1. HOW TO COMPLETE THE TRAVEL REIMBURSEMENT FORM FOR OVERNIGHT TRAVEL

2. TRAVEL FORM
THE TRAVEL FORM SHOULD NOT BE WRITTEN ON EXCEPT FOR THE SIGNAUTRES WITH THE DATES
FILL OUT THE “BREAKDOWN” TAB FIRST THEN MOVE TO THE “EXPENSE” TAB
ALL SIGNATURES MUST BE OBTAINED BEFORE SUBMITTING TO PURCHASING
REMEMBER TO HAVE ALL RECEIPTS THAT ARE REQUIRED ATTACHED TO THE FORM
MEAL REIBURSEMENT RATES CAN BE FOUND AT THE FOLLOWING : DFA MEAL REIMBURSEMENT RATES
THE TRAVEL POLICY CAN BE FOUND HERE:RCSD TRAVEL POLICY (PAGE 20)

3. DATE, PURPOSE, POINTS OF TRAVEL & MILES
ENTER THE FIRST DATE OF TRAVEL
ENTER THE PURPOSE OF YOUR TRAVEL
ENTER YOUR STARTING & ENDING LOCATION
ENTER THE MILEAGE YOU TRAVELED (IF APPLICABLE)
THE MILEAGE REIMBURSEMENT RATE WILL AUTOMATICALY BE CALCULATED FOR YOU AT THE CURRENT RATE
IF YOU HAVE NO MILEAGE, LEAVE IT BLANK

4. MEALS YOU CANNOT TYPE HERE
ENTER THE COST OF EACH MEAL FOR EACH DAY OF TRAVEL
IN THE DAILY MAX COLUMN PUT THE DAILY PER DEIM AMOUNT FOR THE AREA YOU ARE TRAVELING IN
THE DAILY MEALS ALLOWED COLUMN IS COMPUTED FOR YOU
IF YOUR MEALS ARE MORE THAN THE MAX, IT STOPS AT THE MAX
IF YOUR MEALS ARE LESS THAN THE MAX, THEN IT COMPUTES THAT NUMBER
YOU CANNOT ENTER NUMBERS IN THE YELLOW CELLS
THE DAILY MAX NUMBER MUST BE ENTERED BY YOU THE TRAVELER

5. HOTEL, PUBLIC CARRIER, OTHER
ENTER YOUR HOTEL COST FOR THE NIGHT
IF YOU HAVE AIRLINE COSTS OR TAXI COSTS, ENTER THE COSTS IN THE PUBLIC COLUMN
IF YOU HAVE ANY OTHER EXPENSES, LIST THEM AND THE AMOUNT

6. EXPENSE TAB ENTER YOUR NAME ENTER YOUR VENDOR NUMBER
ENTER YOUR ACCOUNT STRING

7. EXPENSE TAB ENTER YOUR ADVANCE OR TRAVEL CARD CHARGES (IF APPLICABLE)
ENTER YOUR PERIOD OF TRAVEL
ALL AMOUNTS CLAIMED WILL BE INSERTED AUTOMATICALLY

8. SIGNATURES AND DATES
ALL SIGNATURES AND DATES MUST BE COMPLETED ONCE THE
FORM IS PRINTED
THESE WILL BE THE ONLY HAND WRITTEN PARTS OF YOUR TRAVEL VOUCHER

9. EXAMPLE OF BREAKDOWN TAB FOR TRIP WITH MILEAGE

10. EXAMPLE OF EXPENSE TAB FOR TRIP WITH MILEAGE WITH TRAVEL CARD PAYING FOR HOTEL

11. EXAMPLE OF BREAKDOWN TAB WITH AIRLINE CHARGES PAID BY TRAVELER

12. EXAMPLE OF EXPENSE TAB FOR AIRLINE CHARGES PAID BY TRAVELER