1. SCFF Data Deep-Dive Good morning! My name is…
My co-presenters today are: Chris Yatooma – Fiscal Services Director from the CO
Sara Aden – Lead Researcher at the Chancellor’s office
Todd Hoig – Director of Management Information Systems

2. Webinar Objectives Review the SCFF and the Simplified Metrics
Review data definitions (DED)
Understand how data flows through the process
Validate your data
Review data delivery deadlines
Today’s SCFF presentation is about the How and not the Why.
We want to help you understand the details of the data, the source of the data, and the timing of the data that is used for Student Success Funding Formula

3. The SCFF Metrics
I would like to ask Chris to walk us through the dollars and Points of SCFF.

4. Base Allocation FTES Workload Measures Amount Credit $ 3,727
$ 3,727
Non-Credit
$ 3,347
CDCP
$ 5,457
Special Admit Students
Inmates in Correctional Facilities -Credit
Inmates in Correctional Facilities – Non- Credit

5. Base Allocation FTES Workload Measures Source/Calculation Credit
CCFS-320
Non-Credit
CDCP
Special Admit Students
Inmates Correctional Facilities -Credit
SG04 in (1, 2, 3, 4, 5, 6)*
Inmates Correctional Facilities – Non- Credit
* SG04= Student Incarcerated Status from COMIS

6. Supplemental Allocation
Category
Amount
Pell Grant Recipient
$ 919
Promise Grant Recipient
AB-540

7. Supplemental Allocations: Deeper Look
 Category
Source/Calculation
Pell Grant Recipient
SF21 = GP*
Promise Grant Recipient
SF21 in (BA, B1, B2, B3, BB, BC, BD)*
AB-540
CCFS-320
* SF21 = Student Aid Award Type from COMIS

8. The Student Success Allocation Points
11/9/2018
The Student Success Allocation Points
Student Success Allocation - Measures
All Students
Promise Premium
Pell Premium
Associate Degrees for Transfer (ADTs) granted 4 6
Associate degrees granted (excluding ADTs) 3
4.5
Baccalaureate degrees granted
Credit certificates (16 units or more) granted 2
Completion of transfer-level mathematics and English courses within first academic year of enrollment
Successful transfer to four-year university
1.5
2.25
Completion of nine or more CTE units 1
Attainment of regional living wage

9. The Student Success Allocations Dollars
11/9/2018
The Student Success Allocations Dollars
Student Success Allocation - Measures
All Students
Pell Premium
Promise Premium
Associate Degrees for Transfer (ADTs) granted
$ 1,760 $ $
Associate degrees granted (excluding ADTs)
$ 1,320 $ $
Baccalaureate degrees granted
Credit certificates (16 units or more) granted $ $
Completion of transfer-level mathematics and English courses within first academic year of enrollment
Successful transfer to four-year university $ $ $
Completion of nine or more CTE units $ $
Attainment of regional living wage
Thanks Chris.
Sara, could you please walk us through the Data Definitions for each of the SCFF metrics?

10. Associate Degree for Transfer Metric
Counts number of degrees and not students
Data Sources
COMIS
COCI
Data Elements
SP02 Student Program Award
Award ADT Flag
Calculations
SP02 in (A, S) AND
Award in (Y, X)

11. Associate Degree Metric
Counts number of degrees and not students
Data Sources
COMIS
COCI
Data Elements
SP02 Student Program Award
Award ADT Flag
Calculations
SP02 in (A, S) AND
Award in (A, S)

12. Community College BA Degree Metric
Counts number of CCC BA degrees and not students
Data Sources
COMIS
Data Elements
SP02 Student Program Award
Calculations
SP02 in (Y, Z)

13. Certificate Metric Counts number of certificates and not students
MIS currently cannot isolate certificates 16+, only 18+
Data Sources
COMIS
Data Elements
SP02 Student Program Award
Calculations
SP02 in (L, T, F)

14. College-Level Math and English Metric
Must be completed within first academic year enrolled at the district
Both courses must be completed in the same district

15. College-Level Math and English Metric
Data Sources
COMIS
Data Elements
SXD2 Enrollment Credit Status
CB03 Course TOP Code
SX04 Enrollment Grade
Calculations
SXD2 = T AND
CB03 = IN ( , , ) AND
SX04 in (A, B, C, IA, IB, IC, IPP, P)

16. Transfer to 4-Year Metric
Student must complete at least 12 units in system
Student enrolled in and shows up at 4-Year in
Any district where a student was enrolled in a course in will earn transfer points for the student

17. Transfer to 4-Year Metric
Data Sources
COMIS
National Student Clearinghouse
CSU/UC Files
Data Elements
SX03 Enrollment Units
National Student Clearinghouse and CSU/UC Transfer Bucket
Calculations
SUM (SX03) ≥12 AND
SX is null for AND
Valid course enrollment reported by CSU/UC or the National Student Clearinghouse for four‐year institutions

18. CTE 9+ Unit Metric Data Sources COMIS Data Elements
SX03 Enrollment Units
CB03 Course TOP Code
CB09 SAM Code
Calculations
SUM (SX03) for SX04 IN (A, B, C, IA, IB, IC, IPP, P)≥9 AND
CB03 = Vocational Flag OR
CB09 IN (A, B, C)

19. Attained a Living Wage Metric
Data Sources
National Student Clearinghouse
EDD Unemployment Insurance Dataset
Insight Center for Community Economic Development
Data Elements
National Student Clearinghouse Transfer Bucket
Calculations
Transfer Bucket is null AND
Sum earnings in the four fiscal quarters after academic year of exit >= the living wage for the primary county for the district

20. The Simplified Metrics

21. The Simplified Metrics
The Simplified Metrics measure students’ progression along their educational journey from recruitment to completion, transfer, and the workforce.
The metrics provide a holistic approach to our work on student success, across funding streams and initiatives.
This focus will benefit college performance on the Funding Formula Metrics and system performance on Vision for Success goals.
Hopefully you have already heard about the Simplified Metrics Initiative. It is the effort to integrate, align, reduce, and simplify all the various metrics that have been at play for each of the different statewide initiatives. For example, the SSSP, Equity, Guided Pathways, IEPI, SWP, AEBG, and of course the SCFF and the Vision for Success metrics.
We needed a way to focus on the students progression along their educational journey from recruitment all the way to completion, graduation, transfer, and the workforce. We needed a way to seamlessly connect it with the SWP and the Adult Ed pipeline.

22. Principles
The focus will be strictly on students and their educational journeys from recruitment to completion.
The outcome will be ONE set of metrics for the system drillable for details.
Equity will be observed across all metrics.
Metrics will align the progression of students along various initiatives.
Each metric will be valid, drillable, measurable, and critical.
The delivery of each metric will be planned including the need for possible legislative work.
The process of simplification does not eliminate current data but ensures consistency of data in terms of definitions, source, and timing.

23. How does SCFF fit into the scope of Simplified Metrics?

24. Simplified Metrics include SCFF
The Simplified Metrics are aligned with all the momentum points and outcomes of the Funding Formula.
The data definitions are also the same for both.
The variations between the sets are in terms of rates versus counts.
Simplified Metrics looks at students’ journeys along their educational pathways from recruitment to completion, therefore most metrics are based on rate. While SCFF metrics focus mostly on point-in-time data to generate counts for the purposes of funding allocations.

25. Simplified Metrics & SCFF are Correlated
Moving the needle on the Simplified Metrics results in improvements in SCFF funding
Change in mindset
Shift focus from dollars to the student journey

26. Simplified Metrics Implementation Timeline

27. Phase 1: October 2018
Four student types―adult ed/ESL, short term career education, degree/transfer, undecided/other
College level
Academic years , ,
Snapshot of annual data
Top-level metrics only, no disaggregations
All top-level metrics for learning progress, momentum, success, employment, earnings

28. Phase 2: December 3, 2018 District level added
Successful enrollment metric added
Four types of drill-down added:
Gender
Race/ethnicity
Age group
Financial aid status (College Promise & Pell grants for degree/transfer students, Perkins definition for all other student types)

29. Phase 3: February 4, 2019 All student types
Macro-regions and statewide levels added
Six types of drill-down added:
First Generation
Foster Youth
Disabled Students
Veteran
LGBTQ
Homeless

30. Phase 4: May 6, 2019 Micro-regions level added
Academic year added
Cohort view added
Six types of drill-downs added:
Transfer English vs math (two drill-downs)
Retention at another college
Type of completion
Transfer with or without award
Transfer location

31. Data Flow
Ask Todd to walk through the data flow process

32. SCFF Data Flow (view 1 of 2)
District submits
Enrollment data
(30 days after term ends)
SCFF Data Available on
Data On-Demand
Sept 2018 (this year only)
District submits
Program Award data
(Oct 1)
District submits
Fin Aid data
(Nov 1)
CO Releases SCFF Apportionment for Current Year
(Feb 20)
CO Presents Final SCFF Data on Dashboard and On-Demand
(Dec 30)
District submits
Final Data Corrections
(Nov 30)
SCFF Data Available on
Data On-Demand
(mid -Nov)

33. SCFF Data Flow (view 2 of 2)
NSC
Transfer Data UC
Transfer Data
CSU
Transfer Data
EDD UI
Wage Data
MIS Enrollment data
(due 30 days after term end)
MIS
MIS Program Award data
(due Oct 1)
District
SCFF Data Available on
Data-on-Demand
MIS Financial Aid data
(due Nov 1)
SCFF Calculations
SCFF Apportionment for Current Year
(Feb 20)
CCFS 320
CCFS 320 Report
(mid-July)

34. SCFF Data Collection and Distribution Schedule (1 of 2)
30 Days after Term Ends: College enrollment data to MIS
Mid-August:  1st SCFF Apportionment Projection prepared by CO Finance and distributed to district CBOs using all data from previous year (e.g. 2016/17)
Mid-September (for 2018 ONLY): CO makes SCFF data available to the colleges on Data On Demand
October 30: Districts submit awards data to the CO
November 1: District submit Financial Aid data to CO

35. SCFF Data Collection and Distribution Schedule (2 of 2)
Mid-November: CO makes SCFF data available to the colleges on Data On-Demand
November 30th:  Deadline for Districts to submit all final corrections to the CO
Before December 31: CO makes all SCFF data available on Data On- Demand  
Before December 31: CO releases the latest Simplified Metrics Dashboard
February 20th: SCFF Apportionment is released for current year

36. 11/9/2018
More Information
The Chancellor’s Office will post updates, including responses to frequently asked questions, at ntCenteredFundingFormula.aspx.
To receive responses to questions or to provide comments on implementation, please
Impact of SCFF on Non Credit and life-long learners (Chris)
Models to project future funding based on SCFF (Chris)
More details on the hold harmless – what will happen at the end of the three years? (Chris)
How will supplemental and success data be entered into the state portal? (Omid)
Are the measurements for student success on an annual basis or lifetime? Can they earn a degree one year and an ADT the next? What if they earned a degree at one college, then took classes from a second and earned a different degree? (Sara)
Can an inmate ed student also count for completing 9 CTE units & for a bog fee waiver? (Chris)
How can categoricals maximize the data? (Omid)
How will this impact Basic Aid colleges (Chris)
Will the formulas used for calculations be more public (Omid)
Now we had a number of questions that were submitted with the original webinar registrations and also through the chat window today. We are going to respond to as many of those as we can in the time that we have left. Please note that following website and channel are available in support of this work.
On behalf of my colleagues and co-presenters today, I want to thank you for your participation in this webinar today.