1. Success with Collaboration Software
Brad Sharp

2. Data Collaboration at UNC
Departmental Shared Drives on Windows File Servers
Blackboard-Xythos Digital Locker
Microsoft SharePoint Foundation 2010

3. Departmental Share Drives
Largest Data Collaboration Repository
Currently have 3.7 TB in Use
No Formal Institutional Data Retention Policy
Has been here since the beginning of time.
Difficult to manage cross departmental collaboration

4. Blackboard-Xythos Digital Locker
Branded “BearDrive”
Implemented in Fall of 2008
Provided Students Online Storage
Replaced Student Temporary Drive in Labs and Classrooms
Reduce Cheating
Eliminate risqué Content
Provide a Mechanism for collaboration amongst Students and Faculty

5. BearDrive

8. BearDrive Users
8,848 Active Users as of March 2011

9. BearDrive Space Used
Faculty Staff – GB
Students – GB

10. Benefits of BearDrive
Accessible by Web Browser – “1GB Flash Drive in the Sky”
Users Individually Manage Share Permissions
Folder and File Level Permissions
Connects to LMS via Blackboard File Bridge Building Block
Allows Users to Share Files with External Users More Securely
Allows Users to Share Files Too Large for
File Versioning
Single Instance Storage
Alerts
Xythos Drive for Faculty and Staff
Maps Folder to Drive Letter via WebDAV
Outlook Intellittach

11. BearDrive Concerns Price End User Training File Restores
Modifying files without WebDAV or WebFolder View

12. Microsoft SharePoint Services
Implemented Windows SharePoint Services in 2005
Began Campus Deployment in 2008
Currently have 59 SharePoint Sites Across Campus
150 GB of Space

13. SharePoint Benefits Departmental Collaboration with Team Sites
Calendars
Shared Documents
Links
Discussions
Interdepartmental Collaboration
Hiring Committees
Data Repositories
Change Management
Site Administrators Mange Site Permissions
Cross Platform Collaboration
Alerts and Notifications
Software is Free!

14. SharePoint Concerns Departmental Adoption Site Administrator Training
Difficult to Manage Sites
End User Training
Editing Files
Access Databases

15. SharePoint 2010 Foundation
And then there was…
Implemented in January 2011
Migrated 4 Internal Sites
Office 2010 Web Components
SharePoint 2010 Foundation

17. Moving Forward
The Forecast Calls for Sunshine.

18. …with a Small Chance of Clouds
Students Have SkyDrive Access with Accounts
Have not marketed to students
Does not integrate with our LMS as easy as Xythos
More limited on our support options
Concerns about data security

19. Collaboration Next Steps
File Storage and Document Collaboration Project
Upgrade existing BearDrive and SharePoint Sites
Promote BearDrive and SharePoint Collaboration
Move users away from File Server Shares
Improve Training
Create a Consistent Message on File Collaboration Software
Investigating Upgrading to SharePoint Enterprise
Improved Searching and Sorting
Dashboards
Access Services

20. Links Blackboard-Xythos Digital Locker Suite
Xythos Drive
About UNC BearDrive
SharePoint Foundation 2010
SharePoint Comparisons

21. Questions? Brad Sharp, Manager of Technology Operations
Department of Information Management & Technology