1. Finance

2. Introductions
Linda Bradshaw
Athletic Union Administrator

3. Financial Overview

4. Your account, You raise money to go in it.
Accounts
Student Account
Your account, You raise money to go in it.
Subsidise club trips, equipment, pay additional coaches, facility hire, deposits

5. Operations Account £217k £102K £48K £367K
 Income from AU memberships =
£102K
 Income from other sources =
£48K
 Operating expenditure =
£367K
£217k
University contribution to AU =
Increased contribution of 16% on previous year (£187k)

6. Operations Account
16-17 Operating Expenditure £367k : (Up from £345K in )
Transport = £102k
BUCS & NL Registrations = £52k
Coaching & Consultancy = £45k
Sports Equipment = £42k
Facility rents & leases = £31k
Clothing & Kit = £27k
Accommodation = £16k
Medical & insurance cover = £11k

7. Student Account Balance: £26k 40 individual club balances
Authorised Purchases
·         Playing Kit & Leisurewear (any kit/leisurewear subsidies must be
available to all Club Members and must be through University approved kit suppliers)
·         Equipment
·         Transport
·         Accommodation
·         Match Officials
·         Catering/Hospitality
·         Competition Entries
·         Social Events and trips ( must be available to all Club Members and if longer than 1 day
must have a sporting focus eg Sports Tours)
·         Mileage/Fuel Expenses
·         Hire Vehicle Damage
·         Coaching
·         Physiotherapy/Sports Therapy
·         Nutrition support
·         Video Analysis support
·         Photography
·         Consultancy services
·         Advertising
·         Reprographics (must adhere to University brand guidelines)
·         Raffle prizes
·         Charity donations
·         Misc. event costs (e.g. flowers, balloons, table decorations)
·         Trophies
·         Venue/Facility Hire
· Sports Awards/Varsity Tickets for members (As long as agreed by all Club and minutes)
Non Authorised Purchases
·         Speeding Fines
·         Parking Tickets
·         Player fines (but we will still administer these in the office)
·         Damage to venues/equipment/personal items due to
anti-social behaviour
·         Any items relating to ‘weekly ‘socials’ (excludes ‘dry’ socials)
·         Gambling expenses
·         ‘Loans’ to Club Members
·         Sports/AU Memberships
·          Holidays -not related to sport (including I love Tour!)
       

8. Financial Procedures Freedom of Information Act – public, press…..
Consistent and transparent authorised processes
Protection of university and student money
Value For Money & competitive procurement
Accounts subject to Internal and External Audits
Avoid use of other/own accounts – don’t take the risk!
3,904 transactions processed
within the Operations account
last year!!

9. Financial Process Student Account AU Student Expenditure Form
Paying a supplier
Speak to Sports Office prior to ensure approved supplier (via Invoice or Credit Card)
Claiming personal expenses (Including fuel and travel)
Paying Ref Fees Receipts must be returned before 12pm on the following day otherwise Clubs will be charged
Paying in Money/Cheques
What transaction are you wanting to make?
AU Student Expenditure Form
Online Deposits
Speak to Sports Office and obtain bank details
Reference with Club and Name
AU Administrator with date of transfer and amount
Buying a Second Membership
Paying in Slip
Always obtain a receipt for your records

10. University Suppliers Finance department negotiated cheaper rates
University has suppliers for most products.
Most cases supplied quicker than can be done yourself.
List of suppliers supplied, ask if you have any queries.
ASK BEFORE YOU BUY!!!

11. Please book a 1-2-1 meeting with Sharon or
Linda if you are unsure of anything ..
Linda :

12. Club Accounts
This year’s accounts up until March for Operations (University) Account.
Student Account - Current
We are not expecting a budget by the end of today – but a start!

13. Club Development Plans Access through Microsoft 365
& University Login