1. Rockford Public Schools SMART School Academy
Session IV, Day 7
April 28, 2015
Time: (1/3 slides)
Resources Required: N/A
Purpose: Introduction to Session IV
Lecture Notes:
Activity Notes:
FACILITATOR NOTE: Play music and show pictures as people enter

2. Session IV Overview
Purpose: Deepen both the knowledge base and skill set associated with moving school improvement forward as a sustainable and resilient process.
Concept: Leadership
Bridges: Day 7 Capacity
Day 8 Sustainability
Time: 15 minutes (2/3 slides)
Resources Required: Participant Manual, Pre-Process tab, pages 7 & 8
Purpose: Introduction to Session IV
Lecture Notes: Quickly review the purpose, concept and bridges for this session then pull it all together with the following:
Leadership capacity, as defined by Linda Lambert is, “broad-based and skillful involvement in the work of leadership.” It has two dimensions – breadth of involvement and skillfulness. With any innovation or change, the breadth and depth of understanding and skills can only come through intentional inclusion of and support for a” significant number of skillful teacher leaders who understand the shared vision of the school and the full scope of the work underway AND who are able to lead others through the process.” Lambert, Building Leadership Capacity in Schools (1995).
Activity Notes:
FACILITATOR NOTE:

3. Session IV Overview
Essential Question: What is my vision of leadership in a high capacity school?
Outcomes
Agenda Overview
Time: 15 minutes (3/3 slides)
Resources Required: Participant Manual, Pre-Process tab, pages 7 & 8
Purpose: Introduction to Session IV
Lecture Notes: Essential Question: What is my vision of leadership in a high capacity school?
Have them read through the outcomes individually and then review the Agenda, pointing out when lunch and breaks are scheduled.
Activity Notes:
FACILITATOR NOTE:

4. SMART Terms and Definitions
Time: 30 minutes (1/1 slide)
Resources Required: Handout – Treasure Hunt of Terms and Definitions
Purpose: Self-assess understanding of key concepts and terms from the Academy
Lecture Notes:
Activity Notes: Each person will have their own sheet of terms. The goal is for everyone to fill his / her sheet with responses and initials from different people in the room. For each item, pairs are to agree on a definition or answer to the question. Once the pair has reached an agreement, individuals record their responses and place his / her initials on their partner’s sheet next to that item. Do not repeat any names (i.e. no one is allowed to initial more than one item).
FACILITATOR NOTE: After about 15 minutes If the group is having difficulty completing the sheet, allow them to use an “open book” to check on those they missed. Debrief as appropriate.

5. Coaching for Change Time: 75 min. (1/4 slides)
Resources Required: Participant Manual Coaching Section IV p. 43
Purpose: Review Coaching as a “How” to work with the culture/team on the “What”…the SSIP
Lecture Notes:
As you are completing the Steps of the SSIP, how will you fully implement this process in all your buildings to have an alignment for how continuous improvement will work in your school system? Coaching the process becomes the way for people to learn, grow, and change.
If we use the analogy of the Wizard of Oz…we see that Dorothy lands in a place where she never anticipated she would be. Although she wishes to return back to Kansas, her journey to get there is guided by Glenda, who never tells her what to do, but supports her all the way. She also works with a team of very different people who all have a goal and are seeking to achieve that goal. They set out to find the answers together by going to meet the great Wizard.
By the time they are done, they meet a series of challenges along the way: flying monkeys, fire, poppies, and a Wicked Witch. As they face each challenge, the team becomes stronger and stronger, as well as developing the very skills and abilities they were seeking from the Wizard: a home, a heart, a brain, and courage.
The journey of the SSIP is similar as it focuses on a goal…needs a team to achieve the goal…and challenges along the way. Coaching becomes the way to communicate, support, and trust that the people setting the goals have what they need inside of themselves to achieve whatever they want to achieve.
Activity Notes:
FACILITATOR NOTE:

6. Educational Change Model
1. Inquiry
2. Initiation
3. Implementation
4. Institutionalization
Time: 75 min. (2/4 slides)
Resources: Participant Manual Coaching Tab, Section IV p
Purpose: Introduce an educational system change model
Lecture Notes: We discussed the Ladder of Learning for increasing performances and skills. This article is a synopsis of how systems change using the four steps: Inquiry, Initiation, Implementation, and Institutionalization.
Activity Notes:
Read the article on pg. 44 & 45
Pay attention to the descriptions of each stage of change
Discuss and summarize with your team

7. Synthesizing the Change Model
Follow the directions on p. 46 of the Coaching Tab.
Using Post-it notes, identify all the professional development occurring in your building/district.
Create a chart
Sort on your chart.
Inquiry
Initiation
Implementation
Institution-alization
Time: 75 min (3/4 slides)
Purpose: Analyze professional development initiatives within the building/district and reflect on which ones are creating the change needed.
Lecture Notes: This is an exercise to apply the change model within your building/district.
Activity Notes:
Follow the directions in the Participant Manual on p. 46
Create a 4-column chart like the one on the slide
Use Post Its to write down all the PD initiatives
The team sorts them on the chart paper under the appropriate header using the information from the article.
Discuss: What are you noticing? Which initiatives are working? How do we know? What effect, if any, do they have on student learning? Again, how do we know?
Which one’s are building our capacity?
Which one’s are sustainable and getting the results we want?
What about the rest?
What tools are you using to assess PD and its effects?
Segue into the next slide.
Resources Required:
Chart paper
Marker/s
Post It notes
Participant Manual

8. Guskey’s Five Critical Levels of Professional Development
Evaluation Level
What is measured or accessed
Evaluation Methods
How will information be used
Possible Coaching Questions
1. Participants’ reactions
2. Participants’
learning
3. Organization support and changes
4. Participants’ use of new knowledge and skills
5. Student learning outcomes
Time: 75 min. (4/4 slides)
Purpose: How to use Guskey’s Critical Levels of Professional development to assess PD in your building/district
Resources: Participant Manual Coaching Section p. 47
Lecture Notes:
Examine Guskey’s model for evaluating PD.
Use the model to assess your district/building PD.
How have you assessed your PD? What is missing? What needs to happen to strategically assess the value of PD and the resources allocated to know if 1) it is creating the change
As you look at each layer of PD in your building/district, what areas need to be assessed and how can you plan for it when it comes to the SSIP?
How can the SSIP be a tool to assess the system’s change and the PD required to change it?
How is this useful to you?
Activity Notes:

9. Take a Break! Time: 15 minutes (1/1) Purpose: Bring audience back
Lecture Notes:
Activity Notes: Play music or use timer (optional). Sound the reminder, 5 minutes before returning.
Resources Required:

10. Team Survey Results Review the participant data:
What percentage of your certified staff completed the survey?
Five Key Questions:
Where are we now?
  What is our highest area?
  What is our lowest area?
 Where do we want to be?
 How will we get there?
  What are our barriers?
  What are our strategies to
overcome our barriers?
 What are we learning?
 Where should we focus next?
 Action plan:
 How will you process the SMART Survey Results with your team and staff?
Time: 45 minutes (1/1 slide)
Resources Required: Survey Results by School
Purpose: Learn how your school views the SMART School Improvement Process and their role in implementing and supporting the process
Lecture Notes:
Activity Notes: Using the questions provided, review and document your conversation and plan for addressing issues raised and opportunities to pursue.
FACILITATOR NOTE:

11. Levels of SMART Goals Challenging, inspiring, strategic District Goal:
far-reaching goals.
District Goal:
5 -7 years
Prioritized targeted area(s)
based on our unique
student needs.
School Goal:
2-3 years with
Supporting Team Goals
Focused on specific
skills, knowledge
within shorter
time frame.
Team and Teacher Goals:
(grade level or dept.)
Unit, Quarter, Trimester
Or Year
Time: 2 minutes (1/1 slide)
Purpose: Visual to enhance SMART Goals are written at different levels
Lecture Notes: When SMART Goals are aligned throughout the organization there is high leverage for improvement overall.
Begin with the largest intended goal-the district goal (click) taking 5 years to attain. The district goal should align with all subsequent goals bringing coherence to the organization. This workshop focus’ on writing a School SMART Goal (click). The School SMART Goal will take 2-3 years to reach with supporting yearly team goal. The next important level is Team Goals, focused on students in specific grade level or department GAN’s. They are shorter in duration. Finally, students write their own SMART Goals. Can you see how powerful this scenario would be?
Activity Notes:
Resources Required: Not in Participant Manual.
Audience Reaction:
Student Goals: Unit, Course, Skill 11

12. Open Choice Conference - Options
11:00-11:30 AND 11:35-12:05 SMART Strategic Goals at the District Level – Dan W. SMART Goals at the Team Level – Perry S. SMART SLO’s for Teachers – Anne C. SMART Goals at the Student Level – Carol P. SMART Coaching for Continuous Improvement – Kathy L. SMART Measurement System – Terry M-F
Time: 1 hour (1/1 slide)
Resources Required: N/A
Purpose: Learn how others are implementing their SMART process
Lecture Notes:
Activity Notes: Introduce the presenters
FACILITATOR NOTE: Take note of the time for the presentations and discussions.

13. TIME FOR LUNCH Time: 60 minutes. (1/1 slide)
Purpose: Indicates lunch time
Lecture Notes:
Activity Notes: Play music or use timer (optional). Sound the reminder, 5 minutes before returning.
Resources Required:

14. Team Planning Time Time: 45 min. (1/1 slides)
Resources Required: Team presentations
Purpose: Time to finalize the team’s story and to process what was learned from the guest presentations in the morning.
Lecture Notes:
Activity Notes:

15. Energy Break Time: 15 min. Resources Required: Music Purpose: Break
Lecture Notes:
Activity Notes: Play music or use timer (optional). Sound the reminder, 5 minutes before returning.
Energy Break

16. SMART Academy Mixed Team Assignments
Group
Time
Orange
Blue
Green
Yellow
Lavender
Pink
Day 7
2:00-2:30 1
2:30-3:00 2
Day 8
8:15-8:45 3
8:45-9:15 4
9:15-9:45 5
9:45-10:15 6
Time: 60 min. (1/2 slide)
Resources Required: District / School Presentation Materials
Purpose: Districts share their learning journeys
Lecture Notes:
Activity Notes: The pies will be paired in the following way for cohort 1: F1, F2, F3 with A1, A2 and A3; B1, B2 and B3 with C1 and C2; D1 and D2 with E1, E2 and E3. Every table will have 5 or 6 colored cards (Orange, Blue, Green, Yellow, Purple, Red except for the sections that have only 5 tables) Each person will take one of the colored cards and go to the table in their assigned pairings that corresponds with their color. Once they get to their table, they will count off by 6’s. The order of presentations is designated by number.

17. Tell Us Your Stories! Time: 60 min. (2/2 slide)
Resources Required: District / School Presentation Materials; separate tables / areas for teams to meet.
Purpose: Districts share their learning journeys
Lecture Notes:
Activity Notes:

18. Feedback Forms Individually complete your feedback form.
Tidy your table.
Thank you for your time and energy today!
Time: 15 min. (1/2 slides)
Purpose: Closure
Lecture Notes:
Activity Notes: Have participants complete the Survey Monkey Feedback form before they leave.

19. Building capacity for student-focused, goal directed learning
Thank you
SMART People!
Time: End of Day (2/2 slides)
Resources Required: Not in Participant Manual
Purpose: Show as the participants leave the room
Lecture Notes:
Activity Notes:
smartlearningsystems.com
Building capacity for student-focused, goal directed learning