1. visitor management automating solution

2. MAIN INFORMATION Key objectives: Functions:
VisitorControl is a software and hardware system for logging and registering visitors and vehicles.
Key objectives:
Providing comfortable environment for visitor reception;
Saving employees' work time;
Reducing the reception operating costs;
Enforcing site security;
Improving the image of the site.
Functions:
Electronic invites;
Pass office automation;
Visitor self-registration;
Vehicle access control;
Work time tracking.

3. SCOPE OF APPLICATION A total of over 20 business areas
Office buildings
Corporations
Government institutions
Housing communities
A total of over 20 business areas
Production
Warehouse facilities
Resource recovery sites

4. INTEGRATION ADVANTAGES
Convenience and economy of time
Execution and approval of invites for pass issuance from the workplace, tablet or smart phone allows the employees to use their work time more efficiently.
No queues at the reception
The pass is issued in less than a minute. Self-registration kiosks reduce pass office peak loads.
High security level
Approval of invites by different persons in charge depending on the invite features. Visitor blacklists and report groups by site visits.
Simple integration and servicing
Web-client usage and capability of enterprise portal integration. Directory services integration and Windows authentication.

5. For the security service
INTEGRATION ADVANTAGES
For the employees
For the pass office
For the security service
For the IT service
Economy of work time;
Notification about the visit;
Work time tracking with capability of gathering data from multiple access control systems.
Document scanning, recognition and verification;
Registering visitors and capturing their images;
Issuance of single-use, temporary and permanent passes.
Setting invite approval routes;
Blacklist maintenance;
Access regime violation logging;
Integration with single or multiple access control systems.
System operation stability monitoring;
Integration with enterprise systems;
Stable high-load operation (10000 users, 4000 invites per day).

6. CROSS-PLATFORM SOFTWARE
Execution of any invite types in any operating system, any browser and in mobile application on iOS or Android.

7. MULTILINGUAL INTERFACE
Russian and English languages supported
All the VisitorControl interfaces are translated into English.
Custom language for each user
Within a single system each user can use the language he or she is familiar with.
Capability of adding a new interface language
Additional language can be added to the system upon the client's request.

8. OPERATING SCHEME (BASIC SCENARIO)
Access control system server
VisitorControl server
Applicant
Coordinator
When the pass is issued using a kiosk or the pass office workplace, the pass is activated in the access control system.
Invite forwarding
Invite approval
Integration module
Receiving reports
When the pass is placed onto the exit turngate reader, the pass is deactivated in the access control system. Re-entry with this pass is not available.
Entry event
Exit event
Receptionist workstation
Security service
Site visit
Visitor registration kiosk
Pass issuance
ENTRY
EXIT

9. VISITOR REGISTRATION KIOSK
The VisitorControl kiosk performs most of the receptionist's functions: checks the visitor's documents, finds the visitor's invite, saves the visitor's full name and image and issues his/her pass. All of this – within 30 seconds.
Key features:
Document scanning and recognition, saving the scanned copy in the database;
Biometric identification by face and palm vein pattern recognition;
Multi-factor document verification;
Invite search by recognized document;
Capturing the visitor’s image;
Issuance of proximity card or printed pass;
Visitor's identity authentication by magnet card (pass) of the host.
Advantages:
Security enforcement by gathering all the necessary information on the visitors;
Reducing the load on the pass office, especially during the peak hours;
Capability of replacing one or several receptionists;
24/7 pass issuance: the kiosk operates continuously without interruption;
Integration of the kiosk with popular access control systems.

10. PARKING TRACKING AND VEHICLE LOGGING
VisitorControl opens the barrier gate automatically for the visitor vehicles, allocates the parking slots and notifies the security service in case of parking rules or territory traffic rules violation.
Key features:
Electronic invites for vehicles, cargoes and drivers;
Parking slots booking;
Verification of accompanying documents and identity documents;
Confirmation of loading and unloading, work delivery etc;
Vehicle license plate recognition;
Event tracking: duration of stay in the territory, transit travel duration, checkpoint passing;
Vehicle blacklist.
Advantages:
Accelerated drive-through of the visitors;
Enhanced control over the entrance and departure of vehicles and over the cargo traffic in the territory;
Abandoning of paper drive-in logs and reduction of data loss risk;
Rational parking space usage;
Notification of security service in case of exceeded parking time limit. 10 10

11. EMPLOYEE WORK TIME TRACKING
VisitorControl employee work time tracking is a powerful tool for monitoring the activities of individual employees or entire divisions and creating attendance reports.
Key features:
General and individual occupational calendar (holidays and non- working days);
Work time tracking for employees/divisions/departments;
Logs: workday start/end, undertime/overtime, early leave/late arrival;
Tracking of work hours and days according to the employee's schedule;
Business trip, vacation and disability leave logging.
Advantages:
Simultaneous operation with multiple access control systems;
Consolidation of data from access control systems of different manufacturers;
Territorial distribution support;
Synchronization with databases of any systems, enterprise portals and Active Directory;
Web interface. 11

12. SERVICEDESK Key features: Advantages:
The ServiceDesk component of VisitorControl system allows arranging a convenient process for forwarding and approval of service requests and control their completion.
Key features:
Execution of service requests via web interface or mobile application;
Request approval;
Allocation of assignees, quality and follow-up control;
Performing execution marks;
Nomenclature of request types and delivery deadlines;
Work acceptance confirmation, submission of quality complaints.
Advantages:
Control over execution of request by all participants, request status notifications;
Utilization of roles, routes and employee lists previously set in the VisitorControl system;
Logging all events referring to the request;
Assignee and division efficiency analysis in the digital log. 12

13. MEETING ROOMS BOOKING Key features: Advantages:
VisitorControl offers an option for booking a meeting room for a particular time, as well as ordering additional services for the meeting, e. g. coffee break or a flip chart.
Key features:
Graphic meeting room occupancy chart with indication of the applicant and booking purpose;
Meeting room booking by time slot from PC or mobile device;
Selecting additional services or equipment;
Arranging the booking with other employees;
Capability of prolonging the booking during the meeting.
Advantages:
Information on vacant meeting rooms is available anytime to all of employees;
The booking process takes from 10 seconds to 1 minute and does not require composing s or making phone calls;
Employees in charge (office manager, service or IT departments) receive notifications with a request to prepare the meeting room. 13

14. INTEGRATIONS AND TECHNOLOGIES USED
VisitorControl is integrated with over 35 Russian and foreign visitor management systems. Integration with any access control system is available upon customer's request.
Integrations:
Technologies used:
Microsoft ASP.NET;
Microsoft SQL Server ;
Microsoft Windows Server;
C#. 14

15. Over 400 successful integrations in Russia, Europe and Asia
COMPANY INFORMATION
Insyres company was established in 2004 and operates in the field of information technologies and software development, aimed at automation of business processes;
The company's products solve tasks in over 20 areas of business;
In 2016, the company became the leader among the Russian developers by number of implemented visitor management systems according to public data;
Members of Top-5 largest Russian companies are among the clients of Insyres.
Moscow City
Over 400 successful integrations in Russia, Europe and Asia

16. CONTACT INFORMATION
+7 (495)
ul. Grimau, d 10,
Moscow, Russian Federation
117292 16