1. Keeping Your Group Organized
Agendas and Minutes
Keeping Your Group Organized
Communicating in Small Groups: Principles and Practices Beebe & Masterson (6th Edition)  © 2000

2. Agendas Help structure communication activity
Help you stay focused and on task
Provide a checklist of what needs to be accomplished
Ensure meeting activities have time constraints
Make meetings more organized and productive
Tell members how to prepare
Keeps you from forgetting important items

3. Successful agendas are…
Specific
Results-oriented
Timed
Realistic
Sent out in advance

4. Tuesday, January 19, 2016; 8am - 8:45am.
Whose meeting is it?
Team 4 Meeting Agenda
Tuesday, January 19, 2016; 8am - 8:45am.
JPL Study room 13
Brainstorm ideas (10 minutes)
Discuss and select topic (15 minutes)
Identify key elements of the project plan (15 minutes)
Wrap up and finalize assignments (5 minutes)
Next meeting is -
When is it?
Where is it?
Set times
Plan the next meeting with everyone in the room

5. Minutes Done after your meeting
Name the time, place, date, who attended & who was absent
Provide summaries of the agenda items discussed
List any action items and assignments, including due dates
List unresolved issues that need to be on the next agenda
Provide enough detail so people who weren’t there can follow
Sent to all group members for review, edits, approvals
State next meeting date and time, if relevant

6. Tuesday, January 19, 2016; 8am - 8:45am.
Team 4 Meeting Minutes
Tuesday, January 19, 2016; 8am - 8:45am.
JPL Study room 13
Attended - Juan Hernandez, Jill Mathews, Jacorey Tailor, Frances Arguello
Absent: Sylvia Sweeney
Brainstorm ideas – team came up with ten project ideas
Discuss and select topic – the team reviewed the ten projects and found 3 to be viable. We discussed each and voted to select “parking” as the team’s topic
Identify key elements of the project plan - Project will be one in three phases: external research, internal research, and project development. For phase one, we will need a research agenda and a timeline. Wrap up and finalize assignments - Jill is drafting the agenda and Juan is working on the timeline. Jacorey will follow up with Sylvia.
Next meeting is – February 3, 2017 at 8am, same location
Who attended
What are the discussion items and assignments?