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SSAI PY2012 Three Month Grant Project Performance Plan (PPP) Webtool Webinar
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2. Technical Details
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4. Senior Service America’s Three Month Grant
Project Performance Plan (PPP) Webtool Webinar
June 19, 2012

5. Agenda Today’s Presenters: Joe Gallagher and Chris Garland
Webinar Length: 2:00 – 3:00 p.m.
Discuss PY month grant challenges
Questions/Answers
Review Three Month Grant Project Performance Plan (PPP) Webtool
Next Steps
Adjourn

6. PY12 Will Be A Challenging Year
3 month grant (July 2012– September 2012)
DOL Mandated Enrollment Freeze
Post SGA Transition
No participant transfers/ no lay-offs of participants
9 month grant (October 2012 – June 2013)
However….
Advance planning will give you an advantage to run your program
As always, SSAI is here to help you

7. DOL Enrollment Freeze
DOL expects to freeze (stop) new enrollments on or about July 15 and last through October 1 – exact dates coming soon 
Question #28 on Participant Form – must have date of 7/15/12 or earlier!!!
DOL has frozen (stopped) any participant transfers. See also SSAI SCSEP Policy 602-E.
Why? To ensure SPARQ data is accurate for the transfer of data between national grantees post SGA

8. So what will you do? DOL has set out a challenge
Need to push yourself to ensure that you enroll enough participants so that you don’t leave any funds unspent on September 30th (without overspending)

9. So what will you do? (cont’d)
STEPS
#1. Review your 3 month PPP and figure out how many participants you need to enroll by July 15th and exit by September 30 to spend $$ without overspending.
#2. Pay special attention to the number of exits you achieved during the first quarter of last year (we’ll show you how to do this when we review the tool) and determine a reasonable exit amount for the 3 month grant period

10. STEPS (cont’d)
#3. Once you have the needed number of enrollments by July 15th in your PPP, review your waiting list and identify your issues with reaching this enrollment target.
#4. Talk to a Front End Support Team Program Officer about your issues when you discuss you 3 month PPP.
Include in your notes when saving your PPP.

11. STEPS (cont’d)
#5. Set up enrollment meetings with your priority of service applicants as soon as possible
#6. Submit your 3 month PPP to SSAI by Monday, June 25th
#7. Enroll the participants you need by July 15th

12. Bottom Line:
Do a good plan

13. Extra Hours?
SSAI staff will not authorize any extra hours (above 20) until:
A. We review and discuss your three month PPP
B. We see your actual enrollment achieved through July 15th
Remember, you need to push and challenge yourself
C. If approved, extra hours unlikely to start until early August

14. Priorities of Service in the OAA
Priorities of service/Most-In-Need (MIN) are:
Veterans and eligible spouses
THEN….
Have a disability
Limited English proficiency
Low literacy skills
Reside in a rural area
Have low employment prospects
Have failed to find employment after utilizing services under WIA Title I
Homeless or at risk of homelessness
65+ years of age*
*Not a Most in Need factor

15. Let’s Take Some Questions/Comments About the 3 month period and PPP
Raise Your Hand to Confer by Phone or Send Me a Note

16. Let’s Review the Three Month Grant
Project Performance Plan (PPP) Webtool

17. Highlights of 3 Month PPP Webtool
Estimated 3 month Participant Wage budget inserted
3 month PPP automatically includes expected carry-over from your last PY2011 PPP
Still have ability to adjust hours per pay period – 12 hours per week is the minimum
Access enrollment and exit activity from prior program years, including PY2011, as you create your 3 month PPP
Number of 3 month authorized positions visible

18. Your Analysis (PPP) is Vital
PY12 First Quarter PPP reflects your analysis of 3 month period
Need to submit your first PY12 First Quarter PPP to SSAI by Monday, June 25th
We expect subgrantees to spend all of their PW funds by September 30th without overspending
No enrollment after July 15
No participant transfers or lay-offs for exits
Remember to submit your pay by pay info through June 30th on 2011 pay by pay

19. Key Points for PY12 PPPs
Assess your waiting lists and set enrollment meetings
Plan enrollment as needed from July 1 – July 15th in your PPP
Continue with exits as needed to keep your SCSEP balanced
Remember to include in your PPP “other exits” participants who will be exiting because they are not waiver eligible and will be reaching their 4 year time limit on SCSEP

20. Let’s Take Some Questions
Raise Your Hand to Confer by Phone or Send Me a Note

21. Next Steps
Next Monday, June 25th – deadline for you to complete your PY2012 First Quarter project performance plan (PPP) plan on the webtool
Start scheduling your enrollment meetings!
Wednesday, June 27th – deadline by which a Front End Support Team Program Officer will follow-up with you and provide feedback on your PY2012 First Quarter 3 month PPP

22. Questions After This Webinar
Contact the Front End Support Team and a FES Program Officer will respond: or
Call: ; or
Open a case via the Cloud Portal

23. Adjourn
We will notify you when the following can be found on the SSAI Partners’ Page:
Today’s PowerPoint Presentation
Link to today’s webinar recording will be in the “Webinars” tab of the SSAI Partners Page
Thank you for attending!