1. Enrollment Reporting for the 2016–17 School Year ESD Enrollment Training August 2016
Becky McLean
Supervisor, Enrollment and Categorical Funding
OSPI – School Apportionment and Financial Services —

2. Agenda Changes for the 2016-17 School Year.
School Level Enrollment Reporting.
Claiming Long Term Suspended and Expelled Students.
Skill Center Work Based Learning (WBL).
College in the High School Rules.
State Funded Full-Day Kindergarten (FDK) Expansion.
Annual P-240 (Ancillary Services).
Open Doors Changes.
K-3 Class Size Reporting.
Review of Specific Enrollment Topics.
For School Year, Changes to FTE Calculation.
Exited TBIP.
Basics of Enrollment Reporting.
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3. Changes for the 2016-17 School Year
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4. School Level Enrollment Reporting
School Level enrollment reporting will begin September 2016.
Updated guidance and instruction for this School Level application is posted here:
All enrollment except Open Doors HC and FTE and Ancillary Services will be collected at the school level.
Total K-12 HC and FTE.
ALE HC and FTE.
K-3 High Poverty HC and FTE.
Running Start HC and FTE.
TBIP and Exited TBIP HC.
Special Ed HC.
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5. School Level Enrollment Reporting continues
Expected Timeline
Beginning with the September count and until all issues with the NEW School Level enrollment application are addressed, enrollment must be reported in both the OLD District Level, as well as, the NEW School Level Enrollment applications.
Once OSPI determines the School Level application’s data quality is good, the District Level application will be eliminated for the school year. The School Level application will become the sole enrollment reporting application and will be used for funding.
OLD District Level application will remain available in EDS for revising enrollment.
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6. School Level Enrollment Reporting continues
Available Schools
Districts will have access to their schools listed in the EDS Education Directory.
Action Required Now – Districts should reviewed their schools to make sure all schools they need to report enrollment is available.
Instructions can be found here:
Notify Becky McLean of any changes needed – schools removed and schools added.
There is no requirement to report enrollment at each district school.
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7. School Level Enrollment Reporting continues
Rules for Reporting Headcount (HC) and FTE
All enrollment will be reported at the school level, except Open Doors HC and FTE and ancillary services.
OD HC and FTE is reported on the District Summary page.
The P240 form used to report ancillary services is a district level collection.
A student’s HC is reported at the student’s primary school – where the student is marked as “IsPrimarySchool” in CEDARS. See element C10 in the CEDARS Data Manual.
Total K-12 HC
TBIP HC
ALE HC
Exited TBIP HC
High Poverty HC
Running Start HC
Remote and Necessary HC
Running Start Only HC
Special Ed HC – including Birth – 2 and Age 3-5
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8. School Level Enrollment Reporting continues
Rules for Reporting Headcount (HC) and FTE - continues
A student’s FTE is reported at the school where the student attends.
Running Start FTE is reported at the student’s primary school.
However, remember that no student can exceed the FTE limitation pursuant to WAC
No student can be counted for more than a 1.0 FTE on any count day except:
When enrolled in both a high school and Running Start. The combined FTE cannot exceed 1.20.
When enrolled in both a high school and skill center. The combined FTE cannot exceed
Students enrolled in more than one school in a district must have their FTE adjusted to ensure that they are not claimed for more than a 1.0 FTE.
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9. School Level Enrollment Reporting continues
Accessing the NEW School Level Reporting
Must have one of the following EDS roles:
SAFS District Enrollment User
SAFS District Enrollment Submitter
To access the School Level application, select “NEW Enrollment”.
To access the District Level application, select “OLD Enrollment”.
Each of these applications are separate, distinct data collections.
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10. School Level Enrollment Reporting continues
Review of File Status
Files can be in the following statuses:
“In Progress” is a file that is at the district.
“Submitted by District” is a file that has been submitted by the district and is waiting for the ESD to review and submit to OSPI.
“Submitted by ESD” is a file that has been submitted by the district, reviewed and submitted by the ESD, and is waiting for OSPI to accept.
“Accepted by OSPI” is a file that has been submitted by the district, reviewed and submitted by the ESD, and accepted by OSPI. Before OSPI can process the monthly enrollment, all P223 and P223H must be in “Accepted by OSPI” status.
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11. School Level Enrollment Reporting continues
Buttons and Their Actions
Next to each file listed on the “List Enrollment” screen, the following buttons appear to the left.
"Submit" is seen when the file status is “In Progress.” Clicking this button will take you to the Validation/Edit page and allows you to submit the file.
"Update" is seen when the file status is “In Progress.” Clicking this button will allow you to edit the file.
"View" is seen when the file status is anything other than “In Progress.” Clicking this button will allow you to view the file only and no edits can be made.
"Revise" is seen when the file status is “Accepted by OSPI.” Clicking this button will allow you to change the file’s status to “In Progress” so that you can make revisions to the file.
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12. School Level Enrollment Reporting continues
Resident District and “Manage Resident Districts”
 When adding a new Resident District, relationships must be established with a district school.
Reporting District New Resident District
Reporting District Reporting District
School # School #2
All Resident District relationships set up in the OLD District Level application will existing in the NEW School Level and will be applied to all schools.
Districts should clean up unnecessary Resident District/School Relationships to ensure a manageable data collection.
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13. School Level Enrollment Reporting continues
Resident District and “Manage Resident Districts” - continues
There are two steps to create a New Resident District Relationship.
First step, add a “Resident District”.
Access “Manage Resident Districts” tab.
In drop down menu, select “Manage Resident Districts”.
Find the new Residents District in the “Available Districts” box.
Click on the “>>” button.
Hit save.
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14. School Level Enrollment Reporting continues
Resident District and “Manage Resident Districts” - continues
Second step, create a relationship with a school.
In drop down menu, select “Manage Resident District Schools”.
Find the new Resident District in the “Resident District” drop-down menu.
In the “Available District Schools” box, select the district school for the new Resident District.
Click on the “>>” button.
Hit save.
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15. School Level Enrollment Reporting continues
To Remove a Resident District or Clean Up Relationships with Schools
Similar to setting up a Resident District Relationship.
Refer to User Guide for specific steps.
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16. School Level Enrollment Reporting continues
Inputting Enrollment Data
There are three methods to input enrollment data.
Manual Input.
Upload a TXT file through the EDS WEB Tool.
Upload through an FTP Process.
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17. School Level Enrollment Reporting continues
Manual Input – Method #1
When can a file be created manually?
P223 and P223H can be manually created once for each month.
P240 can be create one time per school year but at any time during the school year.
P223S can only be created during the months of July or August.
To create a file, click on the button for the file.
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18. School Level Enrollment Reporting continues
Manual Input – Method #1 - continues
For the P223 and P223H, once the file is created, you are taken to the “District Level” summary page.
All fields are grayed out except the Open Doors HC and FTE.
To access a school screen, select a school from “Select the School” menu and hit “Get District/School” button.
To select a different Resident District, select the Resident District from the “Select the Resident Organization” menu and hit “Get District/School” button.
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19. School Level Enrollment Reporting continues
Manual Input – Method #1 - continues
Once at the school level screen, all fields are available for inputting and numbers can be placed and saved for all fields.
Later when the validations are run, enrollment rules are checked and corrections may be necessary.
Hit one of the following:
“Save” – allows you to save data and choose another school or Resident District.
“Save & Go to Resident District Totals” – allows you to save data and return to “District Level” summary page.
“Return to Resident District Totals” –
does not save data and
returns you to the “District Level”
summary page.
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20. School Level Enrollment Reporting continues
Manual Input – Method #1 - continues
Once back to the “District Summary” page, districts can input their approved Open Doors HC and FTE.
Note again that all districts can insert numbers here but when running the file’s Validations districts that are not approved to report Open Doors enrollment will need to go back and remove the numbers.
On this page, the following buttons are available:
“Save” allows you to save the page and select another school or Resident District.
“Save & Return” saves your file and
takes you out to the “List Enrollment”
page.
“Return” does not save your file’s data
and takes you to the “List Enrollment
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21. School Level Enrollment Reporting continues
Upload a TXT File – Method #2
Districts can upload their data electronically by creating a TXT file and using the WEB Tool.
TXT file must meet the Filename Format and Layout requirements.
Refer to the User Guide’s Section 14 for these requirements.
Additionally, a TXT file for a previously submitted file can be uploaded and will overwrite the previous data. Note that any manual changes that were made previously will not be saved.
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22. School Level Enrollment Reporting continues
Upload a TXT File – Method #2 - continues
To use the WEB Tool:
Select “Import”.
Select “Click here to import FTP & for instructions”.
Click on “Browse” button and find the saved TXT file on your computer.
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23. School Level Enrollment Reporting continues
Upload a TXT File – Method #2 - continues
Click on the “Open” button once the file is found.
Click on Upload” button and then “Return”.
The message displayed that “Your file was successfully uploaded” provides the status of the Upload process. However, the file may not have imported correctly.
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24. School Level Enrollment Reporting continues
Upload through an FTP Process – Method #3
Specifically designed option to submit a file directly from your SIS into EDS.
File must meet the Filename Format and Layout requirements found in Section 14 of the User Guide.
FTP accounts for the NEW School Level application must be established to use this method.
Contact OSPI Customer Support at for a new FTP account and for questions regarding the FTP process.
Additionally, similar to Method #2, files can be re-uploaded which will overwrite a previously uploaded file.
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25. School Level Enrollment Reporting continues
Viewing the “Import History” Log
View your “Import History” to see if your file was correctly imported using Method #2 and #3.
To run your “Import History” log, click on the “Search” button.
The most recently uploaded files will appear.
Scrolling down will allow you to see earlier files.
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26. School Level Enrollment Reporting continues
Viewing the “Import History” Log - continues
To understand the “Warnings” column:
If the “*” column is Green and the “Warnings” column states “ok” your file and all data quality checks have passed and data was added to the file.
If the “*” column is Yellow and the “Warnings” column states “warnings,” one or more records failed the data quality checks but not in a way that prevented the processor from continuing. One reason the records may failed is due to duplicate records.
If the “*” column is Red and the “Warnings” column states “errors,” an error has occurred in the uploading process. A new file may have been created depending on where the error occurred. However, the data may not appear in the file. Typically, an error occurs due to bad file formatting.
Hit “View Report” to see the issues with the file when receiving a Yellow or Red warning.
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27. School Level Enrollment Reporting continues
Revising Enrollment Files
Enrollment files can be revised at any time during the current school year except when OSPI is processing the monthly enrollment.
Revisions can be made manually using Method #1 or uploaded using Method #2 or #3.
For Method #1:
Revise an “Accepted by OSPI” file by hitting “Revise” button.
Revise an “In Progress” file by hitting “Update”.
For files in “Submitted by District” or “Submitted by ESD” status, contact your ESD to have an “In Progress” file returned to you.
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28. School Level Enrollment Reporting continues
Checking Enrollment Data Accuracy
When submitting files, districts run their Validations and Edits.
About Validations
Validations make sure that the current month’s enrollment numbers pass the enrollment reporting rules.
Validations are run on the P223 and P223S. No Validations on the P223H and P240.
Examples of Validations:
For each grade, Total K-12 FTE cannot exceed Total K-12 HC for any district.
For each grade and at any school, ALE FTE cannot exceed the Total K-12 FTE.
A district not approved to report Skill Center or Open Doors enrollment cannot report such enrollment.
Running Start enrollment cannot be reported for September.
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29. School Level Enrollment Reporting continues
Checking Enrollment Data Accuracy
About Edits
Edits compare the current file against the prior month’s “Accepted by OSPI” file and warns when the data has significantly changed.
Edits are run on the P223 and P223H for every month except September, July, and August.
Edits are comparing district total enrollment – not enrollment per school.
The following tests occurs when Edits are run:
First Test checks the number difference between months. If the difference is more or less than 5 for the P223 and 3 for the P223H, then proceed to Second Test. If not, no Edit occurs.
Second Test checks to see if the number difference is more or less than 10%. If so, an Edit occurs. If not, no Edit occurs.
When Edits occur, the data must be checked and either corrected or a comment submitted detailing why the data is correct.
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30. School Level Enrollment Reporting continues
Running Validations
To run, click on the “Submit” button.
At the “Run Validation/RunEdits” screen, click on the “Run Validations” button.
If the file passes validation test, the message “All Validations have Passed” will appear.
If Validations errors do occur, the below screen would appear.
A list of the Validation errors will appear. The list is printable by hitting the “Download Spreadsheet” button.
Hit the “Return” button found at the bottom to go back to file and make the necessary corrections.
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31. School Level Enrollment Reporting continues
Running Edits
At the “Run Validation/RunEdits” screen, click on the “Run Edit” button.
If the file passes validation test, the message “Edit Checks Variances have passed” will appear.
If Edits do occur, the below screen would appear.
A list of the Edits will appear. The list is printable by hitting the “Download Spreadsheet” button.
Each Edit should be verify and corrected if necessary.
If the Edits are correct, an explanation for why the data is correct must be provided in the comment box.
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32. School Level Enrollment Reporting continues
Data Extracts
Districts can run their data extract – creating an Excel spreadsheet of the enrollment reported.
Extracts can be run:
For a specific month or the entire school year.
For the data that is “Accepted by OSPI” status or data that is in the most recent non-”Accepted by OSPI” file.
For the district level or at the school level.
Refer to Section 12 of the User Guide for more information.
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33. School Level Enrollment Reporting continues
Enrollment Reports
In process of being built.
Anticipate this function will be similar to what occurs in the District Level.
Enrollment reports will be run a district level data only.
No school level reports will be created.
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34. Claiming Long Term Suspended (LTS) and Expelled Students
HB 1541 requires districts to provide educational services for students who have been LTS or expelled.
As a result, WAC – Enrollment Exclusion has been revised to remove the prohibition to claim LTS or expelled students for state funding.
However, the 20 days of consecutive absence school days remains an exclusion.
Therefore, a student who has been LTS or expelled but who has not received education services within 20 school days of the monthly count day, cannot be claimed.
Some options for these students:
Enrollment in an ALE program. FTE is based on the estimated hours in a Written Student Learning Plan.
Agreement in place with the parents that the student will continue his education progress from home through work sent home. Student can be claimed for two monthly count days but must return to school prior to the end of the school year.
Alternative classroom setting where student attends classes outside of the school. FTE is based on the student’s enrolled weekly minutes in the alternative classroom setting.
Enrollment in an Open Doors program.
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35. Skill Center Work Based Learning (WBL)
For , Skill centers offering WBL opportunities must be Preparatory.
Student’s WBL opportunity must be to enhance a student’s Skill Center course.
For example, Certified Nursing Assistant coursework and WBL at a healthcare facility.
College in the High School Rules
New rules regarding CHS have been adopted – WAC chapter
Rules include the required CHS standards that colleges must provide, requirements for interlocal agreement development, enrollment reporting, and eligibility for state funded CHS subsidies.
List of state funded CHS subsidies will be available by next week.
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36. State Funded Full-Day Kindergarten (FDK) Expansion
The 2015 Legislature authorized an expansion of the state funded FDK program.
For , 100% of the state’s kindergarteners will qualify.
Districts must be first submit an iGrant form package agreeing to meet the state funded FDK requirements.
List of approved FDK schools is found here: _FDKSchoolsList.xlsx.
Any approved FDK program will report their student enrollment in the P223 FDK fields (HC and FTE) – regardless if a student’s enrollment is not full time.
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37. P-240 Becomes an Annual Form
The P-240 becomes an annual form – one that can be created any time during the school year.
Districts will add the previous months hours to the one existing form.
Or save all the hours of ancillary services and report one time at the end of the school year.
Open Doors WAC Changes
Changes have been made to the Open Doors rules.
Detailed information on these changes can be found here:
Training for enrollment reporting for Open Doors will be recorded later this month and posted to the Open Doors website.
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38. K-3 Class Size Reporting
Continuing for the school year, districts will be required to report monthly their K-3 class size for each school with grades K through 3 classrooms.
This data collection is for informational purposes only and does not affect funding.
Instructions for completing this reporting can be found here:
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39. Review of Specific Enrollment Topics
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40. For 2017-18 School Year, Changes to FTE Calculation
The Biennial Budget requires:
“The office of superintendent of public instruction shall align the agency rules defining a full-time equivalent student with the increase in the minimum instructional hours under RCW 28A , as amended by the legislature in ”
OSPI will propose to the Legislature that beginning with school year, FTE will be based on 1,000 annual hours for all grades.
Currently, FTE is based on 720 annual hours for grades K-3 and annual hours for grades 4-12.
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41. For 2017-18 School Year, Changes to FTE Calculation continues
What does this mean?
For example:
A 1-hour high school class changes from 0.20 FTE to 0.18 FTE.
A 90-minute high school class changes from 0.30 FTE to 0.27 FTE.
A 1st grader enrolled for 2 daily hours changes from 0.50 FTE to 0.36 FTE.
A 4th grader enrolled for 3 daily hours changes from 0.60 FTE to 0.54 FTE.
From To
For Gr K-3
For Gr 4-12
For All Grades
Daily Hours
4 hours
5 hours
5 hours & 33 minutes
Daily Minutes
240 minutes
300 minutes
333 minutes
Weekly Hours
20 hours
25 hours
27 hours & 45 minutes
Weekly Minutes
1,200 minutes
1,500 minutes
1,665 minutes
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42. For 2017-18 School Year, Changes to FTE Calculation continues
What will change?
Summer and Ancillary Services AAFTE will be based on 1,000 hours for all grades.
Open Doors program must offer 1,000 annual instructional hours.
ALE Written Student Learning Plans must increase estimated hours of learning.
No change to Running Start FTE formula. 15 college credits continues to equal FTE.
No change to Work Based Learning calculation.
Effects to Super FTEs.
Super FTEs are not expected to change.
However, students will need to attend more hours to reach the Super FTE limitation.
In some cases, a Running Start student may qualify for an additional 1 college credit.
CTE/Skill Center instructional Hours Workgroup
A workgroup has been convened to find solutions to “hold harmless” CTE and Skill Center funding.
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43. Exited TBIP
Exited TBIP funding provides additional support dollars for students who no longer qualify for TBIP funding but require instructional support.
For the school year, enrolled students who scored a Level 4 grade on either the Spring 2015 WELPA test or Spring 2016 ELPA21 test qualify to be counted for Exited TBIP funding.
Funding follows the student.
Students that scored a Level 4 in another district would qualify to be counted by their new district.
Students that scored a Level 4 but withdrew or graduated cannot be counted.
EDS Exited L4 Application can be used to identify new students as Exited TBIP. Do not use the application to determine your district’s monthly Exited TBIP count.
Refer to the following link for information on accessing the EDS Exited L4 Application and what the funding generated can be used for:
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11/10/2018

44. Exited TBIP continues
Count each enrolled student on each monthly P223.
After the Spring 2017 ELPA21 test, continue to count a student who scored a Level 4 grade as a TBIP student for the remainder of the school year. Provided the student returns for the school year, count him for the next year as Exited TBIP.
The Exited TBIP enrollment should remain consistent for the school year. Large dips or increases from month to month indicate the Exited TBIP enrollment is not being claimed correctly.
Before the September count day identify the students that qualify to be claimed as Exited TBIP. Don’t wait to update your student information systems.
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45. Basics of Enrollment Reporting
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46. Resources for Enrollment Reporting
Enrollment Reporting Handbook.
handbook is available at:
ESD enrollment contact.
Rules regarding enrollment – WAC through 188.
Becky McLean, OSPI
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47. Why is Enrollment Reporting Important?
Monthly enrollment drives school funding.
How enrollment is reported can affect district’s funding.
Mistakes in reporting can result in audit findings.
Data used for forecasting future enrollment and the state’s funding obligations.
High interest area with the public and Legislature.
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48. 2015-16 State Summary Average Per Funding Levels
Annual Allocation
Basic Education
$5,638
Per AAFTE
Special Education
$6,281
Per Average Headcount
Enhanced HS CTE
$154
Enhanced Skill Center CTE
$317
TBIP
$932
Exited TBIP
$585
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49. WAC 392-121-106 defines enrolled student.
Resident of district or attending pursuant to:
Choice transfer.
Interdistrict agreement.
Under 21 years of age before September 1st for the new school year.
Enrolled on or before the monthly count day.
Participated in a course of study on or before the monthly count day.
Does not meet any enrollment exclusions.
WAC defines enrolled student.
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50. WAC 392-121-119 defines enrollment count dates.
A Snapshot.
Count date is:
4th school day in September.
1st school day of October through June. For Open Doors (OD) programs, July and August.
Running Start is 1st school day of October through June.
For WAKids, there are two options:
Count the parent/teacher/student conference days.
Count the first four days of actual FDK classes.
For schools or programs that end before June and seniors that graduate before June, the last day of school in May can be the June count day, provided a published school/program calendar reflects that the last day is in May.
Count date can be determined by an individual school or grade’s start date or calendar.
WAC defines enrollment count dates.
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51. Enrollment Exclusions
A student shall not be counted as an enrolled student if any of the following are met:
Consecutively absent for > 20 consecutive school days.
Allowance exists when an agreement is in place with the parent and the district that states the student will continue his educational progress while absent and the student returns to school before the end of the school year to be counted for two additional count days.
Dropped out or transferred.
Met high school graduation requirements before the beginning of the school year (September 1st).
Paying tuition – F1 Visa.
Claimed by an institution.
Resident of either the Washington State School for Blind or Washington School for the Deaf, also known as Center for Childhood Deafness and Hearing Loss. Refer to Memorandum #
WAC defines enrollment exclusions.
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52. Course of Study Includes
Basic education instruction.
Special education.
Alternative Learning Experience (ALE).
Open Doors (OD) programs.
Running Start (RS).
Direct-funded technical college.
Ancillary service.
Work Based Learning (WBL).
UW transition.
WAC defines course of study.
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53. Course of Study Does Not Include
Home-based instruction.
Private school instruction.
Adult education – over 21 years old after September 1.
Out-of-state residents.
GED prep instructions when:
Additional adult education state/federal dollars are generated or
Instruction does not earn high school credit.
Extra-curricular activities.
College enrollment not earning dual credit at a high school.
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54. Full-Time Equivalent - FTE
FTE is the measurement of student’s enrollment and is used to fund districts.
Claiming FTE is based on:
Seat-time traditional class: enrolled hours in a classroom.
Running Start (RS) class: enrolled college credits.
ALE program: estimated hours of learning in written student learning plan.
Work based learning (WBL): actual hours in a WBL program.
Ancillary Services: actual hours of services.
Open Doors (OD) program: program’s total planned hours of instruction (below 100 level classes) or enrolled college credits (college level classes).
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55. FTE Calculations
All FTE except Running Start (RS) is calculated as follows:
1.0 FTE is defined as:
Full-Day K through Grade 3: 4 daily hours or 20 weekly hours.
Grades 4-12: 5 daily hours or 25 weekly hours.
0.5 FTE for Half-Day Kindergarten: 2 daily hours or 10 weekly hours.
* Note: This calculation is expected to change for the school year.
WAC defines FTE for Basic Ed students.
Running Start (RS) FTE is:
15 college credits equals 1.0 FTE.
(# of enrolled credits ÷ 15).
WAC defines Running Start FTE.
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56. Super FTE - Exceptions to the 1.0 FTE Limitation
As a general rule, students are limited to 1.0 FTE and 1.0 AAFTE.
Exceptions:
Running Start (RS) – up to a combined 1.2 FTE.
Neither High School nor RS enrollment may exceed 1.0 FTE.
Skill Center (SC) – up to a combined 1.6 FTE.
Neither High School nor SC enrollment may exceed 1.0 FTE.
What about a student enrolled in High School, RS, and Skill Center?
When a student’s enrollment in both High School and SC exceeds 1.0 FTE, the available RS is limited to 0.20 FTE.
When a student’s enrollment in both High School and SC is less than 1.0 FTE, the standard 1.2 FTE limitation applies.
WAC defines limitation
on enrollment count.
Student A
Student B
High School FTE
0.80 FTE
0.20 FTE
Skill Center FTE
0.60 FTE
Total HS/SC FTE
1.60 FTE
Available RS FTE
0.40 FTE
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57. Headcount A count of enrolled students.
Amount of instructional or service hours is not a factor.
Each student is 1. No partial numbers.
Used for:
Special education funding (P223H).
Transitional Bilingual Instructional Program (TBIP) and Exited TBIP funding.
State Budgeting and Caseload Forecast.
School Construction Assistance Program.
October reporting is critical.
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58. Types of Districts Resident District: Serving District: Home District:
The district where the student lives.
For students from a nonhigh district, the high district.
For students that “choiced” into a nonresident district.
WAC defines resident district.
WAC chapter defines nonresident attendance.
Serving District:
The district that provides instruction or service.
Home District:
District where student lives regardless of Choice Transfer.
Used for ALE enrollment reporting on the SAFS ALE application.
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

59. Choice Transfers & Interdistrict Agreements
One of these agreements must be in place in order for a district to claim a nonresident student for state funding excluding SC enrollment:
Choice Transfer:
Student released 100% by resident district.
Resident district released financial liability for the student.
Serving (Choice) district is responsible for all services.
Student is reported on P223/P223H as resident of Choice district.
Interdistrict Agreement:
For students that attend another district part-time.
Responsibility for student remains with the resident district.
Serving district reports partial FTE on P223/P223H as a student of their resident district.
Basic education $ flow to the serving district.
Special education $ flow to the resident district.
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

60. Choice Transfers & Interdistrict Agreements continues
No choice transfers are required for students attending:
Charter schools.
Tribal schools.
High district coming from a nonhigh district.
Effective dates must be stated – beginning and end dates.
Recommendation that transfers/agreements span for only one school year.
Both districts must sign the transfers/agreements before the enrollment can be counted.
Bulletin No dated March 25, 2014, provides:
Additional guidance on choice transfers and interdistrict agreements.
Introduces the new Standard Choice Transfer System (SCTS).
Required for students who choice into a nonresident district’s online program.
Available to be used for all students’ choice transfers and interdistrict agreements.
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

61. Requirements for Claiming a Special Education Student
Enrolled in the school district,
Based on the student’s age on September 1, has one of the following in place:
Birth to 2 – an individualized family service plan (IFSP) per IDEA Part C – Washington Early Support of Infants and Toddlers (ESIT) requirements.
Ages 3 to 21 – a current and in effect IEP.
Evaluation is current, and
Receiving special education services as defined under WAC A and
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

62. Retention of Documentation to Support Reported Enrollment
Refer to Section 9 of Enrollment Handbook for detailed guidance.
Documentation must be retained for ALL CLAIMED ENROLLMENT including for enrollment provided under contract with an outside agency or college.
Remember to have available and retain the listed documentation for ALE programs.
Remember to have available and retain documentation to support student’s attendance (i.e., daily attendance).
Showing that the student participated on or before the September count day.
Showing that the student attended within the last 20 consecutive school days before the count day.
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

63. Revising Enrollment During school year:
Districts may make revisions directly in EDS.
Effects to funding will appear on the end of month’s apportionment.
Enrollment will be used for Levy Authority and LEA calculation.
After August 12, 2016 through November 21, 2016:
Districts may revise prior year enrollment in EDS.
Effects to funding will be a prior year adjustment in January 2017 apportionment.
Enrollment will not be used for Levy Authority and LEA calculation.
After November 21, 2016: Revisions are submitted by paper.
Cover letter with:
Authorizing signature.
State the status of audit for the specific school year.
If in the midst of audit, the auditor must be notified of the revision.
Marked-up 1251 or 1735 report with the changes needed.
After auditor’s exit meeting: Districts cannot revise their enrollment.
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION