1. University Hotline Statistics
Commonwealth of Virginia
University Hotline Statistics
Tim sadler
State Hotline Manager
Office of the State Inspector General

2. Contacting the hotline:
Telephone or
Voice Mail
Website
Osig.Virginia.gov
Online submission form
Posters and informational brochures

3. Hotline Policies and procedures:
OSIG Website
Program Areas / Citizen Services / FWA Hotline / Manual
Separate Whistle Blower manual
Manuals Provide information about the programs and conducting hotline investigations

4. Hotline Staff: Hotline Manager and 2 investigators
Send cases to agencies
Conduct investigations
Governor’s Appointees, IA Staff, etc.
FY 2017
645 Cases investigated
26 Done Internally by OSIG

5. Hotline Basics: Callers Provide- who, what, where, when, why, and how
Determine if within scope
Case write-up to agency
Encrypted
Investigation
Due Date: 60 Days
Extensions Granted
Completed Case Report To OSIG
Retained Electronically

6. Cases Assigned (three years):
Agency
CY17
CY16
CY15
Internal Hotline
VCCS 33 30 26 No
NSU 20 5 8
GMU 14 7 6
Yes
VCU 13 9 4 VT 19 12
Pending
VSU 10 16
W&M + RBC 11 RU 1
ODU 3
UVA
JMU 2 LU
CNU
VMI
UMW
Total
136
108
109

7. Cases Investigated and Closed During CY17
Type
CY17
Substantiated 30
Unsubstantiated w/ recommendations 21
Unsubstantiated 39
Outside of Hotline scope 16
Total
106

8. Complaint Type All Cases CY17
Total
Improper hiring including violations of state policies 13
Waste of State Funds
Employees taking time off, arriving late, leaving early, and not turning in leave slips. 12
Poor internal policies/noncompliance with an agency's internal policy 11
Misuse of a state owned vehicle 8
Employee misconduct 7
Improper use or mismanagement of state or federal grant funds 5
Violation of state procurement policy or Virginia Public Procurement Law
Allegation concerns a criminal activity rather than fraud, waste, or abuse of state resources 4
Allegations are not related to state business
Assigned job duties/responsibilities are not performed.
Employee is involved in activities which are a conflict of interest with their state position. 3
Employee or supervisor falsified state timesheet or other payroll documents.
Employees wasting time during work hours
Waste of agency inventory/resources
Other Types (# 1-2) 38
136

9. Complaint Type Cases Substantiated CY17
Total
Employees taking time off, arriving late, leaving early, and not turning in leave slips. 7
Misuse of a state owned vehicle 3
Assigned job duties/responsibilities are not performed. 2
Employee conducting personal or outside business while on state time
Poor internal policies/noncompliance with an agency's internal policy
Violation of state procurement policy or Virginia Public Procurement Law
Abuse of State Telework Policy 1
Pollution to the environment or violation of other environmental regulations.
Damage or inappropriate use of state owned building or state facilities
Employee misconduct
Employee or supervisor falsified state timesheet or other payroll documents.
Employee theft of state resource, supplies, equipment, software, etc.
Employees sleeping during work hours
Employees wasting time during work hours
Falsification of state records, documents
Improper hiring including violations of state policies
Management retaliating against or harassing certain employees
Misuse of state resources, state equipment, computers, supplies, personnel, etc. 30

10. Monthly Report (March 2017):
Office of the State Inspector General
Fraud, Waste, and Abuse Hotline Reporting
For the Month Ending : March 2017
Hotline Program
Open Cases Beginning of Month
134
Cases Assigned During the Month 83
Cases Closed During the Month 56
Cases Screened Out During the Month 24
Open Cases End of the Month
137
OSIG Investigations 7 1

11. Monthly Report (trend):

12. Allegation Description
Auditor of Public Accounts report:
Office of the State Inspector General
State Fraud, Waste, And Abuse Hotline Statistics Report
New Cases During the Month of : March 1-31, 2017
Report Shared with the Auditor of Public Accounts
Date Reported
Agency Name
Allegation Description
3/3/2017
Virginia Department of Health
Waste of State Funds
Department of Human Resource Management
Abuse of state retirement benefits, including employees who received disability benefits fraudulently.
George Mason University
Employee theft of state resource, supplies, equipment, software, etc.
University of Virginia
Virginia Department of Education
Operating inefficiencies
3/6/2017
Virginia Community College System
Waste of agency inventory/resources
Department of Corrections
James Madison University
Virginia Employment Commission
Allegation concerns a criminal activity rather than fraud, waste, or abuse of state resources

13. Secretary of Administration Report (quarterly):
Status of Hotline Cases Opened in Quarter 3
Agency Name
Allegation Type
Investigating Agency
Status
Department of General Services
Hotline Coordinator
Open
Department of Human Resource Management
Closed
Hotline Cases Carried Over to Quarter 3 & Remain Active at the End of Quarter 3
Date Opened
Department of Elections
11/7/2016

14. Questions?
Hotline Suggestions Always Welcome!