1. 2018-2019 Direct Certification Updates
Welcome to Texas ELMS!
Direct Certification Updates
Region One Education Service Center

2. TEXAS ELMS Eligibility List Management System
Region One Education Service Center

3. In the presentation you will learn:
Recent guidance regarding eligibility
Uploading enrollment file
Downloading matches
Search for matches
When and how to report updated TDA data
POS
PEIMS
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4. Region One Education Service Center
Introduction
You’ve prepared your current enrollment file and are ready to proceed with direct certification, but…
It’s as easy to remember as:
UPload your enrollment file
DOWNload Match Reports
Code IN your POS
Send OUT notifications
(Share data with Peims)
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5. Uploading Current Enrollment
Get to the Direct Certification page
Select your CE*
3. Click the Upload tab
4. Browse for the file you want to upload
5. Click upload
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6. Did my file upload correctly?
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7. Downloading Match Report
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8. Region One Education Service Center
CE Match Report
Meal Code Column
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9. Region One Education Service Center
Sample Report
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10. Region One Education Service Center
Sample Report
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11. Region One Education Service Center
Sample TX ELM Report
RIO GRANDE CITY TX M PK C
Medicaid-Reduced 03
LA GRULLA F 08 01
0003 11
0102 05 09 12 02
PENITAS 10
0001
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12. Region One Education Service Center
Coding in POS
Coding in your POS and sending out notifications varies with each CE.
For NSLP traditional a benefits letter is sent home, pos is coded accordingly (F/R/P).
For Provisional Schools (P2, CEP), there is no letter sent to the household and pos does not need to be updated as Provision Schools already have the Free status for all in the POS.
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13. Eligibility Determination & Eligibility Categories
Distribution of Household Applications
Income comparison based on IEG
Categorical Eligibility
Direct Certification
SNAP
TANF
FDPIR
Medicaid Free (matched in the TXUNPS)
Medicaid Reduced (matched in TXUNPS)
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14. Region One Education Service Center
Other Source
Foster
Designated state or federally funded pre- kingdergarten programs, including early head start, even start, and head start
Homeless, including runaways and individuals displaced by declared disasters.
Migrant
Snap, tanf, or fdpir eligible student not on DC
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15. Region One Education Service Center
New for
Categorical Eligibility
Direct Certification
SNAP
TANF
FDPIR
Medicaid Free (matched in the TXUNPS)
Medicad Reduced (matched in TXUNPS)
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16. Region One Education Service Center
Medicaid Free
Students whose households match as Medicaid Free are eligible for free meals.
[Note: Each state uses different criteria to establish eligibility for the Medicaid programs offered in the state.
If a household receives Medicaid and does not match for Medicaid Free or Medicaid Reduced in the TX-UNPS Direct Certification Direct Verification System, the specific Medicaid program does not meet income-derived eligibility criteria as specified by USDA for NSLP and SBP.]
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17. Region One Education Service Center
Medicaid Reduced
Eligibility determination made in TX-UNPS Direct Certification Direct Verification System. Students whose households match as Medicaid Reduced are eligible for reduced-price meals.
[Note: Each state uses different criteria to establish eligibility for the Medicaid programs offered in the state. If a household receives Medicaid and does not match for Medicaid Free or Medicaid Reduced in the TX-UNPS Direct Certification Direct Verification System, the specific Medicaid program does not meet income-derived eligibility criteria as specified by USDA for NSLP and SBP.]
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18. Region One Education Service Center
More on Medicaid
Medicaid Free and Medicaid Reduced eligibility cannot be determined using an application
Medicaid Free and Medicaid Reduced eligibility must be determined using information from the TX-UNPS Direct Certification Direct Verification System
If any person in the household qualifies for Medicaid Reduced, all students in the household qualify for reduced-price
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19. Region One Education Service Center
Medicaid (ARM)
Medicaid Free and Medicaid Reduced information reported on an application or using an award letter from the Texas Department of Health and Human Services Commission cannot be used to determine eligibility. Medicaid Free and Medicaid Reduced eligibility can only be determined based on a match made in the Direct Certification Direct Verification System.
ARM 4.86 (April 25, 2018)
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20. Region One Education Service Center

21. Region One Education Service Center

22. Region One Education Service Center
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) Additionally, program information may be made available in languages other than English.
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) Submit your completed form or letter to USDA by:
(1) mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C ;
(2) fax: (202) ; or
(3)
This institution is an equal opportunity provider
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