephens, Intel Corporation

5. Network - II Enable DHCP in the Netcard’s TCP/IP properties
March 2009
Network - II
Enable DHCP in the Netcard’s TCP/IP properties
i.e. “Obtain IP Address Automatically”
For SSID “VeriLAN”
No WEP is being used. Be sure your WEP is disabled.
For SSID “IEEE.1x”
Use WPA or WPA2 with 802.1x
TTLS or PEAP, MS-CHAP-V2
Validate server certificates, do not send domain login info, do not use computer name to authenticate.
username is your badge number, password is the one you used to register for this session (registration desk can reset, if necessary)
Help desk available: During regular IEEE 802 registration hours
8AM until 5PM
Adrian Stephens, Intel Corporation

6. March 2009
Membership
Adrian Stephens, Intel Corporation

7. March 2009
Member Status Graphic
Adrian Stephens, Intel Corporation

8. Requesting Voting Membership
March 2009
Requesting Voting Membership
Members who are “Nearly Voter” must request to become a “Potential Voter” at least 14 days before a plenary session.
Membership will be granted at the start of the next plenary session – i.e. they will start with a voting token.
Have to record attendance for at least one slot to demonstrate presence at the meeting.
I will send out a reminder to “Nearly Voters” to request voting membership in time to meet this deadline
Request membership using the online form:
Adrian Stephens, Intel Corporation

9. Voting member changes No changes since last report
March 2009
Voting member changes
No changes since last report
NOTE--When a ballot closes within 14 days of an session, any changes in voting member status will be applied after the session
We have to provide list of voting members to meeting organizers 14 days before the session
Adrian Stephens, Intel Corporation

10. Current Status March 2009 Data as of 2009-02-24
Adrian Stephens, Intel Corporation

11. March 2009
Ballots
Adrian Stephens, Intel Corporation

12. Which Working Group Ballots Can I Vote On?
March 2009
Which Working Group Ballots Can I Vote On?
There are two types of Working Group letter ballot: Mandatory and Recirculation
All voting members vote on Mandatory Ballots
Check the voters’ list for that ballot (link in the instructions) and contact the Balloting Coordinator if in any kind of doubt
With each ballot we see some non-voting members attempt to vote
Only those members who were voting members at the time of the first successful ballot (i.e., > 75%) of a recirculation series can vote in recirculation ballots of that series
The voting pool is fixed for the lifetime of the series
The list of voters in the pool is published with each ballot (link in the instructions)
Those in the pool only need to vote to change their vote, or to supply additional comments, otherwise the previous vote is carried forward
With each ballot we see some who are not in the pool attempt to vote
Summary: Check the voters’ list linked to in the instructions for each working group letter ballot to see if you can vote
Adrian Stephens, Intel Corporation

13. Loosing Voting Membership due to Ballots
March 2009
Loosing Voting Membership due to Ballots
According to the current rules, voting membership is lost by not responding to 2 out of 3 consecutive mandatory ballots
This rule is present to ensure that members respond to most ballots
At the January 2009 meeting, there was a clear consensus to change to rule to “4 out of 6 consecutive mandatory ballots”
This change will be made immediately (i.e., starting with the next mandatory ballot)
It is believed that the change meets the intent of the original rule (which was to limit the speed at which a voting member could be dismissed, but gave the chair discretion to keep voting members in that status ).
A submission has been written to explain this to the EC 11-09/0265r0.
Haven’t yet seen an EC response to this, and we are subject to their rules.
Adrian Stephens, Intel Corporation

14. Provide comments in format required
March 2009
Provide comments in format required
The letter ballot instructions document clearly states that comments must be provided using the comment template file (spreadsheet).
This allows the composite spreadsheet to be compiled without manual cut and paste
In the last two ballots ~10 members supplied comments using the “single comment” feature of the tool
Unfortunately we cannot disable this feature
Notice - In future ballots these “single” comments may be marked invalid
I will try and notify any offenders before a ballot closes, but it is the duty of the voting member to read and comply with instructions rather than rely on me checking up.
Adrian Stephens, Intel Corporation

15. Use your secret 802.11 ID for voting
March 2009
Use your secret ID for voting
The number used for electronic ballots is your secret voting ID – it is NOT your badge number
This number is assigned locally by
It will never change, and will never be published
I have sent you an with this number in it
If you loose this number, ask me and I’ll send it again
In the last 2 ballots ~6 voters used the wrong ID
Adrian Stephens, Intel Corporation

16. March 2009
Attendance
Adrian Stephens, Intel Corporation

17. March 2009
Recording Attendance
It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes.
You must record 75% attendance of eligible slots in a meeting for that meeting to count towards gaining or maintaining voting membership
You need a single IEEE-SA web account
The IEEE SA web account requires a working address
do not remove your address from the account
Use the address associated with that web account when registering attendance
If you change addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly
Adrian Stephens, Intel Corporation

18. Session graphic Mar 2009 March 2009 16 Normal slots, 2 Extra slots
Register once
16 Normal slots, 2 Extra slots
75% attendance requires 12 slots
Closing plenary requires only 1 registration for 2 slot credit
Source: 11-09/0218r0
Adrian Stephens, Intel Corporation

19. Attendance Procedures
March 2009
Attendance Procedures
A 4-step process:
(once) Register for an IEEE-SA web account
(once) Ensure that you are enrolled in project number under MyProject / Manage Activity Profile / C/LM/802.11
(once per session) Register on Murphy
(once per slot) Record attendance at a specific meeting
Adrian Stephens, Intel Corporation

20. Check status of your IEEE Web account
March 2009
Check status of your IEEE Web account
Log in to:
This is the number you should see printed on your badge.
If not correct see Christina Sahr.
Check you’re going to use your primary addresss
Adrian Stephens, Intel Corporation

21. Step 1 - Register for IEEE web account
March 2009
Step 1 - Register for IEEE web account
Do you have an IEEE Web Account (IEEE Database)?
NO :
GO CREATE A WEB ACCOUNT   Set up IEEE Web Account
FOLLOW THE INSTRUCTIONS TO CREATE NEW WEB ACCOUNT
YES:
I have an IEEE Web Account and remember your username and password.
GO TO STEP 1b
MAYBE:
I have an IEEE Web Account but don’t remember the password.
RESET YOUR PASSWORD   Set up IEEE Web Account
I don’t remember my IEEE Web Account USERNAME 
Contact Christina Sahr
Adrian Stephens, Intel Corporation

22. Step 2 - Register involvement with 802.11
March 2009
Step 2 - Register involvement with
MyProject / Manage Activity Profile
Then search for
Adrian Stephens, Intel Corporation

23. Step 3 – Register on Murphy
March 2009
Step 3 – Register on Murphy
Visit
Please use the associated with your IEEE Web Account (e.g., as your IMAT user name and a throwaway password for this set of meetings
Enter your Web Account UserName (e.g., SUPERMAN) when requested
Detailed description in backup slides
Adrian Stephens, Intel Corporation

24. Step 4 – Record attendance for each slot you attend
March 2009
Step 4 – Record attendance for each slot you attend
A slot is a scheduled 2-hour. There are 18 normal slots in this session. Mon & Tue pm are “extra” slots.
You should “substantially attend” the meeting you record your attendance for
The IMAT screen indicates your cumulative attendance
You need 75% attendance (14 slots in this meeting) in a meeting for it to count towards gaining/continuing voting status
See backup slides for details
Adrian Stephens, Intel Corporation

25. March 2009
Documentation
Adrian Stephens, Intel Corporation

26. Local File Document Server information
March 2009
Local File Document Server information
Local FTP server: ftp://newton.events.ieee.org (anonymous)
External Document Server
Adrian Stephens, Intel Corporation

27. March 2009
Adrian Stephens, Intel Corporation

28. Documentation Generally
March 2009
Documentation Generally
Document Numbers are obtained from the mentor web site
Uploading Documents
Can only be uploaded to the mentor web site
Downloading Documents
All documents are updated on the local server from mentor
When retrieving document please follow the instructions in the previous pages and obtain all documentation from the local server. This will keep traffic at a lower level on the external links.
Adrian Stephens, Intel Corporation

29. Document server functionality changes
March 2009
Document server functionality changes
Administrator (i.e. WG Vice chair) can rename submissions on the server (title and/or affilitiation details)
“Skip to DCN” was hard to use effectively
It has been replaced by a “filter by DCN” box
Adrian Stephens, Intel Corporation

30. March 2009
Reflectors
Adrian Stephens, Intel Corporation

31. March 2009
Reflector Requests
There is an reflector for the working group, plus one for each task group.
Access to the reflector is limited to those who are members with status: aspirant, nearly-voter, potential-voter, voter.
To change your access, visit the reflector request page:
Gathers information and sends an to Vice Chair
Or, use the “self service” options described in:
Gathers less information and sends an to the Vice Chairs
Adrian Stephens, Intel Corporation

32. March 2009
TGad Reflector
TGad reflector has been set up and populated from the reflector.
Members who don’t want to be on that reflector should use the self service method to remove themselves.
Adrian Stephens, Intel Corporation

33. March 2009
Reflector Caveats
The LISTSERV system removes an entry from a reflector list if it gets repeated bounces.
The WG officers (Jon Rosdahl) monitor these events and try and fix what we can.
If you change address – please let me know. I will perform a global change to the list servers.
If you receive no from STDS for a couple of weeks, suspect that something is wrong and contact me.
Adrian Stephens, Intel Corporation

34. March 2009
Questions ?
Adrian Stephens, Intel Corporation

35. March 2009
Backup
Adrian Stephens, Intel Corporation

36. Step 2 - Register Your Attendance
March 2009
Step 2 - Register Your Attendance
First Time you sign in for the meeting, click here and fill out the form
Adrian Stephens, Intel Corporation

37. Create New Profile - once
March 2009
Create New Profile - once
Adrian Stephens, Intel Corporation

38. March 2009
Login to IMAT
Adrian Stephens, Intel Corporation

39. March 2009
Adrian Stephens, Intel Corporation

40. Step 3a: Record Your Attendance
March 2009
Step 3a: Record Your Attendance
For each 2 hour meeting you attend at the session, log into
Then select the IEEE WG.
The first time you do this, you will be asked for your affiliation
Adrian Stephens, Intel Corporation

41. Step 3b: Supply your Affiliation
March 2009
You must provide an affiliation and agree to participate in a professional manner in order to receive credit for your attendance.
You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. If your company is not in the dropdown list, please type it into the text field provided
Adrian Stephens, Intel Corporation

42. Step 3c: Select the meeting
March 2009
Step 3c: Select the meeting
The available meetings will be yellow
Click on the one you are attending
May ask for affiliation details
Will turn green
Attendance total will be updated
Adrian Stephens, Intel Corporation

43. March 2009
Fin
Adrian Stephens, Intel Corporation