1. Self evaluation

2. Definition Evaluation Autonomy Accountability Accreditation
Quality
Evaluation :
A systematic effort to collect and process reliable and valid data, based on which a conclusion will be drawn, to be used as a basis for developing an improvement plan or programs.
Autonomy
Accountability
Accreditation
The purpose of evaluation is not to prove but to improve.
(Stufflebeam et al., Educational Evaluation and Design Making, 1997)

3. Henry Mintzberg: ”The Rise and Fall of Strategic Planning”.
 …………is the future thinking
 ………..is controlling the future
 …………is decision making
 ………..is integrated decision making
 …………is a formalized procedure to produce an articulate results, in the form of an integrated system of decisions
Planning is an activity to:
Envisage and formulate the desirable future in conjunction with the feasibility, the possibility, and the probability for achieving them.
Henry Mintzberg: ”The Rise and Fall of Strategic Planning”.

4. Object of Evaluation Objects of Self-Evaluation Resources Objectives
Effectivity
Minimum Necessary
Requirement
Student
Input
- Resources
- Relation with the
environment
Efficiency
Process
Utilization of
Resource to
Achieve Target
Productivity
Output
Result
and
Impact
Staff
Library
Physical Facilities
Laboratories
Funding
Organization
Resources
Curriculum
Teaching & Learning
Academic Atmosphere
Graduate

5. Scope and Coverage External Environment (Local, National, Global)
Trend
Idiology
Politics
Culture
Science
Education System
Stake-holders
Students
Academic Staff
Users
Government
Job Market
Industry
Community
Others
External Environment (Local, National, Global)
Opportunity & Threat
Evaluation
Analysis
Interpretation
Objectives
Mission
Vision
Mandate
Strategic
Issues
Problem’s
Identification
Alternatif for
Solution
Development
Plan
Strength & Weaknesses
Resources
Human
Financial
Physical
Information
Flow of Cooperation
Organizational
Culture
Process &
Services
Output &
Outcome
Internal Environment

6. Definition (1 of 5) IRQUE : If not responded squarely,
Issue that is of critical importance in determining the existence, condition and the performance of an organization
Trend
Idiology
Politics
Culture
Science
Education System
Stake-holders
Students
Academic Staff
Users
Government
Job Market
Industry
Community
Others
External Environment (Local, National, Global)
Opportunity & Threat
Objectives
Mission
Vision
Mandate
Strength & Weaknesses
Resources
Human
Financial
Physical
Information
Flow of Cooperation
Organizational
Cultur
Process &
Services
Output &
Outcome
Internal Environment
Evaluation
Analysis
Interpretation
Strategic
Issues
Problem’s
Identification
Alternative for
Solution
Development
Plan
If not responded squarely,
the organization overall performance will be deteriorated
IRQUE :
Relevance, Efficiency & Productivity,
Intercultural Social Harmony

7. Definition (2 of 5) Problems :
Symptoms: The discrepancies between the existing condition and the desired condition
Root problems: what causes the symptoms
Trend
Idiology
Politics
Culture
Science
Education System
Stake-holders
Students
Academic Staff
Users
Government
Job Market
Industry
Community
Others
External Environment (Local, National, Global)
Opportunity & Threat
Objectives
Mission
Vision
Mandate
Strength & Weaknesses
Resources
Human
Financial
Physical
Information
Flow of Cooperation
Organizational
Cultur
Process &
Services
Output &
Outcome
Internal Environment
Evaluation
Analysis
Interpretation
Strategic
Issues
Problem’s
Identification
Alternatif for
Solution
Development
Plan

8. Definition (3 of 5) Mandate: Vision :
The authority, obligation and responsibility prescribed for an organization in an agreement with its stakeholders
Vision :
The expected condition of an institution which is collectively shared and defined to be achieved by carrying out its mission

9. Definition (4 of 5) Mission:
Describe the main activities to be undertaken for achieving the Vision
In general the mission statement consists of :
The main reason for its existence. (why you are here?)
Them main problems to be resolved. (what to do?)
The philosophy, norms, values, and the corporate culture underlining the institutional activities. (how to achieve?)

10. Definition (5 of 5) Institutional objectives :
A specific description of condition to be achieved through the implementation of activities within the framework of the mission

11. Institutional Capacity
Internal Environment
External Environment
VISION
Mission
Implementation
Strategies
Objectives
Probabilities
Feasibility
Development Plan
Resources
Processes
Possibilities
Resource
Management
Deployment
Empowerment
Institutional Capacity

12. Designing an Activity I keep six honest serving men,
They taught me all I knew
Their names are What, and Why, and When
And How, and Where, and Who
R. Kipling

13. What …what is the objective of the activity
what will be the impact of it
Why……why the activity is needed
why is it important
When…. When it will be implemented
when it will be completed

14. How …how the activity will be initiated
how much resources are needed
Where… where in the organization it will
be implemented ?
Who….Who is the key actor in implementing
the activity

15. Development of a program
Troop – fast
Thorough analysis
Root of problems/issues identified
Focus on few selected issues that is substantial and most important to be addressed
Achievable solution
Time frame

16. Attribute of a good activity
SMART
Specific objective
Measurable
Achievable
Rewarding and realistic
Time frame

17. Vision Mission Institutional Plan Objective Current Situation
Project Proposal B
Objective
Self
Evaluation
Report
Project Proposal A
Objective
Digunakan untuk
Standar Acuan
Institutional
Objective
Future Situation
Project Proposal C
Objective
Indicators
Current Situation

18. Where to start ? Proposed Plan
Trend
Idiology
Politics
Culture
Science
Education System
Stake-holders
Students
Academic Staff
Users
Government
Job Market
Industry
Community
Others
External Environment (Local, National, Global)
Opportunity & Threat
Proposed
Plan
Evaluation
and
Analysis
Objectives
Mission
Vision
Mandate
Strategic
Issues
Problem
Identification
Alternative
Solutions
Inception
Plan
Strength & Weaknesses
Resources
Human
Financial
Physical
Information
Flow of Cooperation
Stake holder &
Culture
Process &
Services
Output &
Outcome
Internal Environment

19. Current Situation External data Data : Profile & Performance
Situational
(SWOT)
Analysis
Directives &
Assumptions
Current
Situation
Position
Conclusions
Self-Evaluation
External data
Graduate
Data :
Profile & Performance
Students
Teaching & Learning
Academic Atmosphere
Process
Staff
Library
Physical Facilities
Laboratories
Funding
Organization
Resources
Curriculum
Internal data

20. Current Situation SWOT Analysis Root-Cause Analysis Other Analysis
Situational
(SWOT)
Analysis
Directives &
Assumptions
Current
Situation
Position
Conclusions
Self-Evaluation
Data :
Profile & Performance
Strength Weaknesses
………… …………
Opportunities Threats
…………. …………
SWOT Analysis
Root-Cause Analysis
Other Analysis
Problems Statement
……………………

21. Proposal Writing Current Situation Future Situation Improving Quality
Self-Evaluation
Situational
(SWOT)
Analysis
Directives &
Assumptions
(Ch II Session A)
Current
Situation
Position
Conclusions
Future
Situation
Performance Indicators: a quantification of Objectives
Future
Position
Strategic
Issues
Objectives
Title
Background
Rationale
Objective
Mechanism &
design
Performance
Indicators
Resources
required
Implementation
Schedule
Sustainability
Person in charge
Analysis
Implemention
Programs
(Activities)
Performance
Indicators
Improving
Quality
Proposal
Writing
WB Project
UGC/Govt Fdg
Others
Resources

22. Self evaluation & planning
Quality 
SE + teamwork + external support
Expected Condition
SE + teamwork
With SE own capacity
Present condition
Without SE
Time 