1. 2016-2017 Discipline Coding Training for New Administrators
IMS Department
11/9/2018

2. Agenda PEIMS What is it? PEIMS Data Standards (TEDS)
Local Codes vs PEIMS codes
Other reference documents & resources
Retention of discipline records & referrals
Discipline input into iTCCS
Contact information on students
Behavior location code
Primary offense code
Action codes
Campus of Assignment ID (Sec , Elem or )
Difference in length justifications and entry
Comments
Multiple student entries for same offense
Truancies
DAEP placement requirements
CTE students in disciplinary settings
Referrals to Law Enforcement, School-Related Arrests, & Bullying
Student restraints
Six Weeks Discipline Reports
Review reports
Correct errors
Verification statements
IMS Department
11/9/2018

3. PEIMS Public Education Information Management System
PEIMS encompasses all data requested and received by TEA about public education, including student demographic and academic performance, personnel, financial, and organizational information.
PEIMS Data Standards (TEDS) describe the PEIMS data reporting requirements.
IMS Department
11/9/2018

4. Appendix E Chart
IMS Department
11/9/2018

5. Local Codes vs PEIMS Codes
Local codes are district defined codes for discipline offenses and actions.
PEIMS codes are from the Code 164 (actions) and Code 165 (offenses) tables of the PEIMS Data Standards.
Locally defined offense codes that are a violation of the Student Code of Conduct are given a PEIMS offense code of 21 (Violation of School Code of Conduct)
If you enter an offense code that is NOT a PEIMS code 21, then you need to make sure that you have proper documentation of the offense and that the mandatory or discretionary action is given to the student and the corresponding action codes are keyed into iTCCS. See the TSDS PEIMS Chart in Appendix E for guidance in determining mandatory and discretionary DAEP placements and expulsions.
IMS Department
11/9/2018

6. Reference Documents and Resources
Questions concerning coding and disciplinary placements should be directed to the Executive Director of Student Services.
Texas Education Code (TEC), Chapter 37 establishes the statutes related to student discipline, law and order in public schools. Individual school districts write and enforce student disciplinary policies that comply with the statutes.
MISD Student Code of Conduct
IMS Department
11/9/2018

7. Discipline Records Retention Period
Discipline records and referrals must be retained for 5 years.
Stored in accessible location on campus for one year.
Stored at district’s warehouse for the remaining 4 years.
Expulsion packets should be stored separately from other discipline records and referrals.
IMS Department
11/9/2018

8. Discipline input into iTCCS
Refer to the iTCCS Discipline Training Guide September 2016 for detailed instructions on adding and viewing discipline records.
IMS Department
11/9/2018

9. Discipline input into iTCCS
Discipline can be added for a single student on WST0905 or multiple students with the same primary offense code on WST0907.
Contact information for the home and work numbers that have been entered on the Demo 2 screen for the student will be displayed.
IMS Department
11/9/2018

10. Discipline input into iTCCS
IMS Department
11/9/2018

11. Behavior Location Code (Code 190)
Behavior Location Code indicates where a student committed an applicable offense that is enumerated in Texas Education Code or
IMS Department
11/9/2018

12. Behavior Location Code
Behavior Location Code allows school staff to ask and answer two questions to determine proper Discipline Action Reason Code reporting.
What did the student do?
Where did the student commit the behavior?
Please refer to Appendix E for a complete guide to all DISCIPLINARY-ACTION-REASON-CODEs, the related BEHAVIOR-LOCATION-CODEs, and the allowable actions per Texas Education Code Chapter 37.
IMS Department
11/9/2018

13. Behavior Location Code
In most cases where the BEHAVIOR-LOCATION-CODE is applicable to a particular DISCIPLINARY-ACTION-REASON-CODE, there is more than one possible action for that DISCIPLINARY-ACTION-REASON-CODE depending upon where the behavior occurred.
If a DISCIPLINARY-ACTION-REASON-CODE only has a BEHAVIOR-LOCATION-CODE of 00 - Not Applicable, then the Texas Education Code Chapter 37 is silent as to a location of the behavior and it does not matter where the behavior occurred so long as the local Student Code of Conduct addresses the LEAs ability to take action for the behavior where it occurred.
IMS Department
11/9/2018

14. Behavior Location Code
● This field is required for all offense codes except 21-23, 33-34, 41-45, and
● Offense codes 09 and 10 must have 04 in the Behavior Location field.
IMS Department
11/9/2018

15. Offense Codes
The first offense code is classified as the primary offense code for the student on that date and time. You can also enter three additional offenses.
All comments and actions will be tied to the primary offense.
All of our offense codes have a PEIMS-equivalent code. However, the primary offense code will only be reported if one or more action codes has a PEIMS-equivalent code.
IMS Department
11/9/2018

16. Offense Codes
IMS Department
11/9/2018

17. Offense Codes
IMS Department
11/9/2018

18. Action Codes
All action codes will be tied to the primary offense code. Action codes cannot be tied to any additional offense codes.
IMS Department
11/9/2018

19. Action Codes
IMS Department
11/9/2018

20. Action Codes
IMS Department
11/9/2018

21. Offense/Action Codes
If the primary offense has a PEIMS-equivalent code corresponding to either conduct requiring mandatory expulsion or conduct requiring mandatory placement in a DAEP (optional expulsion), the action code must have an applicable PEIMS-equivalent code.
If the action code entered does not correspond to an applicable mandatory PEIMS-equivalent code, a message will appear to the right of the primary offense record indicating that the action is incomplete.
If the primary offense has a PEIMS-equivalent code corresponding to conduct requiring mandatory expulsion, the action code must correspond to a mandatory action, or action code 28 (mandatory action not taken) must be selected. Otherwise, the Add 28 Action button will be displayed next to the offense table when the action code is saved. This only occurs for non-special ed students.
IMS Department
11/9/2018

22. Offense/Action Codes
IMS Department
11/9/2018

23. Offense/Action Codes
A PEIMS action code of 27 can only be assigned to a student when there is a non-mandatory PEIMS action code, and the student is enrolled in special education on the date of the offense.
If you enter a non-mandatory PEIMS action code, a message will appear to the right of the primary offense record indicating that the action is incomplete. If the primary offense date is a valid date that falls within the student's enrollment in special education, then the Add 27 Action button will be displayed.
IMS Department
11/9/2018

24. Offense/Action Codes
IMS Department
11/9/2018

25. Action Codes
If the action code corresponds to the PEIMS-equivalent code 05 or 25 for OSS, the program will determine the number of consequence days. When the data is saved, the program will add together the number of days in the consequence Lng (length) fields or the number of days in the consequence Act Lng (actual length) fields, depending on which field was modified.
If either total is greater than three days, a pop-up warning box will appear to warn you of the overage.
IMS Department
11/9/2018

26. Campus of Assignment
If the action code corresponds to the PEIMS-equivalent code 06 or 26 for ISS, the Campus of Assignment field will automatically be updated when the discipline record is saved.
For action code 07, you must enter the campus 9-digit number for Houston, Parker or MAP in the Campus of Assignment field.
If the action code entered has a PEIMS equivalent code of 01, 05, 16, 17, 25, 27, 28, or 50 and the Campus of Assignment field is entered, then a message pop up box will appear displaying "CAMPUS ID OF ASSIGNMENT IS NOT REQUIRED -- CORRECT AND CLICK SAVE". Delete the data in the Campus of Assignment field to save the record.
IMS Department
11/9/2018

27. Differences in Length
If a student does not serve the discipline term that has been assigned (Lng), then you must enter the actual number of days served by the student in the disciplinary placement in the Act Lng field and use one of the Different Length Reason codes.
Include only the actual number of instructional days that the student was in attendance when calculating this number. Do not include days absent.
IMS Department
11/9/2018

28. Comments Comments must be entered!!
The Comments page WST0902 allows you to add, change, and view comments about a student related to an offense or actions taken by the school officials.
The Comments page cannot be accessed from the Discipline menu or the Go button.
If you accessed this page by clicking under Cmts on WST0904, you cannot add, update, or delete the comments.
All comments are tied to the primary offense.
When entering comments, do not enter information that can identify other students. If you need to state that the student was involved in a situation with another student, refer to the other student by his/her initials or by student 1 or student A.
IMS Department
11/9/2018

29. Multiple Students/Same Offense
The Primary Offense code must be the same for all students involved in the incident.
Students who are involved in the same infraction should be entered with the same incident number whenever possible.
You may change or add any secondary offense or any action data that needs adjusting.
If comments were entered for this offense for the first student entered, a pop-up window will ask if you want to duplicate comments for the next student.
IMS Department
11/9/2018

30. Multiple Students/Same Offense
IMS Department
11/9/2018

31. Truancies
The Office of Student Services will enter the necessary information concerning truancy filings into iTCCS.
If the student is being disciplined (DAEP, ISS, etc.) because of truancy, then the campus must use the local offense codes 9J, 9R, or 9U.
IMS Department
11/9/2018

32. DAEP Placements & Expulsions
See Appendix E - Additional Information regarding Disciplinary Alternative Education Program (DAEP) Conferences, Expulsion Hearings, Placement Reviews, and Other Actions
IMS Department
11/9/2018

33. Elementary DAEP Placements Please note that there may be circumstances when a student does not attend the designated DAEP campus.
IMS Department
11/9/2018

34. Continuations of Prior Year Placements
All continuations of DAEP and expulsions from prior year must be keyed into iTCCS using the same offense code as the original placement.
You may contact IMS if you do not have the prior year offense code or information.
IMS Department
11/9/2018

35. CTE Students and Disciplinary Placements
Assistant principals will complete the “CTE Attendance Correction” form for all CTE students with ISS and DAEP placements of more than 5 days.
IMS Department
11/9/2018

36. CTE Students and Disciplinary Placements
IMS Department
11/9/2018

37. Law Enforcement Referrals, School-Related Arrest, and Bullying
Fields are located on the Discipline Maintenance screens WST0905 and WST0907 for Office of Civil Rights reporting of:
Referrals to Law Enforcement
School Related Arrests
Bullying
IMS Department
11/9/2018

38. Law Enforcement Referrals
Referral to law enforcement is an action by which a student is reported to any law enforcement agency or official, including a school police unit, for an incident that occurs on school grounds, during school-related events, or while taking school transportation, regardless of whether official action is taken. Citations, tickets, and court referrals are considered referrals to law enforcement.
IMS Department
11/9/2018

39. School-Related Arrest
A school-related arrest is an arrest of a student for any activity conducted on school grounds, during off-campus school activities (including while taking school transportation), or due to a referral by any school official.
IMS Department
11/9/2018

40. Bullying
Refer to Student Welfare Freedom From Bullying, FFI (Local) for local district policy as it relates to bullying.
“Bully” information should be entered on WST0905 or WST0907.
Select the appropriate “Bully Reason” from:
Sex
Race
Disability
Sexual Orientation
Religion
Other
IMS Department
11/9/2018

41. Bullying
These fields should only be used if it has been determined that the student has engaged in an incident of bullying/harassment AND the student has been disciplined for the bullying/harassment incident. A Victim button will appear after you click Save if any of the six Bully Reason fields is set to Yes. You MUST click Victim to go to Victim Information WST0920 to enter student IDs for all students who were victims of this bullying/harassment incident.
IMS Department
11/9/2018

42. Bullying Clicking “Save” activates the “Victim” button. IMS Department
11/9/2018

43. Bullying
Information for all victims of each bullying incident is entered on WST0920-Victim Information.
IMS Department
11/9/2018

44. Bullying
WST0919 – Victim Information page is used when there is NOT an associated discipline record, but a student has made an allegation of bullying/harassment.
IMS Department
11/9/2018

45. Student Restraints
The 435 Student Restraint Data record captures the restraint data for 1) the restraints of all students that are administered by school district police officers and school resource officers working with a LEA under a local MOU, and 2) special education students that are restrained by school district/charter school employees and volunteers. Texas Education Code § and TAC (b)-(c). Refer to TAC for additional operational rules related to the management of special education student restraint events.
IMS Department
11/9/2018

46. Student Restraints
IMS Department
11/9/2018

47. Student Restraints
School staff persons performing student restraints are divided into two categories: ) LEA employees or volunteers, and ) LEA police officers or school resource officers (SRO)
IMS Department
11/9/2018

48. Student Restraints
LEA employees are not law enforcement personnel. Student restraints performed by these staff are only reported if the student was a special education student at the time of the restraint event.
Do not report non-special education student restraints performed by LEA employees or volunteers.
IMS Department
11/9/2018

49. Student Restraints
LEA police officers are licensed peace officers who are employed by a police department created by a particular LEA school board.
School Resource Officers (SRO) are licensed peace officers who are employed by a state, county, or municipal law enforcement agency who through contract with a school district or charter school provide a police presence at a school district or charter school, or at a school campus.
Do not report student restraint events that are performed by law enforcement personnel who are not employed by a LEA police department or who are not serving as an SRO under a MOU with a LEA.
IMS Department
11/9/2018

50. Student Restraints
All restraint events reported must be for a reason listed in code table C173.
IMS Department
11/9/2018

51. Student Restraints by MISD Police Officers
MISD Police will provide campus administration with the completed MISD Restraint Use Reporting Form when they have restrained any student.
Campuses MUST enter ALL MISD Police officer restraint information on WST0916. Restraint Staff Type Code = 02 and Restraint Reason Code = 08.
IMS Department
11/9/2018

52. Student Restraints by MISD Police Officers
IMS Department
11/9/2018

53. Student Restraints of Special Education Students by district employee/volunteer
The Special Services Department has forms that must be completed to document all restraints of special education students.
All restraints of special education students must be entered into iTCCS with the appropriate Restraint Staff Type Code and Restraint Reason Code.
By district employee/volunteer – use WSE0765
By MISD police officer – use either WSE0765 or WST0916
IMS Department
11/9/2018

54. Student Restraints of Special Education Students by district employee/volunteer
IMS Department
11/9/2018

55. Six Weeks Discipline Reports
The IMS Department runs discipline summary reports for each campus at the end of each grading period.
These reports will be made available on the IMS shared drive (admpeims-ims) for review, correction, and verification.
IMS Department
11/9/2018

56. Six Weeks Discipline Reports
BND – Cumulative PEIMS Detail Report (JST0635) provides a disciplinary report of all PEIMS reportable offenses and actions to date.
BNE – Six Weeks PEIMS Detail Report (JST0635) provides a disciplinary report of all PEIMS reportable offenses and actions for a specific grading period.
BNM - Offenses & Actions by Grade Level & Ethnicity (JST0551) provides a matrix of discipline offenses and discipline actions by grade level and ethnicity as well as percentage of students who have discipline records.
BNS – Student Detail Report (JST0592) provides a list of students that includes grade, sex, ethnicity, offense, action codes, and teacher name.
BNT – Summary Report by Teacher (JST0595) provides a matrix by teacher with report counts broken down by sex and ethnic groups 1-5.
IMS Department
11/9/2018

57. Six Weeks Discipline Reports
Note: Additional error reports may be in your folder at the end of each grading period. These reports will only be in your folder if you have errors that require correction.
Note: You must contact the IMS Department to have your headers opened in order to update discipline records after each cycle has been closed.
IMS Department
11/9/2018

58. Correcting Discipline Coding Errors in iTCCS
The Inquiry page WST0904 allows you to see a student’s discipline records in chronological order. The page lists each offense, offense date, action, and consequence dates. The page also indicates if the offenses and actions are reported to PEIMS.
From this page, you can toggle( ) to Maintenance (Single Student) WST0905 to update a student’s discipline record, or you can toggle ( ) to Maintenance (Change/Delete) WST0906 to change or delete primary offense data for a student.
IMS Department
11/9/2018

59. Correcting Discipline Coding Errors in iTCCS
The Maintenance (Change/Delete) page WST0906 allows you to change or delete a primary offense from a student’s discipline record.
WST0906 cannot be accessed from the Discipline menu or the Go button. From the Student menu, select Discipline, and then select Inquiry.
If you delete the primary offense, the other offense codes, action codes, and comments associated with the primary offense are also deleted.
If multiple students are associated with the discipline record, the record is only changed or deleted for the selected student. The record is not changed or deleted for the other students.
IMS Department
11/9/2018

60. Teresa Moore
IMS Department
11/9/2018

61. Questions??
IMS Department
11/9/2018