Six Weeks Principal’s Reports

2017-2018 Six Weeks Principal’s Reports
Preliminary Procedures Six Weeks Principal’s Reports for Six Weeks 1 through 6 will need to be run and balanced by Thursday, June 21st. Six Weeks 1 through 6 reports will be turned in to TIS on Thursday, June 21, Attendance Clerks will need to drop off signed Six Weeks 1 through Six Weeks 6 Principal’s Reports in person. Do NOT place these reports in the Pony. This will allow us to sit down together and verify for accuracy. Six Weeks Principal’s Reports

Due Date Six Weeks 1 through 6 - Thursday, June 21, 2018 10:30 AM Elementary Schools 12:30 PM Middle Schools 2:30 PM High Schools, CCA, Plato, Tejas Six Weeks Principal’s Reports

Preliminary Procedures Run the following preliminary processes as soon as possible. Doing so will help catch errors with special programs placement, or campus setups that may cause difficulty with balancing. Six Weeks Principal’s Reports

Preliminary Procedures - Campus Setup Verification Verifying Number of Membership Days Verifying Six Weeks Reporting Period Dates Six Weeks Principal’s Reports

Verifying Number of Membership Days Menu Path: Administration > Registration Setup > Calendar > Calendars Every Campus has between three and four different calendars (Non-Membership, Half Day, PM Half Day,* and Full Day). Click on the description for each calendar and verify that the total Number of Membership Days is correct for your campus. *Only PK Campuses will have the PM Half Day Calendar If the number of total Membership Days does not match the value below, please contact Alex Arroyo in Student Attendance and continue with the Six Weeks Reports process. TOTAL MEMBERSHIP DAY VALUE = 178 (177 If Low Attendance Day Waiver Granted) VVECHS MEMBERSHIP DAY VALUE = 170 Six Weeks Principal’s Reports

Access your campus’ Calendar and verify that the total number of Membership Days are correct Six Weeks Principal’s Reports

Click on Description/Name for each Calendar *PK Campuses will also have a “P – PM Half Day Calendar Six Weeks Principal’s Reports

Number of Membership Days must reflect 178 *177 if Low Attendance day Wiaver Approved 170 for VVECHS Six Weeks Principal’s Reports

Verifying Six Weeks Reporting Dates Menu Path: Administration > Attendance Setup > Setup > Attendance Intervals Verify Six Weeks reporting period dates are identified correctly AND that they match with the PEIMS Reporting Periods. Six Weeks Reporting dates are listed on next slide. If Six Weeks Reporting dates do not match the information on the following slide, please contact Alex Arroyo in Student Attendance and continue with the Six Weeks Reports process. Six Weeks Principal’s Reports

Six Weeks 1: 08/28/2017 to 10/06/2017 Six Weeks 2: 10/09/2017 to 11/17/2017 Six Weeks 3: 11/20/2017 to 01/19/2018 Six Weeks 4: 01/22/2018 to 03/02/2018 Six Weeks 5: 03/05/2018 to 04/20/2018 Six Weeks 6: 04/23/2018 to 06/08/2018 *VVECHS 04/23/2018 to 05/25/2018 Alicia R. Chacon International Six Weeks 1: 08/14/2017 to 09/22/2017 Six Weeks 2: 09/25/2017 to 11/03/2017 Six Weeks 3: 11/06/2017 to 01/12/2018 Six Weeks 4: 01/16/2018 to 02/23/2018 Six Weeks 5: 02/26/2018 to 04/20/2018 Six Weeks Principal’s Reports

Access your campus’ Attendance Intervals and verify that the Six Weeks and PEIMS Six Weeks start and end dates are correct Six Weeks Principal’s Reports

Click Here to Open Attendance Intervals Page Six Weeks Principal’s Reports

Six Weeks Reporting AND PEIMS Reporting Periods MUST match Six Weeks Principal’s Reports

Preliminary Procecures - Student Detail Report WITH FILTERS Run the Student Detail Report for each of the special populations listed below. Provide the reports to the designated person at your campus so they can review for accuracy. Special Education Speech Therapy Dyslexia BIL ESL LEP Six Weeks Principal’s Reports

Student Detail Report WITH FILTERS Run the Student Detail Report needs to be for each Six Weeks Period and, each of the special populations listed below. Provide the reports to the designated person at your campus so they can review for accuracy. Gifted/Talented Career & Technology Economic Disadvantaged Immigrant Migrant Early Reading (Elementary Only) Six Weeks Principal’s Reports

Student Detail Report WITH FILTERS Menu Path: Regulatory > Reports >Attendance > Student Detail Please keep complete copies of these reports and store at your campus for 5 years as part of your Attendance Accounting Audit Trail. Six Weeks Principal’s Reports

Run the Student Detail Report by Six Weeks for each of the special populations listed above. Use the prompts and filters on the following slides to extract report by special population Six Weeks Principal’s Reports

Run by each Six Weeks Period Run by ADA – State Attendance View ALWAYS check the Log Statistics box Filter criteria can be found on following slides Six Weeks Principal’s Reports

Student Detail Report WITH FILTERS Special Education Filter Criteria PEIMS Special Education (Program) > Instructional Setting > is not blank Don’t forget to add the program start date filter Six Weeks Principal’s Reports

Student Detail Report WITH FILTERS Speech Therapy Filter Criteria PEIMS Special Education (Program) > Speech Therapy Indicator > is in > 1 – Student Received Speech Therapy Only 2 – Student Receives Speech Therapy & Another Special Ed Service Don’t forget to add the program start date filter Six Weeks Principal’s Reports

Student Detail Report WITH FILTERS Dyslexia Filter Criteria PEIMS Demographics (Program) > Dyslexia Indicator > is in > 1 – Participant in Program Or Service, Or Condition or Situation Applicable To This Person Or Campus Don’t forget to add the program start date filter Six Weeks Principal’s Reports

Student Detail Report WITH FILTERS BIL Filter Criteria PEIMS Demographics (Program) > Bilingual Program Type Code > is in > 2 – Transitional bilingual/early exit, 3 – Transitional bilingual/late exit, 4 – Dual language immersion/two-way, 5 – Dual language immersion/one-way Don’t forget to add the program start date filter Six Weeks Principal’s Reports

Student Detail Report WITH FILTERS ESL Filter Criteria PEIMS Demographics (Program) > ESL Program Type Code > is in > 2 – English as a Second Language/content-based, 3 – English as a Second Language/pull-out Don’t forget to add the program start date filter Six Weeks Principal’s Reports

Student Detail Report WITH FILTERS LEP Filter Criteria PEIMS Demographics (Program) > LEP Indicator > is in > 1 – Identified as Limited English Proficient, F – Monitored 1 (M1) Student Exited LEP Status, S – Monitored 2 (M2) Student Exited LEP Status Don’t forget to add the program start date filter Six Weeks Principal’s Reports

Student Detail Report WITH FILTERS Gifted/Talented Filter Criteria PEIMS Demographics (Program) > Gifted Talented Indicator > = > Yes Don’t forget to add the program start date filter Six Weeks Principal’s Reports

Student Detail Report WITH FILTERS Career & Technology Filter Criteria PEIMS Career and Technology (Program) > Career & Technology Indicator > is in > 1 – Participant in a Career and Technology Course, 2 – Participant in a Coherent Sequence of Courses, 3 – Participant in a Tech Prep Program Don’t forget to add the program start date filter Six Weeks Principal’s Reports

Student Detail Report WITH FILTERS Economic Disadvantage Filter Criteria PEIMS Economically Disadvantaged (Program) > PEIMS Economically Disadvantage > is in > 01 – Free, 02 – Reduced, 99 – Other Don’t forget to add the program start date filter Six Weeks Principal’s Reports

Student Detail Report WITH FILTERS Immigrant Filter Criteria PEIMS Demographics (Program) > Immigrant Indicator > = > Yes Don’t forget to add the program start date filter Six Weeks Principal’s Reports

Student Detail Report WITH FILTERS Migrant Filter Criteria PEIMS Demographics (Program) > Migrant Indicator > = > Yes Don’t forget to add the program start date filter Six Weeks Principal’s Reports

Student Detail Report WITH FILTERS Early Reading Filter Criteria (Elementary Only) PEIMS Demographics (Program) > Early Reading Indicator > = > 1 – Student is eligible for accelerated reading instruction Don’t forget to add the program start date filter Six Weeks Principal’s Reports

From the Student Search Menu, click on the Search Favorites icon Six Weeks Principal’s Reports

Non Membership and Ineligible ADA Report 6 WKS RPT – Non Membership & Ineligible ADA Six Weeks Principal’s Reports

6 WKS RPT – Non Membership & Ineligible ADA 6WKS RPT – Non Membership & Ineligible ADA is an advanced search that has been created by Student Attendance Accounting and is already shared with you. If you still do not have access to the report, call Alex Arroyo with Student Attendance Accounting at for assistance. This report helps you identify any students with the following ADA Eligibility Codes 0 – Enrolled, Not in Membership 4 – Ineligible, Full Day 5 – Ineligible, Half Day 8 – Ineligible, Flexible Attendance Program Participation Six Weeks Principal’s Reports

Search for “6WKS RPT – Non Membership & Ineligible ADA” in your Attendance Subscriptions to access the report Six Weeks Principal’s Reports

Check for accuracy, ensure that ADA Eligibility Start and End dates match students’ Enrollment/Withdrawal dates Six Weeks Principal’s Reports

Run the following reports for each Six Weeks Period and turn in to Alex Arroyo in Student Attendance Accounting once reports have been reviewed and signed by both the Attendance Clerk and Campus Principal. Please keep complete copies of the reports below and store at your campus for 5 years as part of your Attendance Accounting Audit Trail. District/Campus Summary Report Student Detail Report – WITHOUT Filters (Only the signed totals pages will be turned in to Student Attendance Accounting) Student Totals Register Report Six Weeks Principal’s Reports

District/Campus Summary Report Menu Path: Regulatory > Reports > Attendance > District/Campus Summary The Campus Summary Report will give you the campus ADA by instructional track and campus totals. The number of absences on this report will be verified against the Student Totals Register Report This report is to be signed by Attendance Clerk and Principal and turned in to Alex Arroyo in Student Attendance Accounting. Please keep a complete copy of the Campus Summary Report and store at your campus for 5 years as part of your Attendance Accounting Audit Trail. Six Weeks Principal’s Reports

The Campus Summary Report will give you the campus ADA by instructional track and campus totals. The number of absences on this report will be verified against the Student Totals Register Report Six Weeks Principal’s Reports

Select “Campus (Principal’s Report) Run by Six Weeks Period Run with “ADA – State Attendance” View Always select “Print Signature Sheet” and “Log Statistics” Six Weeks Principal’s Reports

Signature Sheet – Signed by Attendance Clerk and Principal Six Weeks Principal’s Reports

Last page of report is your totals page Verify that number of “Total Days Absent” matches with the totals on the Student Totals Register Report Verify Total Days Absent by Grade Level AND campus totals Six Weeks Principal’s Reports

Student Detail Report – WITHOUT FILTERS Menu Path: Regulatory > Reports > Attendance > Student Detail Run this report WITHOUT any special program filters. Student detail report will be lengthy, HIGHLY suggested that campuses select print front and back option when printing this report. The Student Detail Report will give you student program, attendance, and demographic information. Verify the number of absences on this report against the totals on the Campus Summary Report. If the totals DO NOT match, please inform Alex Arroyo in Student Attendance Accounting. This report is to be signed by Attendance Clerk and Principal and turned in to Alex Arroyo in Student Attendance Accounting. ONLY TURN IN THE SIGNATURE SHEET AND PAGES WITH THE ABSENCE TOTALS. Please DO NOT turn in a copy of the entire report to Student Attendance Accounting. Please keep a complete copy of the Student Detail Report and store at your campus for 5 years as part of your Attendance Accounting Audit Trail. Six Weeks Principal’s Reports

Run for each Six Weeks Period Run with “ADA – State Attendance” View Select “Print Signature Sheet” Always select “Log Statistics” Elementary Campuses ONLY Select “UNR-UNR” from dropdown for Unexcused Absences Select “A – A” from dropdown for Excused absences Secondary Campuses will select “A-A” for both dropdown menus Six Weeks Principal’s Reports

Signature Sheet – Signed by Attendance Clerk and Principal Six Weeks Principal’s Reports

Last page of report will have campus and report totals and totals of the highest grade level at your campus. Find totals for rest of grade levels within your report and verify against the totals on the Campus Summary Report Signature page, report totals page, and pages containing totals for rest of your grade levels are the ONLY pages that need to be turned in to Alex Arroyo in Student Attendance Accounting Six Weeks Principal’s Reports

Click “Ctrl-F” and type in “Grade XX Totals” to find grade level absence totals within report Six Weeks Principal’s Reports

Student Totals Register Report Menu Path: Attendance > All > Reports > Student Totals Register Student Totals Register Report can be lengthy, HIGHLY suggested that campuses select print front and back option when printing this report. The Student Totals Register Report will give you a list of all your students for the selected Six Weeks Period as well as their number of days Absent (excused and unexcused) and number of days in Membership. Verify that the absences, by grade level, balance with the Campus Summary Report This report is to be signed by Attendance Clerk and Principal and turned in to Alex Arroyo in Student Attendance Accounting. ONLY TURN IN THE SIGNATURE SHEET AND PAGES WITH THE ABSENCE TOTALS. Please DO NOT turn in a copy of the entire report to Student Attendance Accounting. Please keep a complete copy of the Campus Summary Report and store at your campus for 5 years as part of your Attendance Accounting Audit Trail. Six Weeks Principal’s Reports

Run Student Totals Register from the Attendance Reports screen Six Weeks Principal’s Reports

Select “Grade” from Primary Sort dropdown Select – “ADA – State Attendance” from Attendance View Type Dropdown Run by Six Weeks Period ALWAYS select “Log Statistics” Six Weeks Principal’s Reports

Last page of report will have campus and report totals and totals of the highest grade level at your campus. Find totals for rest of grade levels within your report and verify against the totals on the Student Totals Register Report Signed report totals page, and pages containing totals for rest of your grade levels are the ONLY pages that need to be turned in to Alex Arroyo in Student Attendance Accounting Elementary campuses will need to add “A” and “UNR” column totals for total number of absences – secondary campuses will only reflect “A” column absences Six Weeks Principal’s Reports

Click “Ctrl-F” and type in “Grade XX Totals” to find grade level absence totals within report Six Weeks Principal’s Reports

Principal’s Reports Checklist will help you to make sure all necessary Six Weeks reports and procedures are completed Six Weeks Principal’s Reports

Six Weeks Principal’s Reports

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