1. Walking Leader Training
Soaring Eagle District
May 3rd, 2018

2. Introductions District Executive- Matt Gettys
Day Camp Director- Sally Jercha
Program Director- Paul Bertrand
Registrar- Abbey Shaull
Health Officer- Dawn Myers

3. Registration Paperwork Fees Who Registers
Make sure all paperwork is complete with the camp registrar – roster, daily attendance sheets, health forms, insurance cards, staff applications
Fees
Please register and pay at the HOAC office – send new roster to registrar as Scouts or Leaders are added
New Scouts still $65 per boy registered at camp June 4th (registration form and pay dues)
Current Scouts $75 before camp and $80 per boy registered at camp June 4th
No Refunds will be given after the payment due date. Under special circumstances a refund may be granted after a letter has been written and reviewed by the camping committee.
Who Registers
Cub Scouts, Webelos and Newly Recruited Scouts who are 5-10 years old
They participate in all activities
All scouts must be registered and a have a health form before they can participate.

4. Get Organized Binders Keep all your important items in one place.
Transition information
Work with your Day Camp Coordinator to make sure binders are complete

5. Job Description - Adults
Day Camp Coordinator- Works with Council, Registrar, and Directors
Fills out paperwork
Coordinates all aspects of the packs participation at camp
Walking Leaders - Lead the campers during Day Camp
Individuals who will be walking with the boys every day at camp
Must be 18+ years (this can include older siblings and grandparents)
Minimum of 2 must be with the group or scout at all times. Plan for this!
At least one leader a day must have completed Youth Protection Training.
The ideal situation is to have at least one person there all 5 days
They should have ideas on how to keep kids on track and entertained especially if it rains and be familiar with the routine of camp.
Staff - Works with Directors
Individuals in your pack that will work with the Directors to run the program
Provide staff 14+years as indicated –5+ boys = 0.5 staff,10+ boys = 1 staffers, 15 boys =1.5 staffers. Get these names to Day Camp Director if not already provided.
If you have extra adults in camp let the directors know. There are always last minute needs for staff
They must be BSA registered and Weather Hazard trained
They must attend the staff meeting on either 5/10 or 6/3 at the camp site.
These individuals will NOT be available to be walking leaders or help during the day. They will work with the Directors to run their program
Help Set up and Take Down camp
We need individuals to help set up camp (June 3) and tear down camp (June 8).
We are all exhausted by take down so many hands make light work!

6. Job Description - Youth
Youth Staff - Works with Directors
Individuals who help to run programs
Youth staff are young men and women 14+ years old and must be registered.
Youth Program Assistant- Works with Program Staff
Youth staff are young men years old and must be BSA registered.
Must serve with either a parent or troop leader at the SAME station. No exceptions.
Den Chiefs - Works with Walking Leaders
Registered Boy Scouts/Venturers/Explorers who are years
They lead activities, NOT participate in them
They travel with your pack and are the responsibility of your pack
Den Aide- Works with Walking Leaders
Den aides are young men and women years old and must sign a den aide agreement.
Help Set up and Take Down camp
We need individuals to help set up camp (June 3) and tear down camp (June 8).
We are all exhausted by take down so many hands make light work!

7. Collect Remaining Paperwork
Health Forms: Every attendee at Day Camp needs a Health Form. Find this online for easy fill out and printing.
Daily Attendance Sheet: Use separate forms for the Cub Scouts and the Adults/Den Chiefs. Do NOT include staff on attendance sheets. Make 6 copies of the scout attendance sheet and 6 copies of the adult attendance sheet. Turn in 1 scout attendance sheet and 1 adult attendance sheet each day. Keep the other copies for yourself. These must go to registrar ASAP if they are not already turned in.
Tot Lot Registration & Health Forms: One registration form per child plus health form
Tot Lot is available for Staff and Walking Leaders.
Attendees should pre-register online at and complete a health form. Find this online for easy fill out and printing:
Fee is $5.00 per day. Must notify Directors and Registrar today if not already registered. Pay Fees to HOAC
Tots must be 2 years of age or older, walking well and completely potty-trained.
As a benefit for being on staff at least three days, there will be no charge to put your kids in Tot Lot. This service is free only on the days that you are on staff.
To Directors
Special Needs Request: Advise camp staff of any special needs a camper may have in writing. For instance, this is most commonly used to advise of dietary needs, but can also be used to request any accommodation needed to ensure every Cub Scout can attend camp. Turn these special needs request in as early as possible and we will make every effort to work with you on the issue.
Staff Forms: Application, Job Description, Training Cards. Bring to staff meeting May 10th or send to Directors ASAP.

8. Review of the Walking Leader Manual
General Review

9. See Walking Leader Manual
Transportation
See Walking Leader Manual
Car pool
Busses
No Drop-offs at the Gate on 179th Street
Seat belts for every person

10. See Walking Leader Manual
Camp Uniform
See Walking Leader Manual
T-shirts
No sandals or open toe shoes!
No inappropriate attire
Wrist bands

11. What to Bring to Camp Site Optional Items Water Spirit Floodles
Campsite Awards
Pre-plan Activities

12. Stress Management What to do if you are stressed
How to work with children
Youth Protection

13. Two Deep Leadership

14. Emergency Procedures
Emergency Procedures
Emergency Procedures Drill

15. First Aid Located at the Administration tent
Very limited “standing orders”
All regular medication dispensed by walking leaders

16. Camp Rules
NO Cars will be allowed to drive into the campground to set up, move equipment, or tear down the campsite.

17. Sunday Den Home Setup and Check-in
Den Home Setup - 9am to 3pm, no sooner, no later
All homes are assigned a spot based on when they have turned in their health forms. Do not take another pack home location, you will be asked to move your setup.
Packs should also plan to have dedicated volunteers assigned to set up the camp program areas.
Bring all needed materials. (tape guns, rope, scissors, staple gun, tools, hammers). No electricity available.
Children are OK, but keep them with you and supervised. Stay out of activity areas. Remember it can get hot so bring water and spray bottles.
Staff has a mandatory meeting at 3pm; please allow them to be on time.
NO NAILS IN TREES (use rope or twine)
Plan to take everything you bring in no driving to den home. Please don’t scatter hay on the ground in camp.
Trash in- trash out – every day. Dumpster is for program use only.
Check-In - 1pm to 3 pm, no sooner, no later
Boy’s Day Camp T-Shirts (check sizes and count). No shirts will be issued if a health form has not been submitted
Adult T-Shirts and mementos you ordered in advance (check sizes and count)
Copy of your schedule
No Flame in Tent Sign ask us for extras if needed (to be posted in EVERY shelter)
At Home
Make copies of schedules (add any special activities), send to walking leaders
Label shirts with pack number
Notify parents about the camp trading post so they can send spending money if desired. Most items cost between $.25 and $5.00

18. Week of Camp Recognition and Awards Camp Hours Check-in each morning
Purchase Ice
Set expectations with Boys
Be on time to Flag
Trading Post
Early Release
Weather Delay
Dismissal
Advancement and Evaluations

19. Online Resources https://www.hoac-bsa.org/cub-scout-day-camp
SE Day Camp webpage:
Facebook: Soaring Eagle Day Camp –