1. Parent and Family Partnership Surveys
Pilot Study Introduction and Recruitment
By: Darcy Hutchins, Ph.D. and Nazanin Mohajeri-Nelson, Ph.D.
October 5, 2015

2. Introduction Background Development Requests from the field
Limited options for schools and districts in measuring their family and community outreach efforts
Development
National Standards for Family-School Partnerships, adopted by Colorado
Other surveys
Subject Matter Experts
Advocacy groups (i.e., SACPIE)
Comparison to some district-developed surveys
EDAC 2

3. Purpose
Surveys
Assess the outreach efforts of a school or districts based on the perceptions of school personnel and families
Identify areas of focus for outreach efforts or areas in need of improvement
Pilot
Assess to the reliability and validity of the surveys before making them available to schools and districts as a resources 3

4. Data will be sent directly to CDE
Responsibilities
Develop a workplan for the data collection (who, what, where, when, and how)
Recruit school personnel and families to participate
Determine the timeline that works best for your local context
Establish the local process for sending surveys to school personnel and families, which…
ensures anonymity of the participants; and
increases likelihood of participation
Communicate the participation process to school personnel and families
Data will be sent directly to CDE 4

5. Assurances Anonymity of all participants
Data will only be analyzed if sufficient number of respondents
Data security 5

6. Supports and Resources
Survey Instructions
Draft Communication
Electronic version on SurveyMonkey
Paper Version
Trainings provided, by request 6

7. Return on Investment Costs Benefits
Staff time to prepare the data collection
Any expenses associated with computer use, if made available for surveys
If paper copies needed
Printing/copying expenses
Postage
Paper
Envelopes
Benefits
Helping develop a valid and reliable resource that will be available to schools and districts
If a high enough participation rate, data on the school or district’s parent, family, and community outreach efforts 7

8. December through February
Pilot Timeline
CDE will analyze pilot data
Provide a summary report of the statewide reliability and validity findings
If district and school had a high enough participation rate, summary of findings from school/district will be provided back to the district
March through July
Communicate data collection information to school personnel and families
Make multiple options available (online, paper copies); if need be, make computers available to families
Provide ongoing communication to help increase participation rates
December through February
2nd – attend methods training webinar
Design the workplan for the collection (who, what, where, when, and how)
Prepare communication to invite school personnel and families to participate in surveys
November 8

9. Pilot Study Methods November
Develop workplan
Who needs to be involved in this project? At the district? At the school?
What needs to be done at the district and/or school level? Tasks
When do identified tasks need to occur?
How?
Who is the targeted audience? 9

10. Pilot Study Methods November-December
Recruitment
Development communication to personnel and families to invite them to participate
Heads up communication about upcoming survey
Details of why survey is being collected and how data from it will be used
Information about how to take the survey (Online? Paper?)
Using Family Liaisons to help with recruitment 10

11. Pilot Study Methods December
Determine the best timeframe and length of time for survey
Notify CDE of the decision
Request link to survey for your school/district
Determine best survey platform for community
If online, should computers be made available? Is that an option?
Should hard copies be made available? Costs? Time to prepare surveys and communication?
Initiate recruitment efforts
Why participate?
Spread the word?
Decide upon an incentive? 11

12. Pilot Study Methods December (cont.)
Determine if should conduct trainings/webinars for personnel and families about the survey (purpose, how, etc.)
If support is needed in this regard, contact CDE
Draft communications to the community
Emphasize the purpose of survey participation and what school/district will gain as a result
Emphasize anonymity
Notify CDE about the dates of the collection
When the notification has been sent to families
When collection is to be started
When collection is to be closed 12

13. Pilot Study Methods December through February
Disseminate / communicate survey link or provide paper copies
Emphasize the purpose of survey participation and what school/district will gain as a result
Emphasize the anonymity of responses
Notify CDE that collection has begun
Give respondents 2 to 3 weeks to respond
During that time, continue to send ( ? Posters?) reminders 13

14. Pilot Study Methods March through July
11/8/2018
Pilot Study Methods March through July
Once the collection is closed
CDE will notify school/district contact of the number of responses received
CDE will begin analyzing the data to test reliability and validity of the instrument
Once reliability and validity has been checked
CDE will publish reliability and validity results based on statewide data
If reliable and valid and organization has enough respondents
CDE will provide aggregated report back to organization
School and district results will not be published
Family survey: Minimum of 30 parents and 30% of student count
Personnel survey: 50% response rate 14

15. Pilot Study Methods Exit Interview
What worked?
Challenges and barriers?
Advice for other schools/districts doing this type of work? 15

16. Contact Information
Darcy Hutchins, Ph.D.
Family Partnership Director
Improvement Planning Unit
Nazanin (Nazie) Mohajeri-Nelson, Ph.D.
Alexandra Rechlin
Data Collection Specialist and Research Analyst
Director
Data, Program Evaluation, and Reporting Office
Federal Programs Unit 16