1. Introduction Adam Williams williams_a@cde.state.co.us 303-866-6843
Yolanda Lucero 1

2. 11/9/2018
Discussion Topics
Discussing Pipeline passwords and Local Access Managers (LAM) - the person at your District who assigns Pipeline passwords
Submitting a financial data file via Pipeline
Accessing Pipeline reports (Edit Error Reports, Auditor’s Integrity Report, Bolded Balance Sheet Report etc)
Functions of Financial Data Pipeline that are new and different from the Automated Data Exchange (ADE)
Discussing aspects of the Financial Data Pipeline that are similar to ADE
Overview of Pipeline information on CDE website
Printing Financial December Reports 2

3. 11/9/2018
Data Pipeline
The Financial December collection is open, and as of early October we have close to 100 Districts and BOCES submitting financial data, with two Districts approved.

4. File Format
Financial Files for Data Pipeline are a standard 48 byte length
District Code: 4 bytes
Administrative Unit Code: 5 bytes*
Unique School Code: 4 bytes*
Fund Code: 2 bytes
Location Code: 3 bytes
SRE Code: 2 bytes
Program Code: 4 bytes
Object/Source/Balance Sheet Code: 4 bytes
Job Class Code: 3 bytes
Grant Code: 4 bytes
Amount: 13 bytes*

5. Administrative Unit Code
The Administrative Unit Code is a five byte field which some Districts have been reporting as a zero-filled account code field in their data for years (since ADE opened)
This field is required for all FY12-13 Pipeline files
For FY12-13 the field will be zero-filled, and there will be no edits tied to the Administrative Unit Code

6. Unique School Code
The Unique School Code is a four byte field which is brand new for everyone
This field is required for all FY12-13 Pipeline files
For FY12-13 the field will be zero-filled, and there will be no edits tied to the Unique School Code
There is a Unique School Code assigned for every school building at a school district – if you have ten schools in your District, you have already been assigned ten Unique School Codes

7. Amount
The Amount Field in your data string can accommodate up to 13 bytes
It is a numeric field
Negative dollar amounts cannot be preceded by zeroes
Formerly, ADE would have accepted the following:
Pipeline Negative Dollar Amounts must be formatted as:
It is still a 13 byte field
Whole/positive number can still be preceded by zeros, but preceding zeros for positive dollar amounts are not necessary

8. Negative Dollar Accounts
Example:
Should be: 8

9. File Types Accepted in Pipeline
Unlike ADE which only accepted ASCII files, Pipeline will accept the following:
txt
csv
Excel
If an Excel file is submitted, the first row of data in the file must be formatted as a header: label each column
PLEASE keep in mind that all changes, all adjusting journal entries that you need to make to pass Pipeline edit errors are made in your software system prior to submitting a file. Do not make one-sided entries.

10. File Names
In Pipeline, it is up to the District to name the file being submitted
You are advised to create a file naming system that allows you the ability to track and locate the files you have submitted with ease
File_1_Finance
File_2_Finance
Please note: Use underscores. Dashes and periods in file names are not accepted: fd fd 10

11. Software Vendors
Information on standard file length and proper file formatting was communicated with software vendors well in advance of Pipeline opening for the FY12-13 submission cycle
It is essential that everyone is able to submit the standard 48 bit, properly formatted file for FY12-13 Pipeline Submissions 11

12. Passwords
Before you are able to submit a file in Pipeline you need passwords
CDE no longer assigns passwords
Passwords are assigned by Local Access Managers (LAMS)
If you are the person responsible for submitting, and/or approving Financial December data, you must be assigned to the FIN group in the Pipeline Identity management system. Only a LAM can assign people the various groups.
Password process information has been sent to all LAMs 12

13. Similarities: ADE vs. Pipeline
Data still sent to CDE from District’s system
Finance: Still a Periodic Collection:
Opened in September 2013 (August of 2014)
Districts submit as many times as needed before the December 31st Statutory Deadline

14. Differences: ADE vs. Pipeline
For the Financial facet of Pipeline, the differences are primarily enhanced function
More types of files accepted
Greater control at the District level
More ways to view data/errors 14

15. Process
Submitting a financial file in Pipeline remains quite similar to what everyone is used to seeing in ADE
Your software system creates a file
You log into Pipeline with passwords
You submit the file
The file is subject to two levels of edits
First tier edits: address account code issues
Second tier edits: address dollar amounts
You produce reports (EG – the Auditor’s Integrity Report)
You can submit data as many times as needed
Your end goal is to transmit and finalize data which matches your annual independent audit 15

16. CDE Website: Financial December
CDE Home Page:
Data and Accountability
Data Pipeline (under Data Tools)
Periodic Collections
Finance December 16

17. https://cdx.cde.state.co.us/pipeline
CDE Website
Submitting a Finance December Pipeline file is done at the following link: 17

18. Finance Reports
Printing Reports 18

19. Finance Reports – As Is 19

20. Finance Reports – Enlarged Using Automatic Zoom20

21. Enlarging with Printing
Click the Print Icon:
Click on Properties: 21

22. Enlarging with Printing (continued)
On the Printing Shortcut Tab select the appropriate Paper size and Orientation 22

23. Enlarging with Printing (continued)
On the Effects Tab select the appropriate percentage 23

24. Print Selections Recommendations
Printing Shortcuts
Effects
Report Name
Paper Size
Orientation
% of Actual Size
Auditors Integrity
Letter
Landscape
113%
Bolded Balance Sheet
Legal
100%
Charter School Auditors Integrity
Charter School Bolded Balance Sheet
Child Nutrition Program Operating
Finance December Error Detail
Finance December Error Detail Report - Rollup
Grant Reconciliation
95%
Indirect Cost
108% 24