1. Graduate DegreeWorks Workshop
Student
Graduate Academic Affairs
IIT Tower, 7th Floor
10 West 35th Street, Ste 7D7-1
Chicago, IL 60616

2. Graduate Academic Affairs Team
Joel Hestermann: Graduate Academic Affairs Specialist
Surendar Mani: Retention and Student Success Manager
Lucas Treadwell: Auditor and Records Specialist
S. Mani’s title “and”

3. Objectives Learn the tools and functionality of DegreeWorks.
Learn the tools, functionality, and process of eForms.
Understand why DegreeWorks and eForms are used, and how they can be leveraged.
We welcome any questions throughout, and any concerns or constructive feedback at the end.

4. Masters Advising/Program of Study Hold
An advising hold is placed once you reach 9 cr. Hours
Prevents you from registering for classes
Required to meet with your advisor
In person
*Skype at adviser’s discretion
Phone
Hold must be removed by your advisor *

5. Where to find DegreeWorks & eForms

6. DegreeWorks Functions
Top Tabs
Banner Self-Service
eForms: Access using this button.
Advising: Brings the user to TutorTrac
FAQ & Help: Check for an answer here before reaching out to GAA.
Request Assistance: Submit a ticket if you are having any issues.
Legend:

7. DegreeWorks Functions, Continued
Student ID – Name – Degree – Major – Level – Classification – Last Audit Refresh
Sub-tabs
Worksheets
What If
Look Ahead
View Plans
If Applicable
GPA Calculator
Removed What-If History not visible to students (hph)

8. Worksheets
Format – Student View / Graduation Checklist / Registration Checklist
Print/View PDF – Print/Save What If audits for meetings with advisor
What If
See how your program will be affected by any changes before they are officially submitted.
Look Ahead
See where certain courses will fit within the audit before you register.

9. What-If Choose degree Academic year Major
Concentration (including Master’s Project or Thesis), if applicable
Add future courses you wish to take, if applicable
Process What-If
Concentration (including Master’s Project or Thesis)…

10. Notes View notes from your advisor/GAA regarding your degree program
At the bottom of the DegreeWorks Audit
Reminders from advising meetings
Added note screenshot.

11. GPA Calculator
May be useful to see what grade students would need in order to achieve a certain GPA

12. eForms Importance of eForms Actions
Get approval for course substitutions before registering for course(s)
Not all course substitutions are approved
Student  Advisor  Department Approval  Graduate Academic Affairs  Applied to audit at final approval
Actions
Change of Programs
Co-Terminal / Shared credit
Transfer Credits – Internal vs External
Change of Advisor
Course Substitutions
Added applied to audit at final approval

13. eForms Main Page a

14. Change of Advisor Current advisor already appears.
Select new advisor within your dept.
Comments are required.

15. Change of Degree Example
Within same discipline/academic unit only
Must be equivalent or lower degree
PhD to MS, ME to MAS
MS to MS, ME, or MAS
ME to ME
MAS to MAS
Save vs. Save & Submit
Change major
Add concentration
Add thesis

16. Transfer Credits and Course Substitutions
External Transfer: Request use of one or more courses from an outside institution.
Internal Transfer: Excess UG credit to GR credit / Masters credit to PhD – Use of course(s) outside of your discipline
Course Substitutions: Use of a course not in current degree requirements. Ex. an elective from another degree program
…Excess UG credit…

17. External Transfer Credits
eForms for preliminary approval
Final approval after review
Need official US transcript sent directly from transfer institution to GAA. OR
Need credential evaluation for Intl. transcript sent directly from World Education Services (WES) to GAA.
Added details about U.S. vs Intl Transcripts

18. Internal Transfer Credits
Typically used for courses from a different discipline than the student’s in progress program.
UG to GR credit transfer
Restrictions apply
“Course Not Found”
Option for advisor to review and articulate use.
Student must include a comment explaining why this is selected.
Ex. Completed course no longer an active course.
Ex. An exact course equivalent is not identifiable but is relevant to requirements (typically electives).

19. Course Substitutions
Insert course completed and course required

20. DegreeWorks Demonstration
Surendar Mani

21. TutorTrac Presented by Tayyab Arshad
Director, Academic Resource Center
Added Tayyab Arshad, Title

22. Questions / Concerns / Feedback?
Graduate Academic Affairs
IIT Tower, 7th Floor
10 West 35th Street, Ste 7D7-1
Chicago, IL 60616