1. Senior Community Service Employment Program
Warren J. McKeon

2. What Is SCSEP? Administered by DOL Serves low income 55+
Part-time community service
Transition to unsubsidized employment
The Senior Community Service Employment Program is administered by the Department of Labor. It serves low income individuals who are 55 years and older. It places them in part-time community service positions and assists them to transition to unsubsidized employment.

3. Objectives Useful part-time activities Economic self-sufficiency
Increase work opportunities
Foster and promote useful part-time opportunities in community service activities for unemployed low income persons 55 or older.
Foster economic self-sufficiency
Increase the number of older persons enjoying the benefits of employment in the public and private sectors.

4. Grantee Types State National
There are two types of grantees, State and National. The Virginia Department for the Aging is a State Grantee and the National Council on Aging is a National Grantee. Experience Works, USDA Forestry Service, AARP and National Pacific Center on Aging are other national grantees operating in Virginia..

5. Annual State Coordination Plan
Submitted by the governor
All grantees work together to address
Needs
Localities and populations
WIA coordination
Economic Needs, Social Needs, Employment Needs and Skills needs
New Grantees are required to partner with the One Stop System.
MOU must be signed with local Workforce Boards.
Multiple Grantees in a workforce investment area must coordinate their activities.

6. Enrollee Eligibility Age Income Residence
Enrollee must be 55 or older. No upper age limit may be applied.
Family income cannot exceed 125% of the Federal Poverty Level.
Must be a resident of the State in which the project is authorized. Cross border agreements allowable if approved by DOL.

7. Definition of Family
Two or more persons related by birth, marriage, or adoption and residing together.
Husband, wife and dependent children.
Parent or guardian and dependent children.
Husband and wife.
Includes related sub-family members.

8. Income Wages and salary Self-employment income
Unemployment compensation
Social security benefits including SSDI
Pensions
Dividends or interest
Veterans’ payments

9. Income Cont’d Alimony, insurance annuities
Gambling and lottery winnings
Rents, royalties estates & trusts
Educational assistance
Financial assistance from outside the household (excludes gifts)

10. Not Income Capital gains Gifts
Lump-sum inheritances or insurance payments
Disability payments, except SSDI
Worker’s compensation

11. Not Income Child support Tax refunds
SCSEP earnings of another family member
Hot off the press. As of last Thursday, DOL has reversed its stand on SCSEP earnings. It was income under the old rules and the new rules up until last week.

12. Types of Expenditures Enrollee costs Other enrollee costs
Administrative costs
Matching funds

13. Enrollee Costs Enrollee wages Fringe benefits
A minimum of 81.2% of the Title V grant must be spent on enrollee wages and fringe benefits.
Rate of pay can be no less than the highest of Federal, State or local or prevailing wage.
Fringe benefits include physical examinations, FICA, worker’s compensation.
Payment of retirement and unemployment insurance (unless required by State) are prohibited.

14. Other Enrollee Costs Staff costs Support services Training
Intake, orientation
IEP development
Transportation
Incidentals
Work shoes, uniforms, safety glasses, eye glasses

15. Administration Payroll preparation Personnel Procurement Accounting
Financial management
Multiple functions can be allocated. If the information system to gather program data and prepare payroll checks an appropriate allocations can be made to Other participant costs and Administration. The cost of preparing payroll for participants is always administration and is not allocable to other participant costs. No more than 5.3% of the Title V grant can be used for administration.

16. Matching Funds 10% non federal fund requirement Allowable activities
Not required for 502 (e) grants
SCSEP federal funds require a 10% match from nonfederal funds.
Match must be spent on allowable activities. If the Agency pays for unemployment insurance under the grant, which is prohibited, it cannot be used as match. If the state receives 502 (e) money, match is not required on 502(e) funds

17. Cash Match Grantee Third-party
Additional funds or services provided and paid for by the grantee.
Third-party cash contribution, grant or appropriation paid to the grantee organization

18. In-kind Match Not paid by grantee or sub-grantee Personnel services
Space
Services
Valuation
Donated space
Probably the most common in-kind is supervisory match provided by the host employer. DOL indicated that the match (at least the supervisory hours, if not the dollars) should be documented on the participants time sheets. This would be reported as other participant cost match. Fringe benefits for the host supervisor should be included.
DOL indicated that you cannot include fringe benefits when calculating in-kind administration.
Match needs to verifiable and records need to be maintained by grantee and the method used to value the in-kind.

19. Match Exclusions Federal funds Used as match for other programs
Used for construction/purchase of facilities
Source is program income
Federal funds cannot be used to match federal funds. If the supervisor of a participant is paid using federal funds, his salary and fringe cannot be used as match.

20. Reporting
AMR
AMR-OC
Title V reporting is incorporated as a Worksheet in your aging monthly report. Our worksheet includes categories for enrollee costs, other enrollee costs, administration and match. There is a separate worksheet if NCOA sub-recipient and a separate work sheet, if DOL recipient. The reports are due on the 12th of the month.

21. NCOA Recipients Appalachian Agency for Sr. Citizens.
League of Older Americans.
City of Alexandria, Office of Employment Training.
Arlington Agency on Aging.
Fairfax Area Agency on Aging.
Prince William Area Agency on Aging.
Sr. Services of Southeastern Virginia.

22. Accrued Expenditures DOL requirement.
Sub-recipient accrued expenditures.
Accrued expense column on worksheet.
DOL wants aggregate of cash disbursements plus goods and services received but not yet paid for data reported on an accrual basis. Expenditures on an accrual basis more accurately portray program costs and facilitate program management including the reallocation of available funds among the recipients.

23. Final Report Due on August 2nd.
All obligations need to be liquidated by this date (No accrued expenditures).

24. Performance Accountability Results Enhanced Program performance
Continuous Improvement

25. Measures Number served Number served with the greatest need
Community services provided
Placement
Retention
Number served is defined by comparing # served to #authorized. 140% is the expected baseline.
The number served particularly those with the greatest social need, poor employment history or prospects or those over 60 years old. Participants above divided by total enrollees.
Community service provided is the number of hours of community service provided.
Placement is the number of participants placed in unsubsidized employment divided by authorized positions. 40% minimum. From here on out DOL is going to negotiate a placement rate for each grantee. How this will work and how it will be translated to each sub-grantee is still sketchy.
Retention is the number still employed in the first quarter after exit [after 6 months].

26. Measures Cont’d Enrollee satisfaction Employer satisfaction
Host Agency satisfaction
Earnings increase
Enrollee satisfaction is the result of surveys of enrollees concerning the services provided to them and their experience.
Employer satisfaction is the result of surveys of employers concerning the services provided to them and their experience.
Host agency satisfaction is the result of surveys of host agencies concerning the services provided to them and their experience.
Earnings increase = percentage change in pre-program earnings to post program and 1st qtr after exit [6 mos.] to 3rd qtr after exit [12 mos.].

27. Data Collection National data collection and reporting system
Participant form
Community service assignment form
Exit form
Unsubsidized employment form
The participant form contains basic participant information, eligibility information, participant characteristics,eligibility determination and enrollment information.
Community Serve assignment information contains host agency information, contact for survey information, specific assignment information, hours paid in the quarter and training hours in the quarter
Exit form includes reason for exit, date of exit and waiver of confidentiality
Unsubsidized employment contains employer information, contact for survey information, specific placement information and follow-up information.

28. Data Collection Data is reported directly to DOL by sub-grantee.
VDA will receive reports from DOL.
NCOA has received permission to use its own system and NCOA recipients will enter data into the NCOA system.
Luke warm off the press. DOL is backpedaling. They now say that the mechanism for transferring data has not been finalized and that grantees will have someway to review the data and ensure corrections are made before transmission to DOL.

29. Surveys Enrollees Host Agencies Employers
The sub-recipients will be responsible for conducting survey up to a third request. DOL will choose who will be surveyed for enrollees and host agencies and provide list to VDA. Surveys will be mailed on the designated day by the sub-grantee. It appears the sub-recipient will choose the employers.

30. Summary Enrollee pool is smaller Increased intensive placement effort
Accountability
Increased work without increased funding
The redefinition of income will make the available enrollee pool smaller.
Smaller enrollee pool and emphasis on harder to place (more needy) enrollees will require more intensive efforts
Performance measures will result in more accountability. May result in Title V dollars being shifted from one project to another.
More data gathering, data reporting

31. Exercise 1 A. An accrual B. Obligation C. An expenditure D. As match
E. None of the above

32. Exercise 2 A. Are enrollee costs B. Are other enrollee costs
C. Are administration
D. Need to be allocated
E. None of the above