1. PUBLIC SCHOOL FINANCE Budget Workshops April & May 2014
Leanne Emm
Associate Commissioner

2. Agenda BEST Program Transportation Nutrition School Finance
Total Program Funding
Funding
School Finance Act – HB
HB – Student Success Act
Transparency

3. BEST Program

4. BEST Program http://www.cde.state.co.us/cdefinance/capconstbest
Applications were submitted for this year’s cycle on Friday, January 31
Contact Staff in BEST to get started on next year’s application

5. Transportation

6. School Bus Minimum Standards
11/9/2018
School Bus Minimum Standards
Proposed revisions to 1 CCR Minimum Standards Governing School Transportation Vehicles
Aligns with new federal standards
Consolidates rules and eliminate excess language
Includes about a dozen substantive regulatory changes
Revised with input from school districts and industry representatives
Reviewed and approved by Transportation Advisory Council (TAC)
Major Regulatory Changes
1.00 – Exemptions – Commissioner or designee may provide exemptions
11.01/11.02/11.03 – Battery – in one location, adequate cable to allow full extension
14.01/32.03 – Maximum Design Capacity – specify maximum design capacity on plate or decal, clarification
16.07 – Kentucky Pole Test – current practice included in standards
23.05 – Body Fluid Clean-up Kit – must be included in vehicle
23.06 – Emergency Equipment Securely Mounted - clarification
26.05 – Allow Yellow Nosing on Step Tread – current practice included in standards
32.06 – Stop and Flashing Warning Signal – allows for current practice and newer technology
32.08 – Advertising – shall not interfere with retro-reflective tape on side of bus
37.05 – Front Turn Signal - clarification 6

7. Next Steps – ESTIMATED Timeline
11/9/2018
Next Steps – ESTIMATED Timeline
Meetings with districts and industry vendor representatives to provide final review and input on proposed rules statewide – May 2014
Presentation at Transportation Advisory Council (TAC) and Transportation Summer Workshop to provide final review and input on proposed rules – June 2014
Draft rules presented to SBE/notice of rulemaking hearing published – August 2014
SBE holds public hearing/adopts rules – October 2014
New minimum standards rules in effect – December 2014 7

8. Nutrition

9. Upcoming Implementations
Breakfast after the Bell
Competitive Food Rules
Upcoming Trainings:
Breakfast After the Bell – April 30
Meal Pattern Implementation – May dates
Direct Certification Training – Mandatory – April – August – various
Lots coming up!!
Website:

10. School Finance Total Program Funding

11. Total Program Funding Formula
Total Program Funding equals: =(funded pupil count x formula per pupil funding) + at-risk funding + online & ASCENT funding After Total Program is calculated, the Negative Factor is Applied

12. Base Per Pupil Funding 2013-14 2014-15 – Base Funding - $5,954.28
Increase of $ from prior year
Inflation of 1.9% –
Base Funding - $6,121.00
Increase of $166.72
Inflation of 2.8%

13. Formula Per Pupil Funding - Factors
Base per pupil funding is adjusted by factors
Cost of Living
Personnel & Non-personnel costs
Size of district
Determine At-Risk Funding, On-line and ASCENT Funding
Once Total Program is determined, the negative factor is applied
– 15.42% - per supplemental
Once the base funding has been set, the base has factors applied. These factors determine the per pupil funding amount by district and each district is different.
Cost of living – factor that attempts to reflect the differences between districts for the cost of housing, goods and services. Aspen has a higher cost of living factor than a small rural district.
Personnel costs factor – based on enrollment and incorporates cost of living for personnel.
Size factor – driven by enrollment and attempts to reflect purchasing power within districts. Small districts have greater size factor adjustments.
At-risk funding – based on the numbers of students qualifying for free lunches
On-Line funding – based on the number of students enrolled in an online program within the district. There are various rules that make a student eligible to be counted.
Once these factors are applied to the base, a total per pupil funding amount is determined for district. This amount is then multiplied by the districts funded pupil count to arrive at total program funding.

14. Illustration Example
District X
Total Funded Pupil Count (includes on-line)
44,137.7
On-line Pupil Count
4,414.0
Base Funding (BF)
$5,954.28
Cost of Living (CL)
1.222
Personnel Costs (PL)
90.50%
Size (SZ)
1.0297
Total Formula Per-Pupil Funding [SZ*[(BF*CL*PL)+(BF*(1-PL))]
$7,362.93
Total Formula Funding
(Formula Per Pupil Funding * (Total Funded Pupils – On-Line – ASCENT))
$292,482,658
Total At-Risk Funding
+$13,329,252
Total On-Line/ASCENT Funding
+$31,692,520
Total Program Funding (Pre - Negative Factor)
=$337,504,430
Per-Pupil = Total Program Funding / Total Funded Pupil Count
(Pre - Negative Factor)
$7,646.62
Negative Factor % * Total Program Funding
(52,110,684)
Total Program Funding
(Post - Negative Factor)
$285,393,746
Total Program Per-Pupil Funding (Post -Negative Factor)
$6,465.99
Total Program Funding
This is an illustration of how a district’s Total Program Funding and per pupil funding is calculated.

15. Supplemental Funding Request 2013-14

16. Original Appropriation
Actual –
Original Appropriation
Actual *
Change
(with Supplemental)
Funded Pupils
828,045
830,833
2,788
At-Risk Pupils
306,370
305,261
(1,109)
Total Program Prior to Negative Factor
$6,514,240,501
$6,531,235,817
$16,995,316
Negative Factor
($1,005,854,377)
($1,004,302,068)
$1,552,309
Total Program After Negative Factor
$5,508,386,124
$5,526,933,749
$18,547,625
Average Per Pupil Funding
$6,652.28 $0
Sources
Colorado Department of Education

17. Requested Supplemental Appropriation FY 2013-14 Total Revised Request
Local vs. State Share FY
Original
Appropriation
Requested Supplemental Appropriation
FY Total Revised Request
State Share
$3,532,662,765
$55,437,495
$3,588,100,260
Local Property Tax
1,844,328,022
(36,359,075)
1,807,968,947
Specific Ownership Tax
131,395,337
(530,795)
130,864,542
TOTAL
$5,508,386,124
$18,547,625
$5,526,933,749

19. School Finance Act HB14-1298. SUBJECT TO CHANGE
School Finance Act HB * SUBJECT TO CHANGE *Assumes passage of HB – Student Success Act

20. HB School Finance Act
Every year, the School Finance Act is a piece of legislation that is brought forward to fund schools in the next budget year
Resource – Legislative Summary posted on CDE Website
This is sent out on the Finance List Serve
Has passed the house, will now start in the senate
Starts on senate floor – first reading/introduction
Assigned to committees – amendments?
Senate floor – second reading – amendments?
Senate floor – third reading – amendments?
Potential conference committee to iron out differences
May 7 is last day of session

21. *Legislative action required; assumes passage of HB14-1292
in millions

22. *Legislative action required; assumes passage of HB14-1292

23. Where are we? 2014-15 Budget will be set by May 7, 2014
End of legislative session unless special session
CDE will continue to send out and post updates to both the Legislative Summaries and the “runs” as we receive new information

24. Public School Financial Transparency Act

25. Required Documents Annual Budgets Financial Audit
District Budget Document
Uniform Budget Summary Sheet
Financial Audit
Quarterly Financial Statements
Salary Schedules or Policies
Accounts Payable Check Registers
Credit, Debit and Purchase Card Statements
Investment Performance Reports

26. Compliance Timeline Update information within 60 days
Completion of report, statements, applicable information
For example
Budget Posted by August 30 if adopted June 30

27. Financial Transparency Act
Not required to post
personal information relating to payroll
other information that is confidential or protected from public disclosure pursuant to state or federal law
Examples: HIPPA; IDEA; Homeless

28. Questions