1. Parents’ meeting (U) Réunion des parents (U) October/octobre 2016*
07/16/96
Parents’ meeting (U) Réunion des parents (U) October/octobre 2016
Welcome! Bienvenue! *

2. Meeting agenda Executive team, org chart, volunteers New Head Coach
Treasurer
Race Coordinator
Branding
Events outside regular OSZ calendar
Athlete of the month awards
Fund raising
Questions from parents

3. Check previous parent meeting slides on www.teamedelweissequipe.com
French and English

4. Org chart President Andy Benson Past President Nathalie Lepage
Head Coach
President Andy Benson
Vice-President Eric Belliveau
Age Group Reps (NG – U16)
Sponsorship
Year-end coordinator Dany Jacob-David
Treasurer Chantal Martel
Registrar Stephane Gagnon Janik St-Jean
Race coordinator Steve Jagura
Equipment
Manager Matt Wheatley
Official Coordinator Isabelle Roy
Timing
Manager Denis Cabasson
Branding Andre Fortier
Webmaster Gerrard Leach
Fundraising coordinator Patricia Pena
Team Jacket coordinator Christine Fay
Secretary Suzane Tremblay
Emergency Cards Pascale Bazinet
Athletes of the month Jacinthe Arsenault
Event Coordinator Karen Benson
Social Committee Suzie Thorsley
Edelweiss Banquet Jacquie Vandenberg
Past President Nathalie Lepage

5. Head coach
Welcome Head Coach – Mario Gagnon

6. Selection of Level Reps*
07/16/96
Selection of Level Reps
U10: Sheldon Shaw U12: Dany Jacob-David
U14: Pascale Bazinet U16: Kelly Campbell
Inform race secretary if Edelweiss had any scratches for their upcoming race
Prepare “what happened last week” – posting on Facebook or blog on website
Speed camp (U14, U16). Organize the lodging and meal planning for the speed camp. Register the Edelweiss athletes. Confirm the parents who will stay overnight at the cottage. Follow-up on payment for each participant.
Tentative Dates:
U14 – February (Calabogie)
U16 – February 1-5 (MSM) *

7. A financial update… …by Chantal Martel, Treasurer
We start off the Year with a positive balance: $17,355
Last Year as a Club,
we spent $115,011
we made $111,362
delta - $3,649
Please note – this includes all transactions, including those that end up being reimbursed to the Club (example – Club pays deposit hotel booking for parents)

8. So..... where’s the money... ...coming from?
Christmas Wreaths/Bake sale
SQA return
Edelweiss hosted races
Race fees
$2,558
$1,900
$9,038
$57,737
...going towards?
OSZ/SQA Fees
Equipment (drill bits, tools, brush gates, Strief ski hut and more...)
Coaches training
$24,230
$12,023
$720
$42,889
A financial update……by Chantal Martel, Treasurer

9. How about the other activities?
Because these activities are optional, their cost is absorbed by those choosing to participate.
Money in
Money out
Difference
Dryland (incl. T-Shirts & Fitness test)
BBQ
$4,987
$3,678
$1,309
$428
Trip to Killington
Défi du Carnaval - Le Relais, Lac Beauport Qc
U12 & U14 Provincial
$19,085
$3,796
$675
$22,588
$3,889
$738
$3,503
$93
$63
Pot luck $0
A lot of fun!
Any questions?
Also, feel free to see me after if you wish to obtain additional details on the budget
A financial update……by Chantal Martel, Treasurer

10. Race Coordinator
STEVE JAGURA

11. Juge de course / Race Officials
Formation des officiels / Training for officials (see Isabelle Roy)
Niveau/Level I: November 13, 2016 (during fitness testing)
Niveau/Level II/III: November 12, 16, 2016 plus exam TBD (still recruiting)
All Hands Meeting – November 15, 2016, Tom Brown Arena (Mandatory for Level II+)
Niveau/Level 1: Jan 2017 at Edelweiss (target NG parents)
Bénévolat / Volunteering
Statistiques saison 2016

12. Parent involvement Race official and volunteering:*
07/16/96
Parent involvement
Race official and volunteering:
All families should complete level 1 training
All families are encouraged to complete level 2
All families should contribute to 4 racing activities
2016 Statistics *

13. Inscription pour le bénévolat Volunteering Register
Utilisation de Google Drive
Parents volontaires Edelweiss saison 2015 / Volunteer Parents Edelweiss 2015 season
Please fill in your name in the yellow boxes only/S.V.P. inscrire votre nom dans les cases jaunes seulement
Catégorie/ Category
Official Race Position/Poste d'officiel pour la course
Niveau qualif requis/Qualif Level required
Race Type / Type de course
Race Type / Type de course
Date :
Préparation Date:
Préparation/ Preparation 1
Chef préparation de piste/ Course preparation chief 2
Préparation de piste/Course Preparation 3 4 5 6 7 8 9 10
Jury
Chef de Course/Chief of Race
Chef de Course en formation/ In-training Chief of Race
Délégué Technique/Technical Director
Juge au départ/Start Referee
Juge à l'arrivée/Finish Referee
Chrono
Chef Chrono/Chief Timing
Chef Chrono en formation/In-training Chief of Timing
Chronométreur manuel à l'arrivée/Manuel chrono finish line
Chronométreur 1 + Ordinateur/Timer 1 + Computer
Chronométreur 2 + Ordinateur/Timer 2 + Computer
Starter
Assitant Starter/ Starter assistant
Annonceur/Announcer
Tableau affichage/Board results update - Voir/See note 1
Piste/Course
Chef de Piste/Chief of Course
Chef de Piste en formation/In-training Chief of Course
Équipe de piste/Course team
Dérapeur/Snow plow
Juges de Porte/ Gate Judges
Chef Juge de Portes/Chief Gate Judge
Juge de Porte/Gate Judge
Admin
Secrétaire de course/ Race Secretary
Secrétariat, inscription/ Secretary, Registration, see/voir note 2
Secrétariat, inscription/ Secretary, Registration

14. Merci de votre contribution !
2016 Statistics
2015 Race Volunteer -
U10-U16 Statistics
U Level - Approx 80% families did 4 + volunteer days
NG Level - Approx 70% families did 2 + volunteer days
Merci de votre contribution !
Thank you !

15. Equipment manager
Equipment repairs
Video Camera
Ski Tuning machine

16. Branding Professional look: Website – Gerrard Leach new web master
Amazing products:
Ski Jackets (Karbon) – delivery end of November
Cow bells
Ski Boot Bag Badges
Dryland shirt
Ski straps
Winter shirt order – accepting feedback for shirt type to order
Under consideration:
Hats/touques

17. Resources OSZ Website SQA website Race notices Points & Standings
Equipment
SQA website
Ski racing rules
Audi draw rules and winner

18. Equipment U10 U12 U14-U16 Alpine racing helmet Mandatory GS skis
Optional
Recommended
Slalom skis
GS poles, slalom poles
Edelweiss team jacket
Mouth guard
Skin suit
Not allowed
Chin guard
Pole guard
Shin guard
Back Brace
FIS helmet

20. Events outside OSZ calendar
U14-U16
Pre-season ski training (Sunday River)
Yes
Early season ski training (Saint Sauveur)
Defi carnaval Le Relais No
Speed camp
Camp Relève
2nd year U14- need to qualify
End of season provincials
Need to qualify
CAN-AM finals

21. Example of expenses for outside events
Sunday River Pre-Season Trip
Pre-Season Sommet Sauveur Trips
Speed camps
Defi carnaval LE RELAIS
Accommodation
See Next Slide
N/A
Approx. $100 (arranged by the club) for 4-5 days
$ per night
Meals
$ per day
Pay your own
$20-30 per day
$30-50 per day
Coaching fees (accommodation, other expenses incl.)
$165 for 3 training days or $55 per training day (paid to club)
MSSI 4-pack extra training packages + coaches’ mileage
Paid hours 14:30- 16:00 (only if applicable)
$50 per training day (paid to club)
Lift tickets- Registration
Edelweiss passes good at MSSI in pre- season
$0 (included in race fees)
$86 (fees for 2015)

22. Pre- and Early Season Trip Pricing
Sunday River, Maine, December 8-11 (Friday to Sunday; travel Thursday)
Passports and border consent forms (if bringing someone else’s child) required; Travel insurance recommended
Studio Hotel room in Grand Summit Resort Hotel (hillside): $129/night USD
Queen murphy bed plus Queen pull-out; full kitchen in each room
Health club with outdoor heated pool and two hot tubs
Games room, coin laundry, free WiFi, DVD and X-Box games
3 day lift passes for 2 adults and 2 youths (7-18 years old): $436 USD
See October 9 for other pricing options
Coaching costs: $165 for 3 days or $55 per day
All prices in USD except coaching cost, including tax
Opened to NG families this year
RSVP by October 22; Two installments by cheque on Oct 29 and Dec 1, 2016

23. Defi Carnaval Le Relais*
07/16/96
Defi Carnaval Le Relais
SQA will announce quota per club
Only one person (Karen) will be able to do initial booking this year (acceptance of quota) and request for additional spots
Last year initial quota was 8 but we eventually got all spots requested (15)
Respond to Karen if interested
Priority protocol:
2nd Year U12 athletes (last year of eligibility)
Siblings of attending 2nd Year U12 athletes
Athletes who have never gone
U athletes
NG athletes *

24. Dates: Check Edelweiss calendar*
07/16/96
Dates: Check Edelweiss calendar
Race fee registration + emergency ID: Sat Oct 29
Level II race official: Nov 12
All Hands Meeting: Nov 15
Ski trip (1): Sat Nov 19
Ski trip (2): Sat Nov 26
Ski trip (3) 3 days: Friday-Sunday Dec 8-11
First day of ski season: Saturday Dec 17
Christmas camp: Dec 27-30
Ski Tuning Clinics with Sidecut (to be confirmed)
Sport psychology sessions: 1 U10-U12, 2 U14-U16
Edelweiss banquet: Saturday April 2017
Ski Trip 1 – Sat 23 Nov – MSS
Ski Trip 2 – Fri 29 Nov – Sun 1 Dec – Looking at Whiteface, Jay Peak, Mont Ste Anne as options.
3 options -Pricing package based on 15 kids, 5 parents, 3 Coaches.
Not limited to this number
All Hands Meeting - Tom Brown Arena.  This is for all coaches and volunteers in the area to stay current with their Officials designations (mandatory every 2 years) *

25. Race team fees Category Age Cost U16 14-15 $770 U14 12-13 $718 U12
10-11
$523
U10
8-9
$463 NG
10-12
$344
6-9
$319

26. Athlete of the month award
4 themes
Mid Jan
Mid Feb
Mid March
Edelweiss banquet

27. Fundraising Sponsor letter is available on teamedelweissequipe.com
Holiday wreaths:
We strongly encourage 5 wreaths per family
Amount
Visibility
Double Black Diamond
$3500 for 3 yrs
Logo on racer jackets & web-site
Logo on Zoomer finish hut & potential Start Hut
Black Diamond
$ yrs.
Logo on Streif Finish Hut & potential Start Hut.
Blue
1 500$- 3 yrs.
Green
500$
Logo on team web site

28. Edelweiss = Benefits Kunstadt - Race Team 15% Discount*
07/16/96
Edelweiss = Benefits
Kunstadt - Race Team 15% Discount
Regular prices Skis, Equipment, Clothing
Sporting Life – Blue Cards
Racer Nights - savings (Fall) at Kunstadt and Sporting Life stores- check your s and/or website *

29. Club News
New finish hut for Strief (joint club / MSSI venture), built by Algonquin College students (coordinated by Matt Wheatley) now in place!
Meeting MSSI today to continue pursuing SL homologation
Preliminary schedule has 6 races at Edelweiss:
U16 SL (Strief)
U14 PSL (Strief) and GS (Strief)
U12 GS Championships
U10 GS Championships NG
Preliminary Athlete Numbers (118+):
U16: 9 U14: 21 U12: 25
U10: 10 NG: 53

30. *
07/16/96
QUESTIONS??? *